(WFH) Learning Objectives: Pros and cons, tips, opportunities, FAQs - PowerPoint PPT Presentation

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Learning Objectives: Pros and cons, tips, opportunities, FAQs

What is your biggest challenge working from home? Please type in your response in the chat window

1. Less time commuting to work (saves time and money) – really good for the environment* (canals in Venice are clear for the first time)! 2. Can be more comfortable 3. We have an established culture of using technology and connecting with teams in different geographical regions (we are ahead of the game) 4. More time with our families and people we love q We are fortunate to have supportive managers and co-workers. q Many of us are also still getting paid.

1. Can be socially isolating 2. Lack of the face-to-face contact with our co-workers 3. Lack of access to physical documents and timely information (it can take more time to find information and documents from co-workers and other team members) 4. Distractions at home (but I have TIPS to help!) 5. Lack of “discipline” … no one will know if I watch Netflix

TIPS FOR REMOTE WORKING *Update your email signature 1. Inform those who need to know that you are working remotely and how you can be contacted* 2. Try to set working hours that work for you and your team (not sure? Ask your managers) 3. Virtual chat platform ( e.g. SLACK ) during our work hours for the team. 4. Option for separate social chat groups after work hours (e.g. WhatsApp)

“At a bare minimum switch from your night pajamas to TIPS FOR REMOTE WORKING your day pajamas, brush your teeth and wash your face.” — Alyssa Derby, Director of Social Media 1. Get up at a set time everyday (if possible) 2. Get ready for work as you normally would 3. Schedule regular short breaks to keep you sane (rely on what has worked for you) 4. If you like routine and planning, prepare your lunch/snacks the night before Keep a professional appearance -You may be asked to join an impromptu video-call!

TIPS FOR REMOTE WORKING Use an alarm for really important meetings or deadlines you do not want to miss! 1. Rely on your calendar, to-do lists, post-it notes, whiteboards, etc. 2. Keep phones/iPads/laptops/Bluetooth headphones charged (or have your chargers handy) 3. Make sure your working tools (paper, pens, highlighters) are readily accessible 4. Tips for working at home if you have children? § Talk to your co-workers and friends who have been doing this for a while § Lots of blogs, online advice, videos, resources

TIPS FOR REMOTE WORKING Allow yourself to be flexible. Have an Option B or alternative space to work 1. Establish a space that is “your office” 2. This can help limit distractions and create boundaries for other family members

BEST PRACTICES… TECHNOLOGY CAN FAIL What options do you have if you suddenly experience a power outage? How about irregular Wi-Fi (or if internet drops)? Do you know how to reinstall software, or download additional software? This may be important if using a work laptop. Many collaborating Make a list of all possible It is a good idea to have your platforms have scenarios you could face. IF you laptop and other devices downloadable Apps for have some free time contact fully charged (overnight) other devices… great idea your IT departments for for backup in case your solutions (or search online) laptop stops working (etc)

BEST PRACTICES… USING TECHNOLOGY TO CONNECT As we start using these platforms with increasing frequency, we need to consider what to use in light of limited (and high-demand) resources Use Teleconference line Use Slack during Use Zoom for group Use WhatsApp for 1- for group meetings – the hours you are video meetings on-1 meetings , 1-on-1 especially for teams with working – for quick where you need to chats, group chats , limited technology, collaboration , see people and/or video calls (or preferences for phone group chats , 1-on- share screen and informal check-in calls conversation, or don’t 1 chats and video files with co-workers have access to a screen calls (use Chrome) with audio

BEST PRACTICES… USING TECHNOLOGY TO CONNECT Contact your cell phone provider (e.g. Fido, Rogers, Bell) and internet provider (e.g Shaw, Telus) to see what they are offering clients in light of the COVID-19 pandemic

BEST PRACTICES… OTHER COLLABORATION TOOLS Your organizations/institutions may be using other platforms. Some free options and some you may need to pay for… Contact your IT departments or managers to see how you can access these platforms – learn them now before it gets busy so you always have a back up

BEST PRACTICES… BACK-UP YOUR DOCS/FILES 1. This may be our “new normal” for a while. 2. Find a system that works for you and your university/organization. § U of C – we have to back-up to the server via VPN/shared drives § Can-SOLVE CKD – we back up our shared files to OneDrive Cloud back-up options (OneDrive, iCloud, Dropbox) and considerations 3. 4. How will you sync files/docs when we get back to the office? Ask your co-workers and You may have to be your own IT friends who are pros are Manager when working from home. working from home for tips. But, let us make an effort to share these tips and best-practices

1. I have approved vacation coming up… what do I do now? 2. I have chunks of free time. How can I fill my time? Some options: Connect with co-workers and see if anyone needs help (be proactive) § Get an early start on upcoming tasks (e.g. annual reports) § Time for you to start writing papers for publication! § Catch up on work-related reading, articles, take KidneyPro module online § Brush up on professional skills (LinkedIn Learning, Lynda.com, online courses) § Revisit work-plans (with more thought and planning)- shift deadlines § Clean up your email folders, file folders – time to get better organized §

3. I miss socializing with my co-workers! Schedule check-in calls with co-workers § Plan your social events in advance! E.g. virtual coffee break. § Add some “social time” into conference calls inviting co-workers to dial in early for § a catch-up. 4. HELP! I am not feeling very productive. Some tips to help: Set deadlines and decision points as you plan your day/week § Do you need to be flexible, or more structured (set hours when you are “on”) § Schedule meetings back-to-back § COVID-19 information overload! I keep getting distracted by the news, social 5. media channels….

HOW CAN WE SUPPORT YOU? 1. Set up a personal free Zoom (or other) account 2. Staff are available during regular working hours – reach out to them 3. Universities have support systems in place (wellness, online learning, etc.) 4. Other resources we can provide See staff directory on Can- SOLVE CKD website for email contact information.

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