2020-21 SUPERINTENDENT’S PEEF EXPENDITURE PLAN SFUSD BOARD OF EDUCATION COMMITTEE OF THE WHOLE MARCH 2, 2020
PEEF MATERIALS AND STAFF DOCUMENTS • 2020-21 PEEF Expenditure Plan - Superintendent’s Proposal for 1st Reading • PEEF CAC Recommendation Memo • Staff Response to Recommendation Memo • PEEF Expenditure Plan Appendix Available on the PEEF webpage PEEF OFFICE STAFF • Edwin Diaz, PEEF Director • Christopher Lee, Ph.D., PEEF Manager of Strategy, Research and Evaluation • Emily Mayer, PEEF Budget Manager • Ripa Saha, Management Assistant
Opening Introduction In 2004, San Francisco voters approved the ballot initiative Proposition H, establishing the Public ● Education Enrichment Fund (PEEF) as law within the City Charter, Section 16.123.1-10. In 2014, voters reauthorized PEEF by passing Proposition C through the 2040-41 academic year. ● The legislation mandates that half of the SFUSD allocation supports Sports, Libraries, the Arts, and ● Music (SLAM) and half support Other General Uses (OGU) programs that promote general education purposes. The superintendent prioritizes programs for OGU funding that support the district’s goals, ● strategic plan, and provide academic, student and family support.
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PEEF Process Timeline Revenue Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Estimates Estimate received from Estimate received from Estimate received from Estimate received from City Controller’s Office; City Controller’s Office; City Controller’s Office; City Controller’s Office; incorporated into draft incorporated into draft incorporated into draft incorporated into draft Expenditure Plan Expenditure Plan Expenditure Plan Expenditure Plan Programs Program Managers PEEF Office PEEF Office creates PEEF Office works Assists the CAC with develop Expenditure reviews Program program templates; April 1: Exp. Plan & District with District Senior development of Plan budget & budgets & submitted to City SMART Meeting: Leadership to draft their narratives and narratives; creates Staff Review Exp. Plan June Amendment Recommendations Chiefs Approve draft Expenditure Assumptions Plan PEEF CAC Meetings Board of BOE Meetings: BOE BOE Meetings: BBS BOE Meetings: Meetings: BBS, Education June Budget Business Services BBS, C&I, Amendment First COW, Reading Second Reading
6 Results-Based Accountability ● Vision for Quantity of Effort ○ PEEF How much was performed (#)? ■ Program Quality of Effort ○ Evaluation How well was service performed (%)? ■ Quantity of Effect ○ How many students & families are better off (#)? ■ Quality of Effect ○ What % of students & families are better off and how? ■ Continuous Improvement ● What are we trying to improve? ○ What changes might we make and why? ○ How will we know if the change lead to an improvement? ○
7 Board of Education and PEEF CAC have requested ● R & E this information Takeaways All PEEF programs will have goals, targets, and ● measures Program staff will collaborate with Dr. Lee to develop ● or revise measures Refreshed program evaluation framework will help us ● determine which practices and/or programs to adopt, adapt, or abandon
2020-21 SUPERINTENDENT'S PEEF PROPOSAL REVENUE September Estimate For FY 2020-21 Allocation Was $84,270,000 ● December Estimate For $90,600,000 ● Increase Of $6,330,000 ● Remains Unclear If Increase Is On-going As Preliminary FY 2021-22 Estimate Is ● $85,700,000 Given This Projection Expenditure Plan Was Built With $84,270,000 Estimate ●
9 9 SPORTS, LIBRARIES, THE ARTS, AND MUSIC (SLAM) SLAM Allocation $41,461,000 Half of the SFUSD allocation supports Sports, Libraries, the Arts, and Music (SLAM)
10 OTHER ACADEMICS STUDENT AND FAMILY GENERAL SUPPORT A-G Support: Additional Course Earning USES Early Education Multi-Tiered System of Offerings Supports PROGRAMS AAALI Program Supports Enhanced Social-Emotional Supports (formerly SOAR Supports) AVID / AVID Excel Partnership Academy Bayview Support Plan Peer Resources Career Technical Education Restorative Practices Digital Learning Student Support Professionals Ethnic Studies Support Support for Focal Populations (SIPHY) Health Education Translation and Interpretation Services Multilingual Pathways Wellness Centers Reading Intervention Supports Wellness Policy Science and Mathematics (formerly STEM) Teacher and Leadership Development
11 11 OTHER GENERAL USES OGU Cost $45,336,513* OGU Allocation $42,135,000 Variance $ 3,201,513 This half of the funding supports the district’s goals and strategic plan. It also provides academic and student and family support and prior year investments. Difference in cost is due to increases in salary and benefit costs and is to be covered by PEEF fund balance. *Post Salary and Benefits True-up
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COMMUNITY ADVISORY COMMITTEE PRESENTATION
COMMUNITY ADVISORY 15 COMMITTEE The PEEF CAC serves as a conduit for informing as well as receiving input from SFUSD stakeholders (students, parents, staff, and other community members) in order to assist the Superintendent and the Board of Education to effectively allocate PEEF funding. The PEEF CAC: Reviews PEEF program information and data ● Advises the Board of Education and Superintendent ● Contributes to PEEF communication and awareness ●
16 CURRENT CAC Tara Kini MEMBERS Sarah Ballard-Hanson Vishal Krishnaiah Tami Benau Selinda Medrano Allyson Bravmann Alice Mosley Tracy Brown-Gallardo Lainie Motamedi Doris Chan Misha Olivas Shawn Drost Diana Pang Michael Essien Greg Peters Peter Govorchin Nicole Scott Carol Hill Emma Shen Karl Hoffman Avery Shevelev Steven Hum Irene Tan Henry Hung Anthony Tran Edwin Jiang Lai Wa Wu Mimi Kasner Janet Yieh
17 CAC Guiding Principles The PEEF CAC’s Guiding Principles are to prioritize programs that: Offer immediate and proximate benefits to students ● Address access and equity with a view toward advancing social justice ● Increase the social and emotional safety of students ● Promote creativity and innovation ● Demonstrate an ability to be sustained over time ●
COMMUNITY ADVISORY 18 COMMITTEE This year, the PEEF CAC: Provided continuous feedback to improve our budget development process Met with program managers and leadership to learn more about PEEF funded programs and district initiatives Reviewed all program proposals including proposed program activities, budget and impact data to date and staff responses to questions Reviewed the superintendent's proposal and developed final recommendations
CHANGES FROM THE PAST 19 YEAR AND LESSONS LEARNED PEEF Summit ● Co-Chairs Regularly Met With PEEF Team ● Revised Budget And Narrative Templates ● Generated Longer And Detailed Proposals ● Created A Rubric Based On Guiding Principles ● Attended Monthly Budget Business Services Meetings ● Received PEEF Financial Reporting From Staff And CFO ● Team Building Activities Embedded Into Monthly Meetings ● Improved Timing And Coordination Of CAC And Budget Process ● Received Timely Information From District Staff To Help Set Contexts For Discussions ●
CAC MEMO RECOMMENDATIONS The PEEF CAC appreciates that access and equity are reflected in most of the submitted proposed budgets and that many of these programs have minimal or no staff changes to keep services to students consistent with 2019-20 levels. The recommendations of the CAC are as follows: The PEEF CAC recommends that Student Support Professionals and ● Wellness Centers staff numbers and roles should continue to strive to be responsive to the diverse needs of school site-based factors such as demographics, student needs, or school size. The PEEF CAC strongly recommends that the African American ● Achievement and Leadership Initiative (AAALI) programmatically and systemically expand into more elementary schools .
CAC MEMO RECOMMENDATIONS ● The PEEF CAC recommends the district give opportunities for expansion to those programs that have demonstrated impact in areas such as achievement, attendance, etc. ● The PEEF CAC would like to receive additional impact analysis and feedback from youth and families about direct service programs and pathways through methods such as student surveys. We applaud Libraries and PE’s existing and growing efforts to do this. Other opportunities for inclusion of student’s voices may be through the engagement of student advocacy groups such as the Student Advisory Council.
CAC MEMO RECOMMENDATIONS The PEEF CAC recommends that the district provide, and clearly ● communicate, course offerings and pathways for visual and performing arts, math, science, physical education, and athletics. Immediately bring back the annual course catalog including mapping to which schools are offering programs. Include middle school offerings and electives, and 6-12th grade athletics as well. The PEEF CAC recommends that the Bayview Support Plan develop a Theory ● of Action linking research, practices, and impact.
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