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2017/07/31 PGY1 Orientation Education Office Staff – Who we are: Ana Malbrecht Education Manager Marnie Bensette Postgraduate Program Officer Lara McKinlay Education Assistant Deb McLaughlin Visiting Electives Administrator TBD Evaluation Coordinator Marika Wilton Undergraduate Education Assistant 2
2017/07/31 PGY1 Orientation Education Office Staff – Where we are: Education Office LHSC – Victoria Hospital E Tower ‐ Room E6 ‐ 102 3
2017/07/31 PGY1 Orientation Education Office Staff – How we communicate: All communication from Program Director and Education staff will be conducted through UWO email address Email: Note: you can forward to UWO email to another account. Continue to check periodically so it doesn’t exceed storage capacity which would disable the account Important: Check your email regularly We will contact you by pager when it’s urgent. Pagers must be on at all times and disabled Pager: when you’re unavailable Important: You must answer your pages! We often post event reminders and requests for call coverage on Facebook Facebook: Important: Join our Facebook group! 4
2017/07/31 Pager Forwarding Did you know you can forward your pager to your cell • phone? If you wish to do so simply email • PagerManagement@lhsc.on.ca and include your name, pager # and cell phone provider and they will arrange for your pages to go to your cell phone To stop the forwarding feature a separate email is required • to Pager Management 5
2017/07/31 PGY1 Orientation Important Documents Sent to you via Survey Monkey Professionalism This is a Program and Schulich requirement – you must read and acknowledge agreement Charter Your personal information for our records (home address, emergency contact, Demographic Form etc.). Please keep us updated if there are address changes so you don’t miss important invitations, etc. This form is intended to obtain your consent for publication of photos that will be Photo Release Form taken of you during the course of your training in the Department of Medicine 6
2017/07/31 PGY1 Orientation Education/Travel Allowance: Each Trainee (PGY1 ‐ 3) is eligible for an annual $600 allowance not to • exceed $1,800 over the three years. Any unused balance carry over until the end of your PGY3 year • Please submit expenses for reimbursement as they occur to the DoM Finance Office (domfinance@lhsc.on.ca) Details of the policy and requisition form can be found on our website • 7
2017/07/31 PGY1 Orientation Journal Club: Separate groups for each PGY level • • Groups meet regularly • Budget: $4,000 for each group • PGY1 Coordinator(s) ‐ TBA 8
2017/07/31 PGY1 Orientation Opportunities for involvement in the Program: • PGY1 Representative on IMRTC Nominations subject to resident vote • Social and Support Committee • CaRMS and ISR Interviews Wellness Committee • • Ad hoc Taskforces and Working Groups 9
2017/07/31 PGY1 Orientation Department of Medicine Website: https://www.schulich.uwo.ca/deptmedicine/ • Access to Resident’s Personal Page • Policies & Guidelines • Forms • Important Links IMRTC Agenda and Minutes • • Other Information 10
2017/07/31 PGY1 Orientation Department of Medicine Website 11
2017/07/31 Vacation Most definite means of getting time off • Send your requests in as early as you can but at least by the beginning • of the previous block Vacation can be taken in any increment up to 7 days per • block *Exceptions can be made on an ad hoc basis at the discretion of the Program Maximum 14 business days during CTU experience – 7 days off per 8 • week CTU block 12
2017/07/31 Vacation - continued We ask that you take your vacation starting on a Tuesday – Friday (not on a • Saturday, Sunday or Monday) Vacations should only cross one weekend (Sat & Sun) • Vacations which do not follow the above practice can mean shortages of • residents available to cover teams, and can also mean that other residents cannot take leaves It is helpful to provide additional details concerning your vacation and away • from call requests to help us in scheduling Approvals/Declines are automatically generated through the Domeducation • email but are actually approved or declined by the contacts shown in the Vacation Categories document Please plan ahead!!! • 13
2017/07/31 Vacation and Leaves Vacation – 20 week days + 8 weekend days – any increment up to 7 days per • block Away ‐ from ‐ call Requests – 3 consecutive days per block • Educational & Conference Leave – 7 week days • Exam Days – 3 days – must be for actual exams • Floater Day – 1 day per year • Stat Replacements ‐ as assigned – given after working on holiday • Christmas/New Year’s – 5 days ‐ December 22 – 26 and December 28 ‐ January • 1 (Common Day December 27) – will open for requests in the fall Other Leaves – maternity, paternity, compassionate • 14
2017/07/31 Away-from-Call Requests 1 request per block up to 3 days Away ‐ from ‐ call requests may be made at any time but they are not • guaranteed and not approved until after the completion of the on ‐ call schedule for that particular block. Vacation requests take priority over away from call requests. • Limit of one request per block (up to 3 days) – you cannot use this • feature to book every weekend off – you will be expected to work 2 weekends per block. 15
2017/07/31 Call Schedule Highlights The Call Schedule is sent out 2 weeks prior to start of a block • On many rotations, you will be scheduled to work 2 (two) weekends. • Please check the schedule located on our website or the LHSC website for • the most up ‐ to ‐ date information 16
2017/07/31 Changes …after the schedule has been released After the call schedule is sent, all changes must go through the Chief Medical • Resident (CTUs) or the appropriate individual . Contacts are in the Vacation Categories document. You are required to find your own coverage for last minute/emergency absences. • Please refer to the • Protocol for Processing ad hoc CTU Call Schedule Conflicts If changes for that day are required and have been approved, please send to • domeducation@lhsc.on.ca by 3:15. If changes take place later, please contact the switchboard and ensure DOM knows about the changes to update their information by emailing domoncall@lhsc.on.ca 17
2017/07/31 PGY1 - Orientation There will be a group photo as well as individual photos for • your one45 profile immediately following this presentation. Please meet in from of the elevators on the 6 th floor. Social at Toboggan Brewery on Richmond Street – 4:30 pm • 18
2017/07/31 Top 10 Ways to be the an AWESOME Resident (from our perspective) Communicate with us! Tell us if you are planning a leave, need special 1. accommodation, planning a big family vacation, etc. Respond to your emails daily 2. Complete your evaluations 3. Take advantage of the Wellness Committee activities and support 4. Join our Facebook group 5. Volunteer for call when we send out a request for help 6. Visit our website 7. 19
2017/07/31 Top 10 Ways to be the an AWESOME Resident (from our perspective) Work with your colleagues! 8. Check your schedule thoroughly 9. Ask questions! We are here to help! 10. 20
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