2015 ‐ 16 DEFERRED MAINTENANCES COLLEGE REQUESTED ITEMS Pr e se nte d by Distr ic t F ac ilitie s Committe e to Planning & Budge t Counc il F e br uar y 27, 2015
Introduction As par t of its institutional maste r planning pr oc e ss, Pe r alta Community Colle ge Distr ic t has de ve lope d a syste matic , c olle ge -wide appr oac h for all planning and budge ting ac tivitie s, known as the Budge t Alloc ation Mode l (BAM). T his appr oac h inc lude s the asse ssme nt of all c ur r e nt func tions and ac tivitie s and the de ve lopme nt of a c olle ge -wide pr oc e ss for the on-going asse ssme nt of futur e pr ogr ams, se r vic e s and fac ilitie s. On-going planning and de ve lopme nt pr oc e ss that is c ontinuously e valuate d by stake holde r s to e nsur e it’s viability at the c olle ge s inc lude the following thr e e c e ntr al c ommitte e s: 1. Distr ic t E duc ation Committe e (DE C) 2. Distr ic t T e c hnology Committe e (DT C) 3. Distr ic t F ac ilitie s Committe e (DF C) 4. Planning & Budge t Counc il (PBC) T he c onc e pt of non-r e c ur r ing c ost suc h as planning, de ve loping, sc he matic de signs of buildings, financ ing (thr ough bonds), buildings, c ommissioning, de molition of buildings to r e duc e the c apac ity load r atios and mainte nanc e of the se buildings and e quipme nt r e fr e sh c onstitute “T otal Cost of Owne r ship” (T CO) as a viable appr oac h that is of inte r e st to the c olle ge s. 2
Introduction (cont.) ACCJC – Standar d III, 2-4 mandate s T CO as a planning tool in or de r to pr ovide ade quate Physic al R c e s ne c e ssar y for te ac hing and e sour le ar ning. T he se ar e as follows: 1. T he institution plans, ac quir e s, or builds, maintains, and upgr ade s or r e plac e s its physic al r e sour c e s, inc luding fac ilitie s, e quipme nt, land, and othe r asse ts, in a manne r that assur e s e ffe c tive utilization and c ontinuing quality ne c e ssar y to suppor t its pr ogr ams and se r vic e s and ac hie ve its mission. 2. T o assur e the fe asibility and e ffe c tive ne ss of physic al r e sour c e s in suppor ting institutional pr ogr ams and se r vic e s, the institution plans and e valuate its fac ilitie s and e quipme nt on a r e gular basis, taking utilization and othe r r e le vant data into ac c ount. 3. L ong-r ange c apital plans suppor t institutional impr ove me nt goals and r e fle c t pr oje c tions of the total c ost of owne r ship of ne w fac ilitie s and e quipme nt. 3
Procedures Colle ge s submitte d the ir list of de fe r r e d • mainte nanc e ite ms for the 2015- 16 sc hool ye ar ; De par tme nt of Ge ne r al Se r vic e pr ovide d • e ngine e r ing c ost e stimate s and dr aft list was br ought bac k to the Distr ic t F ac ilitie s Committe e me e ting on 2/ 20/ 15 for r e vie w and disc ussion; F inal list of 2015- 16 De fe r r e d Mainte nanc e Colle ge • Re que ste d Ite ms was finalize d by the DF C; T otal e stimate d c ost is $5,354,900. • 4
Summary of Cost Estimates Location Engineering Cost Estimates Berkeley City College $129,500 College of Alameda $341,200 Laney College $3,135,200 Merritt College $1,749,000 Total: $5,354,900 5
Berkeley City College 2015 ‐ 16 List of Deferred Maintenance College Requested Items 6
College of Alameda 2015 ‐ 16 List of Deferred Maintenance College Requested Items 7
Laney College 2015 ‐ 16 List of Deferred Maintenance College Requested Items 8
Laney College (cont.) 9
Laney College (cont.) 10
Laney College (cont.) 11
Laney College (cont.) 12
Laney College (cont.) 13
Laney College (cont.) 14
Laney College (cont.) 15
Laney College (cont.) 16
Laney College (cont.) 17
Laney College (cont.) 18
Merritt College 2015 ‐ 16 List of Deferred Maintenance College Requested Items 19
Merritt College (cont.) 20
Merritt College (cont.) 21
Resolution “T he Distr ic t F ac ilitie s Committe e r e que sts that Planning & Budge t Counc il imple me nt in the Budge t Alloc ation Mode l (BAM) an annual alloc ation of 2% of the annual adopte d Distr ic t ge ne r al fund budge t distr ibution to the pr e viously e stablishe d 2013-2014 fac ilitie s mainte nanc e line ite m. T he 2% alloc ation shall not be supplante d by any distr ibution r e c e ive d by the Distr ic t fr om othe r sour c e s for fac ilitie s but will be in addition to suc h funds. T he alloc ation shall not be use d for wage s or be ne fits of distr ic t e mploye e s. T he 2% alloc ation shall be use d sole ly for mainte nanc e pr oje c t c osts inte nde d to se c ur e the we ll-be ing of Pe r alta Community Colle ge Distr ic t Buildings, Infr astr uc tur e , and Gr ounds.” 22
Conclusion T he c onse nsus of the DF C is to wor k with the PBC to be gin imple me ntation of an annual line ite m to addr e ss many infr astr uc tur e mainte nanc e and r e pair pr oje c ts ide ntifie d by the c olle ge s. Ide ally, the sum of appr oximate $6 million dollar s is ne e de d dur ing the 2015- 16 sc hool ye ar . T his amount is r e que ste d fr om the ge ne r al fund plus and state or loc al funding to me e t c ur r e nt fac ilitie s mainte nanc e le ve ls. 23
Questions 24
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