Your Friend Todd Klindt 10TH ANNUAL CONFERENCE ABOUT MODERN IT - PowerPoint PPT Presentation

Office 365 Groups are Your Friend Todd Klindt 10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

Todd Klindt • 14 Year SharePoint MVP • Writer, speaker, podcaster, consultant at Sympraxis Consulting, SysKit Chief Evangelist Todd.klindt@sympraxisconsulting.com @toddklindt www.toddklindt.com www.toddklindt.com/Thrive2019 10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

What are Office 365 Groups? • Security group for Office 365 apps • SharePoint, Exchange, Teams, Planner, Stream, etc. • Why? • One stop management • Compliance and governance • What’s in it for me? • Easier to manage access • Easier to use other services 10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

How do I use Them? • Created automatically • Create in most correct place • Public or Private? • Beware Deletions • What’s New -ish? • Can Groupify non-grouped SharePoint Sites • Can Teamify an existing group • Easier management in Outlook • Creation, editing 10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

http://icansharepoint.com/everyday-guide-office-365-groups 10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

Who are the Players? • Group Owners • Big Cheeses • Add and remove members • Change group settings • Like a Site Collection Admin • Group Members • Regular users • Like a Site Member • Add members • Guests • Members, but outside of your organization • IT has to turn this on 10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

Let’s Talk about Guests • Collaborate with people not in your company • Different than sharing files in SharePoint • Mostly all email based • Managed in Outlook • Courting Process • Owner sends an invitation • Member may nominate a guest • Guest gets an email and accepts the invitation 10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

Managing Membership • Can be done in application • SharePoint Site • Groups in Outlook • Groups in Outlook Web Access • Outlook mobile • IT can also manage at Tenant Level • Office Microsoft 365 Admin Center • Azure AD Admin Center • Can’t nest Groups • Use PowerShell for automation 10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

Demo 10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

IT Bits and Bobs 10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

Governance • Good, not great, reason to have multiple owners 10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

How Microsoft uses Them • Creation tied to Dynamic Group of all full-time employees; non- employees can’t create groups • No naming prefix/suffix but blocked words • 180-day group life-cycle; groups must be renewed or will be deleted (unless under retention) (expiry policy) • Usage guidelines shown with plain language; e.g. “Be polite & inclusive” • Custom job emails group members for groups with no owner 10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

How Microsoft uses Them • Classification configured in Azure AD; Highly Confidential, Confidential (default), General • Custom jobs set Privacy to Private and disable external membership/sharing based on classification • Group site provisioned in region tied to user’s Preferred Data Location (multi-geo) • Membership reviews for groups with external members (access reviews) • Divisional groups created in SharePoint have retention configured with site template • Custom jobs to enforce ownership policy (2 owners with at least 1 full time employee) 10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

Group Management • UIs • PowerShell • Azure Portal • It's kind of a mess • Office Microsoft 365 Admin • Exchange • Exchange Admin • AzureAD • Teams Admin • PnP • Teams • Sync can be delayed 2 hours • SharePoint Admin • Graph • Only Owners 10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

New Site and Group https://tenant.sharepoint.com/sites/NoBueno • No Group, No Team, No Bueno • Can be Groupified later • Group, No Team • Can be Teamified later 10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

The Whole Enchilada • There is no later! 10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

Copy Office 365 Group Permissions 10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

Demos 10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

Questions? 10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

Reach Out Todd.klindt@sympraxisconsulting.com @toddklindt www.toddklindt.com www.toddklindt.com/Thrive2019 www.toddklindt.com/LinkedIn 10TH ANNUAL CONFERENCE ABOUT MODERN IT TECHNOLOGIES

Thank you Sponsors #ThriveITconf Silver Evening event sponsor Material Media 10TH ANNUAL CONFERENCEABOUT MODERN IT TECHNOLOGIES