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ACCOMMODATION ISSUE 2
SURPLUS SPACES Secondary Surplus Spaces Monsignor Clancy and St. Charles 6% Surplus Spaces 18% Elementary Surplus Spaces (not including Thorold elementary schools) 76% 3
ENROLMENT AND UNDERUTILIZATION Monsignor Clancy Total Surplus Capacity 370 Pupil Places 573 232 341 St. Charles Capacity Total Enrolment 418 621 Pupils 138 280 Surplus space between the two schools is greater than the enrolment of 29 elementary schools in Niagara Catholic 4
EMPTY CLASSROOMS 2016-2017 No. of Purpose No. of Other Total No. of No. of Regular Built Classrooms Empty School Classrooms Classrooms Classrooms Kindergarten (e.g. Special Classrooms for Teaching Used Rooms Education) Monsignor Clancy 24 0 1 25 15 9 Catholic Elementary School St. Charles Catholic 11 6 1 18 14 4 Elementary School 5
FINANCIAL IMPLICATIONS Reduction in Top Up Funding for elementary panel ~ $100,000 Cost of underutilized pupil spaces for the Board is $1.83 million The annual operations and maintenance costs for the underutilized space at Monsignor Clancy and St. Charles Catholic Elementary Schools is $333,793 6
ROLE OF TRUSTEES The Niagara Catholic Pupil Accommodation Review Policy provides for Trustee engagement in the process in five ways: 1. Approve the Initiation of the Pupil Accommodation Review Process through the Initial Staff Report 2. Review the Interim Final Staff Report that includes the input from the public at the meeting (and provided electronically) 3. Receive public delegations on Monday May 29, 2017 4. Review the Final Staff Report through the Director with the input from the Public Delegations 5. Make the final decision 7
Initial Staff Report STAFF RECOMMENDED OPTION 8
STAFF RECOMMENDED OPTION • Renovate and/or add to Monsignor Clancy Catholic Elementary School • Close St. Charles Catholic Elementary School and direct students attend Monsignor Clancy Catholic Elementary School 9
RATIONALE FOR STAFF RECOMMENDED OPTION • PROGRAMMING BENEFITS • SOCIAL BENEFITS • CO-CURRICULAR OPPORTUNITIES • STAFF IMPACT • BOUNDARIES • TRANSPORTATION BENEFITS 10 10
MODIFIED PUPIL ACCOMMODATION REVIEW PROCESS 11 11
TIMELINES FOR MODIFIED PROCESS Date Expectation Meeting • February 14, 2017 Submission of Initial Staff Initial Staff Report and School Information Report to the Board (Committee Profiles (SIPs) are presented to Board of of the Whole Meeting) Trustees with staff Accommodation Review Recommendation • February 28, 2017 Board Meeting Approval by the Board to conduct Modified Pupil Accommodation Review • March 7, 2017 Notice of Initiation to public of Notice of Initiation distributed within 5 Modified Accommodation business days of initiation of Review Process accommodation review (following approval at Board Meeting) • Initial Staff Report and School Information Profiles will be made available to the public • March 28, 2017 Meeting of Catholic School Overview of process to Catholic School Councils Councils • No later than Input to be received from single A minimum of 10 business days prior to April 4, 2017 and upper-tier municipalities Public Meeting and community partners • April 20, 2017 Public Meeting held at No sooner than 30 business days after Monsignor Clancy Catholic Board approval to conduct modified ARC • Elementary School Review of Initial Staff Report • Presentation of School Information Profile(s) 12 12 • Receive public input
TIMELINES FOR MODIFIED PROCESS Date Expectation Meeting • May 9, 2017 Interim Final Staff Report to To Board of Trustees through Committee Committee of the Whole of the Whole including public input from Public Meeting • May 10, 2017 Interim Final Staff Report To be posted a minimum of 10 business posted on the Board Website days prior to Board Meeting for public input through public delegations • May 29, 2017 Special Board Meeting for Notice of Board Meeting for Public Input Public Input through through Delegations delegations at Monsignor Clancy Catholic Elementary School • June 13, 2017 Final Staff Report through the To Board of Trustees through Committee Director to Committee of the of the Whole including public input from Whole Delegations • June 20, 2017 Board Meeting to decide No earlier than 10 business days after accommodation public delegations • Public to be notified of meeting in advance • June 27, 2017 Notice of decision on Public to be notified of decision of Board of accommodation Trustees within 5 business days of decision 13 13
COMMUNICATION STRATEGY • Initial Staff Report • SchoolConnects – phone/email • Notice of Initiation • Board website: • Meeting agendas • Presentations • Minutes • Pupil Accommodation Review Policy, 701.2 • Online feedback form for the public • Frequently Asked Questions section • Dedicated email account for input and responses: thoroldmpar@ncdsb.com 14 14
INFORMATION OBTAINED THROUGH COMMUNITY CONSULTATION 15 15
COMMUNITY PARTNERSHIPS 1. Community Partnerships Meeting – November 30, 2016 2. No feedback from upper or lower tier municipalities. 3. Existing childcare provider, YMCA of Niagara, currently providing before and after school childcare services at St. Charles Catholic Elementary School expressed interest in continuing services at consolidated school. 4. No feedback from new community partners in response to Notice of Initiation. 16 16
COMBINED CATHOLIC SCHOOL COUNCIL MEETING MARCH 28, 2017 13 Parents/Guardians in attendance Questions received • How will student safety be addressed during construction? • If opening up school boundaries was considered? • How will school histories would be honoured? • What happens if this isn’t funded or if there is a change in government? Comments • One comment against consolidation • Advantages of consolidation for families and students 17 17
ONLINE FEEDBACK VIA BOARD WEBSITE/EMAIL AS OF MAY 9, 2017 2 pieces of online feedback received: 1. Board leave both schools open in anticipation of future growth 2. Did not support the recommendation to consolidate and renovate Monsignor Clancy Catholic Elementary School 18 18
PUBLIC MEETING APRIL 20, 2017 22 people attended Staff presentation: • Background information • Facilitated session for public input using interview matrix • Four questions were provided for input • Review of timelines • Other opportunities for input 100% participation from those in attendance 19 19
PUBLIC MEETING - APRIL 20, 2017 1. What do you like about the recommended option? 20 20
PUBLIC MEETING - APRIL 20, 2017 2. What do you dislike about the recommended option? 21 21
PUBLIC MEETING - APRIL 20, 2017 3. What is the one change you would make to the recommended option that would have a significant, positive effect on the outcome of the final decision? 22 22
PUBLIC MEETING - APRIL 20, 2017 4. What actions can be taken to lessen the impact of implementing the recommended option? 23 23
INTERIM FINAL STAFF REPORT 24 24
INTERIM FINAL STAFF REPORT RECOMMENDED ACCOMMODATION OPTION • Renovate and/or add to Monsignor Clancy Catholic Elementary School • Close St. Charles Catholic Elementary School and direct students attend Monsignor Clancy Catholic Elementary School 25 25
TIMELINES FOR MODIFIED PROCESS Date Expectation Meeting • May 9, 2017 Interim Final Staff Report to To Board of Trustees through Committee Committee of the Whole of the Whole including public input from Public Meeting • May 10, 2017 Interim Final Staff Report To be posted a minimum of 10 business posted on the Board Website days prior to Board Meeting for public input through public delegations • May 29, 2017- 7 p.m. Special Board Meeting for Notice of Board Meeting for Public Input Public Input through through Delegations delegations at Monsignor Clancy Catholic Elementary School • June 13, 2017 Final Staff Report through the To Board of Trustees through Committee Director to Committee of the of the Whole including public input from Whole Delegations • June 20, 2017 Board Meeting to decide No earlier than 10 business days after accommodation public delegations • Public to be notified of meeting in advance • June 27, 2017 Notice of decision on Public to be notified of decision of Board of accommodation Trustees within 5 business days of decision 26 26
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