By: Rebecca Castañeda 2020-2021 Campus Budget Federal & S CE Programs Director
Budget Allocations - DUE on TEAMS by June 22, 2020 • As part of ES S A we must have an S upplement not S upplant (S NS ) Methodology • Funding will be allocated to each campus based on: • Enrollment Counts by the specific population • By S pecial Pops (Title I = Eco Dis, Title I, Part C = Migrant, S CE = At -Risk, Title III – LEP) • Title II and Title IV by enrollment and need; survey • Next we will use the formula provided by TEA to rank your campus by poverty level (the poorer school should get more allocation) • We take into account salaries paid by federal & state funds for your personnel • Fixed Personnel – personnel that it is equitable by campus i.e. DEAN, Curriculum S pecialist, etc.) • Variable Personnel – personnel that campus wishes to have i.e. paraprofessionals etc..
Budget Allocations • ES S A will give us a planning amount • Deduct indirect costs • Account for all fixed salaries and department salaries • Account for programs • Determine the funding per pupil • Multiply that by the number of students at your campus by program (i.e. Economically disadvantaged, migrant, at -risk, etc.) • Campus allocation is determined • Y our campus budget is left for you to decide how to allocate based on your needs
Next Review your C.N.A. to plan your budget • What are the needs on your C.N.A.? (Ex: Reading) • Create strategies from those needs (Ex: S taff Development/ Materials for Reading) • Tie in the budget to those needs (What accounts will be used ? )
Next Plan your Budget • Y ou are given a copy of the budget for your campus by fund • We provide you with a budget template to help you allocate your funds • Remember if an area of the template is gray that means you cannot allocate funds there because it would not be allowable expense by fund • TEAMS worksheets are open and amounts are available • Remember you MUST tie the CIP to the budget allocation
Migrant Funds • Migrant funds have been declining in the past 4 years • We secure salaries first • Exclusive for the Migrant population • Ensure that you are meeting the needs of your PFS students
Field Trips – ONL Y with 164, 199 & S tudent Activity Funds • Ensure these trips are educational. • Ensure that this experience cannot be provided by other means such as a virtual trip • Ensure that you have Eduphoria lesson plans to j ustify this expense and that you have 2 weeks before the trip and 2 weeks after the trip • Ensure this specific field trip is in the CIP • Y ou can use S CE Funds, Local, S tudent Activity • Food CANNOT be paid with federal/ state funds
Reminders • Allocate for Clothing • 211.32.6499 - Elementary: $35 per student, Middle S chool: $50 per student & High S chool: $75 per student • Parent Engagement – 211.61.6499 or 211.61.6399 – S trictly for parental involvement activities and must attach an agenda to the requisition • Tutors – If you plan on having tutors you will allocate in obj ect code 6125 • Tutorials – you will allocate in 6118 • NO paraprofessionals for extra duty pay out of federal or state funds • Do NOT forget to allocate for fringes (use f ringe calculat or) • Transportation for tutorials MUST use the requisition process and must get done prior to the tutorial program
S taff Development/ Training • MUST follow EDGAR • MUST get 3 quotes on a specific consultant • Use Title II for this, below are examples of the Title II accounts • 255.13.6239 – Region I for teachers, CS , DEANS • 255.23.6239 – Region I for Administrators, principal, assistant principals • 255.13.6411 –Travel for teachers, CS , DEANS • 255.23.6411 –Travel for Administrators, principal, assistant principal • 255.13.6291 – Consulting services • 255.13.6399 – Caution : small amount here; this is for supplies & materials that will be used for the staff development/ training specifically
Title IV – Fund 289 • Fund 289 –Title IV; fund, we have received for 2 years and we will again next year. However it is not permanent - This fund is specifically for S chool safety, drug and bullying free activities such as presentations and items for those presentations. Activities to promote Healthy S tudents, programs to educate students against the sue of alcohol, tobacco, marij uana, smokeless tobacco and electronic cigarettes • Increase access for students through grade 12 who are members of underrepresent ed groups in subj ect fields such as female, minority, ELL, Children with disabilities, and ECO disadvantaged students to high quality courses • Provide hands-on learning exposure to science, technology, engineering, and mathematics and supporting the use of field-based or service learning to enhance the students’ understanding of the S TEM subj ects; • S upports a healthy active life style, prevention of chronic diseases • Prevent bullying and harassment • 15% on technology equipment • CAUTION – If you have previously purchased an item out of 199 funds and now want to pay for it with 289 funds, that is supplanting and will NOT be allowable.
Technology Equipment • YOU NEED TO MAKE PURCHAS ES EARL Y IN THE S CHOOL YEAR!!! • Technology Equipment such as: Fixed Assets, document cameras, projectors, classroom printer, laptops, surface pros, smart boards etc… these purchases must be made by January 2021 • Have your technology “ go to person” do a needs assessment of your equipment (lapt ops, document proj ect ors, document cameras, et c.) and if you need these items, place them in your C.N.A. and ensure you place the order as soon as the new year budget is released • TECHNOLOGY ITEMS WILL NOT BE APPROVED AFTER THE MONTH OF JANUAR Y!
Awards & Incentives • Awards & Incentives 199.XX.6498 - Remember: • Only use 199 for 6498
Libraries – Function 12 • 211.12.6329 for supplemental books only; • REMEMBER if you plan to allocate funding for library books under 211 then YOU MUST allocate the same amount or more in the 199 account for library books. YOU cannot use more federal than local . • S upplies and materials for librarians will need to come from your 199 accounts (only use obj ect code 6329 • Other 199 library purchases • Author Visits; Misc. Contracted S ervices 199.12.6299 - $XXX.00 • Travel for T .L.A. – 199.12.6411 - $XXX.00 • Region I for Librarian – 199.12.6239 – $XXX.00 • Office S upplies/ Book Repair 199.12.6399 – $XXX.00 • To purchase library books – 199.12.6329 - $XXX.00 • PLEASE purchase library books!!!! Y our inventory must be kept up and current
Libraries Continued: Function 12 • If you need a circulation desk computer or one for the librarian allocate: 199.12.6395 (but if you need t o pay f or t he cords, or sof t ware t hen t hat is 199.12.6399) • Awards & Incentives for Libraries -199.12.6498 - $XXX.00 • MEET WITH YOUR LIBRARIAN!!!!!
Budget Planning, Changes/ Amendments • Please use your C.N.A. to plan your 2020-2021 Campus Budgets • PLAN for EVER YTHING!!! There is NO such thing as “ Director, I need TUTOR Money.” Y ou MUS T plan for your programs from the beginning!!! Y ou plan based on your specific student needs. • Ensure you have secured enough funds for your warehouse supplies to carry you on through August of 2021… However do NOT stockpile! • Budget changes and amendments are allowed, however they should be minimal • If you need to move funds and they are designated for (librarian, parental, counselor, etc. Please meet with them first before moving those funds as they are designated for something already)
Campus Allocations: 162 – S tate Bilingual • Depending on the Waiver and Exemption –That will determine if funding will be allocated to campuses.
Questions, Concerns, Comments • If you need one to one assistance on planning your budget please let me know, I will be more than happy to assist • If you need guidance on obj ect codes, or simply do not know which budget is the best for your planned activity please ask me • Always use federal and state funds to supplement instruction, use your local for awards, incentives, etc… . Thank you!!!
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