2019-2020 School District Budget Development Discussion Brian D. Russ, Superintendent Joanne M. George, Business Administrator Board of Education Meeting January 9, 2019
Budget Development We must remember: This is about more than reductions and balancing a budget. This is about our Values & Vision and upholding the integrity of our commitment to provide excellent quality programs and services to our students.
Considerations for the Budget Process • We are completely and unwaveringly committed to serving the interests of our students . • We are committed to exercising care and good judgment in managing the resources with which we are entrusted. • We are committed to conducting our business in an open, objective, and professional manner. • We are committed to constant improvement and future-focused planning.
Budget Finance Committee • 10/31/18 − Set future dates − Set future agenda items − Discussed 12/05/18 BOE Budget Presentation • 11/26/18 − Discussed adding a column to the Finance Committee working document to reflect the monthly BOE “Grid” report − Discussed adding Revenue rows to the BOE monthly “Grid” report − Discussed future agenda items Ø Prepare Reserve Documents – Postponed discussion Ø Prepare costs for 2019-2020 new requests – Discussed this document − Discussed potential restorations – SRO, Social Worker, Equipment
Budget Finance Committee Future Finance Committee Dates • 01/02/19 − Reviewed and discussed various scenarios using Debt Service Reserve funds to manage current and future Tax Levy Limit Calculations − Discussed additional scenarios for managing the Tax Levy Limit Calculations − Discussed Establishing a Capital Reserve Fund to manage future Facility Project needs • 02/04/19 Agenda − Revisit items from previous meeting − Project Tax Levy Limit Calculations – using additional scenarios discussed at the 01/02/19 meeting − Project expense categories for 2019-20, 2020-21, 2021-22, 2022-23 • 02/25/19, 03/11/19, 04/08/19, 04/29/19
Multi-Year Budget Completions 2018-2019 Budget Planning Priority Completed during 2018-2019 Year Completed Estimated Cost 1.0 FTE Parkdale Classroom Teachers 2018-2019 $68,805 0.5 FTE Parkdale Math AIS 2018-2019 $34,403 0.2 FTE Parkdale Library Media Specialist 2018-2019 $15,237 0.2 FTE Parkdale Physical Education Teacher 2018-2019 $13,761 2.0 FTE Middle School Classroom Teachers 2018-2019 $137,610 0.5 FTE Middle School Business Classes 0.4 FTE - 2018-2019 $34,403 0.6 FTE Middle School Music Teacher 0.5 FTE - 2018-2019 $39,055 2 nd Semester 18-19 1.0 FTE Social Worker $34,100 High School Elective Additions Ongoing $18,000 0.6 FTE High School Physical Education Teacher 2018-2019 $41,283 Grounds Workers – From Part-time to Full-Time 0.5 FTE - 2018-2019 $18,593 Added Funding for Technology – Build Tech Reserve $150,000 - 2018-2019 $50,000 2 nd Semester 18-19 1.0 FTE Technology Position $17,500 Restore Modified Sports to Whole ½ -2018-2019 $10,000 Security Upgrades Raptor – 2018-2019 $20,000
Multi- Year Budget Priorities 2019-20 through 2022-23 • Restoration of Social Worker • SRO – School Resource Officer(s) • Wellness & Athletic Initiatives − Restoration of Modified Sports − Purchase a new utility vehicle − Volleyball – Girls Modified – Boys JV − Lacrosse – Modified Girls & Boys − Fitness Center Cardio Equipment − Fitness Center Strength Equipment – EAEF Grant $21,515 − Fitness Center Supervision − STA Sports Performance Contract − Budget Line item Restorations (Materials & Supplies, Contractual) • Restoration of Technology Technician Position (s) • Develop Disaster Recovery Plan and Equipment Purchases to support the plan • Buildings & Grounds Initiatives − Equipment Restorations − Truck Leases − $100,000 Capital outlay project (s)
Multi- Year Budget Priorities 2019-20 through 2022-23 • Elementary School Initiatives − 1.0 FTE Position (Literacy Coach or Classroom) − Restoration of Special Area positions • Middle School Initiatives − 1.0 FTE Position − Honors Experience − Materials & Supplies − Contractual − 0.2 FTE • High School Initiatives − Continued Restoration of High School Electives − 0.4 FTE Art − 0.4 FTE Math − 0.4 FTE ELA − 6 th Assignment Science − 6 th Assignment Social Studies − Academic Learning Center
Multi- Year Budget Priorities 2019-20 through 2022-23 • District Initiatives − Continuation of Class Size Reductions − Restoration of Administrator (s) − Chromebook Purchases − Building Level/Department Budget Restorations (Materials & Supplies, Contractual) − STEAM Initiatives Ø 1.0 FTE STEAM Teaching Position – High School Ø STEAM Coordinator (s) – Parkdale & Middle School Ø STEAM Materials & Supplies • Continued Rebuilding of Financial Stability Unappropriated Fund Balance increased to 4% − − Increased to Reserve Funds ü Technology Reserve ü Capital Reserve
East Aurora Schools Experience $1.7 million surplus The East Aurora Bee Newspaper -Thursday, October 25, 2018 • Total Increase of $1,677,250 Reserve/Fund Balance 2016 - 17 2017 - 18 • Creation of Tax Cert Reserve - $208,000 towards Fisher Price Tax Refund Employee Benefit Accrued $182,784 $258,458 Liability • $150,000 Capital Technology Reserve Retirement ERS $5,253 $5,639 • $75,674 to rebuild EBLAR Reserve Liability $41,608 $41,636 • $418,148 Appropriated to the 2018-19 Budget Capital $1,133 $151,134 • Unappropriated Fund Balance at 3.69% from 1.52% Repair $393,355 $393,605 • EAUFSD deemed Most Fiscally Stressed in State of Tax Cert $0.00 $270,000 New York 2016-17 Appropriated Fund Balance $0.00 $418,148 − Results of 2017-18 is a good first step in Unappropriated Fund regaining fiscal stability $503,218 $1,265,981 Balance − Important to remember – we are not out of the TOTAL $,1,127,351 $2,804,601 woods yet
Budget Development Calendar December 5, 2018 Preliminary Budget Presentation December 9, 2018 Budget Workshop January 9, 2019 Budget Workshop February 13, 2019 Budget Workshop March 1, 2019 Submit calculation for tax levy limit March 6, 2019 Budget Workshop March 13, 2019 Community Budget Forum April 3, 2019 Budget Workshop April 17, 2019 Adoption of School District Budget & Property Tax Report Card April 18, 2019 Submit Property Tax Report Card April 27, 2019 Budget Document Available May 8, 2019 Hold Hearing on Proposed 2019-2020 Budget May 14, 2019 Mail Out Budget Notice May 21, 2019 Annual Budget Vote
Discussion • Board of Education Priorities • Board of Education Direction on Budget Development
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