1st Quarter Review Kevin Streett, General Manager Jefferson County Public Utility District #1 May 27, 2020
“Many in our communities, including state and local government officials, have been working to increase broadband access as it has become essential to citizens under the “Stay Home, Stay Safe” order. Possibly those most in need are the families who have students in school. We would like to thank the efforts of Kevin Streett, his staff and the PUD Commissioners Jeff Randall Ken Collins, and Dan Toepper for their support in the PUD’s efforts to increase free access points in the county. Although drive- up free wifi hotspots may not be as convenient as having high-speed internet in the home, it is a step in the right direction. The leadership of the PUD is commendable. Please join us in thanking Kevin and team!” Sincerely, Jefferson County School Superintendents Patricia Beathard, Brinnon Rick Thompson, Chimacum Frank Redmon, Quilcene John Polm, Port Townsend Letter to the Editor, PT Leader, May 27, 2020 1st Quarter Projects Review 2020 2
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Mel elan anie P e Patter erson, Human Resources Manager Recent Hires Recent & Ongoing Projects: • April Owen, Customer Service Rep • COVID-19 • Jesse Bland , Meter Reader • IBEW Negotiations Recruitments Upcoming: • Power Director • New Safety Manual to be distributed • Pre-Apprentice • Returning staff to buildings
Returning to t the o office • Employees to return 1 to 2 days per week if they wish to. • Managers must coordinate rotating schedules so there are only 1-2 employees from their team in the office. • Employees must follow guidelines o Stay home when sick o Upon entering the building, employees need to self-certify that they have not experienced COVID-19 symptoms o Six feet of physical distance o If employees want to wear masks/gloves, they are encouraged to do so o If an employee enters a job site that falls under the Governor's Phase One guidelines, employees must abide by the job site requirements. 5 1st Quarter Projects Review 2020 Kenny Yingling, Fleet and Warehouse
Kris Lott, IT Manager Working From Home • 31 PUD employees set up for telework Those not set up have duties that require a physical presence • Phone services remain available to remote employees and customers – including customer service calls • Billing activity continues normally • Engineering and mapping services being performed from remote • Email and messaging services largely unchanged 6 1st Quarter Projects Review 2020
Much of the technology we are using for telework was already in place. • Digital Signatures The following were adopted to further facilitate remote work: • Virtual Meetings (Public) • Online Conferencing & Collaboration • Environmental monitoring for server room More documents are now digital – Customer Service – Billing – Accounts Payable 1st Quarter Projects Review 2020 7
Samantha Harper, Water Superintendent 2020 W 2020 Water Utility C ty Capi apital Project cts • Kilisut Harbor Bridge (WSDOT) • Reynolds Well • SCADA Replacement for Sparling Well • Snow Creek Wellhouse Replacement Project • Quilcene Water Tank Project • Water System Plan Update 1st Quarter Projects Review 2020 8
Samantha Harper, Water Superintendent • Bywater Bay Shine Plat LUD • Coyle Water Line Replacement • Gardiner Replacement Well • Quilcene Second Source Development • Triton Cove Williams Addition Wellhouse Replacement Unaccounted water in 2019 Coyle 54% Triton Cove 33% 1st Quarter Projects Review 2020 9
Kilisut Harbor Bridge Project Expected Completion Date: July 2020 Photo by John Gussman Courtesy of Cascade Bridge 1st Quarter Projects Review 2020 10
Jimmy Scarborough, Senior Electrical Engineer Adams Street – Port Townsend • Design and construction completed in February for conduit and vaults to convert power and fiber to underground. • Another step to complete the remaining overhead to underground in downtown Port Townsend. • Project cost: $142K New Feeder to Kala Point • Design of conduit and vaults for the first phase for a new feeder out of Irondale Substation Bay 2 to Kala Point has been completed. • First section is to be installed is on Port property adjacent to the airport. This section is 2,500 feet in length. • Construction to start in June. • Estimated project cost: $141K Dana Roberts Feeder 13 & Hastings Feeder 12 Tie at Safeway Gas Station • Design and construction was completed in early 2020. This project created a tie point between the two feeders and is part of an ongoing project to create better redundancy for the hospital. • Project cost: $116K 1st Quarter Projects Review 2020 11
Jimmy Scarborough, Senior Electrical Engineer Safeway Store – Primary Underground extension and replacement • Design work and installation of new vaults and conduit has been completed to tie in project with ongoing efforts to create a new tie to the hospital. • Project will also upgrade transformer that serves Safeway. • Electric construction to take place this summer or fall. • Estimated project cost: $290K Kilisut Harbor (electric) • Design work for the permanent configuration has been completed. The new section will be underground and attached to the bridge. • Contractors will be onsite in early June to complete the construction and retire the overhead. • Estimated project cost: $590K Current GIS Projects • Line Locates now mapped with GPS coordinates to improve accuracy • Interactive Water Service Areas Map for drinking water Consumer Confidence Reports (CCRs). • Water Line Breaks collected using Collector (Eric Storey has been practicing with backlog data; will continue logging new line breaks using Collector for ArcGIS). 1st Quarter Projects Review 2020 12
Colton Worley, SCADA & Substation Technician • Applying for DOD grant to install new transformer bay at Chimacum Substation. • Project would increase capacity and improve reliability of electric grid. Tie into new Indian Island/Marrowstone Circuit. • If successful construction would begin Summer 2021. Preliminary Chimacum Substation Design 13 1st Quarter Projects Review 2020
Colton Worley, SCADA & Substation Technician MONTH TH T TO MONTH L LOAD C D COMPARI RISO SON 45,000 JPUD MWh COMPARISON 40,000 35,000 30,000 25,000 MW 20,000 15,000 10,000 5,000 0 Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec MWh 2017 MWh 2018 MWh 2019 MWh 2020 April 2017 MWh – 25,636 April 2018 MWh – 26,064 April 2019 MWh - 24,471 April 2020 MWh – 24,923 1st Quarter Projects Review 2020 14
Scott Bancroft, Projects Manager PUD Com PU ommunit ity S Sola olar has r rec eceiv ived t the c condit itional u use p e per ermit f from om t the C City of Port T Townsend. nd.
Scott Bancroft, Projects Manager: Tree Trimming • West Valley Tree Trimming Bid complete. 7.5 miles trimmed. • South Quilcene Tree Trimming Bid complete. 8.0 miles trimmed. • End of Coyle Tree Trimming Bid complete. 6.8 miles trimmed. • Coyle Tree Trimming Phase 2 complete 5.2 miles. • Contractors worked 36 days of Time and Material work throughout Jefferson County, 16 miles trimmed. • In the first quarter of 2020 approximately 12% of OH lines have been trimmed. Coyle Tree Trimming Phase 3 will start week of June 2, 2020 • Bid for Transmission Line Clearing Fairmount, Eaglemount and Rhody Drive is due May 27, 2020. 1st Quarter Projects Review 2020 16
Lori Rae, Operations Assistant Projects 2020: • Broadband Completed – 7 Total (4) Line Extension (3) Consumer • Broadband Pending – Water Street Tunnels Work orders 2020 2019 Electric -177 Electric - 111 Broadband- 13 Broadband -2 Water -34 Water- 18 Aid Received 2020 2019 $145,960.36 – Electric $ 131,541.95 $36,265.00 – Water $23,105.00 $2,760.00 - Broadband $0.00 Number Loan Project Year-to-Date 1201 Broadband Budget $111,469 1st Quarter Projects Review 2020 17
Facility R Remod odel el & E Expan ansion Total Budget: $4.2M 2020 Costs YTD: $1.13M Total Expenditures: $1.71M UPCOMING WORK Roofing, electrical, HVAC, plumbing, with siding and painting further down the current list. Expected Completion Date: End of November Don McDaniel, Special Adviser to the PUD 1st Quarter Projects Review 2020 18
Alyson Dean, Purchasing 2019 At A Glance Total Inventory Received into Warehouse: During the first quarter, PUD crews installed a total of $1,356,964 $364,000 worth of inventory including: Total Inventory Charged out of Warehouse: 15,000’ of conduit, 31,000’ of wire, 41 poles, 35 transformers, 53 pieces of equipment and 45 vaults. $1,415,351 Changes in supply chain due to COVID-19 • Longer leadtimes • Early March-PPE, Cleaning Supplies • Now-Expanding into normal stock items • Focus on Project Planning • Inventory Levels 1st Quarter Projects Review 2020 19
Alyson Dean, Purchasing New Fuel Use Logging System to be installed: Petro Vend 200 (parts on site-pending install) o Employees will be prompted to enter Employee number, vehicle number & odometer reading. o Currently use pen and paper log o Fuel usage will be uploaded into NISC during month end close out o Currently manual entry o Employees will be locked out after 3 failed attempts (incorrect mileage, invalid PIN) o More accurate use 1st Quarter Projects Review 2020 20
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