Workshop D Energy Savings Champions: Lessons Learned from Large-Scale School Lighting Upgrade Tuesday, February 18, 2020 10:45 a.m. to Noon
Biographical Information Jeffrey A. Roe, Energy Manager & Environmental Health and Safety Manager Columbus City Schools, 889 E 17th Ave, Columbus, OH 43211 614-365-5188 jroejr@columbus.k12.oh.us Jeff started his career in energy efficiency in 2007 as a performance engineer in the coal fired power plant industry. He then spent 3 years with the AEP Ohio Business Incentives program as an energy efficiency engineer. Jeff then moved to the big leagues as a senior energy engineer at The Ohio State University where found success improving building efficiency. After 5 years at Ohio State, he moved to Columbus City Schools where he has been managing a large team for the last two years. Jeff is responsible for managing energy procurement, HVAC, paint, and pest issues for the district. Jeff is a two-time graduate of The Ohio State University with a B.S. in industrial engineering and a M.A. in public policy. Jeanna Hondel, PE, CCM, LEED AP, MBA Ascension Construction Solutions 419 E. 13th Ave., Columbus, OH 43201 (614)499-6924 jhondel@ascension-cs.com www.ascension-cs.com Jeanna Hondel, owner of Ascension Construction Solutions, is a construction management veteran. She has earned degrees from both Youngstown State University (Civil Engineering) and Capital University (Master’s in Business Administration). With 15 years of field experience, Jeanna has provided a wide array of construction management, planning and inspections services in both private and public sectors. Project types include education, commercial buildings water/waste water treatment facilities, roadway improvements, and green infrastructure. Jeanna has a passion for construction and became an entrepreneur to fill a seen gap in the construction management industry. She is inspired by her mother to do work that makes a difference for her clients and the communities she works in.
Columbus City Schools LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE Jeffrey Roe, Energy Manager Jeanna Hondel, PE, Project Manager
Energy vs. Degree Days Columbus City Schools All Facilities ‐‐ 7/2010 to 11/2019 Page 1 of 1 LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Energy vs. Degree Days Columbus City Schools All Facilities ‐‐ 7/2010 to 11/2019 Page 1 of 1 LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Columbus City Schools History & Goals • 135 non‐vacant buildings • Built before 1980 • or after 2000 • Nearly all buildings use primarily 4’ fluorescent fixtures (T12 upgraded to T8 in 1999‐2000) • GOALS: • Create a better working environment for students • Reduce operating expenses LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Previous Experience LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Previous Experience LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Previous Experience LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Preferred Solution LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Time Constraints? • Grant Money • AEP Ohio Business Incentives Money • School Year LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Pre‐Work Setup • Material • Labor • Safety • Management LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Material Procurement: Public Purchase LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Material Procurement LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Material Procurement LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Initial Material Problems • Availability • 5 th Lowest vendor actually used (WESCO of Pittsburgh) • 10 year warranty ‐ lowest bid was $4.14. • Ended up with $5.02 ($44,000 difference)
Pre‐Work Setup • Material • Labor • Safety • Management LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Labor Procurement LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Labor Procurement LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Labor Procurement LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Labor Procurement LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Initial Labor Problems • Improper bidding • Lowest responsive bidder availability • Lowest price was $6.75 per retrofitted lamp, 2 nd lowest was $11 (63% more!) LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Pre‐Work Setup • Material • Labor • Safety • Management LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Safety • Custodial Coordination • Multiple projects per site • Panels locations • Height Restrictions • 16 ft ladder reachable • Proper equipment • Ladders • Disposal • Ballast • Lamps • Asbestos LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Pre‐Work Setup • Material • Labor • Safety • Management LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Project Management Procurement
Initial Project Management Problems • Only 2 bidders • Part‐time oversight LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Slow Start LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Tombstones (Sockets) LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Lighting Sensitivity • Glare on projector screens and smart board • Areas that facilitate special needs • Overall brightness
Asbestos and Brittle Wiring • Project delay • Process of removal • Disposal LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Fires LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE LESSONS LEARNED FROM A LARGE‐SCALE LIGHTING UPGRADE
Fires • Located in modular unit • Contained to 1 light fixture LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE LESSONS LEARNED FROM A LARGE- SCALE LIGHTING UPGRADE
Fires LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
• You MUST bypass ballast Lesson Learned • Complete removal LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Fires LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Lesson Learned • You MUST bypass ballast LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Fires LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Fires LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Fires LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Title • asd LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
How to improve? • Video/pictures of each light • Record who did which room/fixture • 2 nd person take a look before closing fixtures up • Physically remove ballasts • Buy lamps with safety circuit “thermal fuse” or “thermal break” LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Project Manager Responsibilities • Communication • Project Completion • Coordinate with Contractor Schedule • Initial contact with building • Scope of Work Q/C • Documentation • Review Invoices • Facilitate building review with rebate team LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Daily Reports LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Daily Reports LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Invoicing Vendor: Control Smart Building: Woodcrest Any Special Notes Here Complete: 9/23/2019 Bid Price: n/a n/a $ 6.75 $ 7.40 $ 2.50 $ 6.75 Quantity: 9 1451 1409 42 2 28 $ 10,015.55 Extended: n/a n/a $ 9,510.75 $ 310.80 $ 5.00 $ 189.00 # of Broken # Lamps <= # Lamps 10‐ # Lamp Room Fixture Description Lenses # of Lamps 8' Ladder 16' Ladder Holders # Rewired Notes Gym office 6 134 4' 3 Lamp Lay‐In 6 133 4' 2 Lamp Strip 8 8 Lunch Area 4' 3 Lamp Lay‐In 12 12 Kitchen 4' 3 Lamp Lay‐In 15 15 3 LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
More Problems • Miscalculated Scope • Asbestos • Quality Complaints • Wrong Building • Security • Theft Complaints LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
Miscalculations! ESTIMATE ACTUAL ESTIMATE # ACTUAL # LAMPS # % OVER LAMPS # % OVER Columbus Maize Education Center 897 1304 45% 908 867 ‐5% Alpine ES 877 1224 40% Moler 1941 2124 9% Avalon ES 840 1252 49% North Linden 988 924 ‐6% Broadleigh ES 952 1104 16% Northgate 804 1490 85% Colerain ES 966 1258 30% Parkmoor 743 1268 71% Como 853 1108 30% Scottwood 819 1175 43% Cranbrook 719 767 7% Salem 889 853 ‐4% Devonshire 999 1248 25% Siebert 700 1096 57% Duxberry Park 1069 1006 ‐6% Valley Forge 825 990 20% Eakin 840 728 ‐13% Valleyview 545 1029 89% Easthaven 896 1468 64% Hilltonia 2185 2552 17% Fairwood 1261 1548 23% Westgate 1017 1341 32% Windsor Forest Park 933 870 ‐7% STEM 1389 1338 ‐4% Gables 789 1408 78% Winterset 821 1143 39% Highland 1289 1467 14% Woodcrest 1068 1451 36% Hubbard 1029 1084 5% Buckeye MS 2063 2491 21% Innis 810 1754 117% CCPS for Girls 2649 2452 ‐7% Lindbergh 737 962 30% Dominion 2106 2002 ‐5% Totals: 44,237 54,403 23% LESSONS LEARNED FROM A LARGE-SCALE LIGHTING UPGRADE
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