WELCOME TO OUT & EQUALS 2019 SUMMIT PRESENTER CALL This is a - PowerPoint PPT Presentation

WELCOME TO OUT & EQUAL’S 2019 SUMMIT PRESENTER CALL This is a Broadcast Audio call from 12:00–1:00pm Pacific Use speakers or headsets on your computer & turn the volume up! Chat in questions & respond to polls during the call. Having problems signing in? Go to www.readytalk.com, Join a Meeting & use access code 6946521. This session will be recorded & available afterwards.

How to Use and Share this Call • Reference point for o Workshop expectations o Onsite logistics o Media and Program App o Key dates & deadlines • Share with your fellow workshop presenters • https://outandequal.org/workshop-presenter-town-call-19/ #oesummit

Isabel Porras Maddison LeRoy Ben Demers Senior Manager, Director, Senior Associate, Communications Learning & Development Learning & Development

Agenda • Workshop Summary and Tracks • Presenter Registration • Convention Center On-Site Logistics • Workshop Best Practices • Media/Program App • Leadership Day • Q&A

Workshop Summary and Tracks • 150+ workshops out of 300+ submissions • 2019 Summit Tracks: – Advanced ERG/BRG – Law, Policy & Benefits – Allies – Leveraging Narratives – Belonging & Culture – LGBTQ Marketing – Bi+/Queer – Professional Development & Executive Leadership – Corp.-Community Partnerships – ERG/BRG – Talent Acquisition & Retention – Global – Transgender & Gender Nonconforming – Workplace Policies & Benefits – Government – Intersectionality – General • Program available online at: - https://outandequal.org/workplace-summit-schedule/ #oesummit

Presenter Registration • Registration support: – (415) 694-6517 – registration@outandequal.org • Link to register as a presenter: • https://www.eiseverywhere.com/oesu mmit2019?categoryid=2987042 #oesummit

Presenter Registration #oesummit

The deadline to update your session was July 15 th, and has now passed.

Gaylord National Resort & Convention Center

Floor Plan | Ballroom Level #oesummit

Floor Plan | Conference Room Level #oesummit

Room Layout Signage • Seating Styles: • Theater Style Seating • Round Table Seating • Room numbers vary • Screen and table at front • of room

Room Equipment Items Provided: • – Risers – One head table with 5 chairs and 3 tabletop microphones, set on risers – Projector – Screen – LCD Wireless Remote – HDMI Cable – Power Strip Items for Presenters to Bring: • – Laptops – Mac adapter (Mini Display Port/ DVI) – *Please bring a portable speaker if audio is needed* #oesummit

On-Site Support We recommend you arrive at your workshop room 30 minutes before the start of • your session. Volunteers • – One volunteer will be assigned to each workshop room – Available 30 minutes before the start of your workshop, and will leave 30 minutes into the session A/V Support • – One PSAV technician on both workshop floors – Available 30 minutes before the start of your workshop until the end of the session. #oesummit

Find your room assignment on the app!

Isabel Porras Director of Learning & Development iporras@outandequal.org

Education Principles Commitm tmen ent t to to Di Diver ersity ty • Peer eer-to to-Peer eer Educati ation • Focus on LGBTQ TQ Workplac ace e Equal ality ty •

Workshop Best Practices • Slide Decks – Any template (keep accessibility in mind) – Widescreen 16:9 ratio – Download Summit logo • Provide concrete, substantive takeaways • Tailor to the audience & engage the room • Allow ample time for discussion • Allow a few minutes for evaluations

After Summit • O&E Learning & Development – Commitment to peer education – Upload workshop slide deck and/or handouts by Oct. 31 st #oesummit

Maddison LeRoy Senior Manager of Art & Communications mleroy@outandequal.org

Media • Announce a request for privacy in your session • Photographers / Videographers • Encourage your attendees to use #oesummit #oesummit

OESummit Mobile App The app is back! #oesummit

Editable Personal Profiles • Two profiles • Add photo, bio, surveys, PDF attachments • You will receive VIP Admin Access to edit your profile #oesummit

Live Q&A • Send and answer questions through the app in real time • Request Q&A function by emailing: mleroy@outandequal.org – Name of workshop – Names and emails of presenters – De Deadline: : Au August 20 th th • Enabled “Speaker Access” #oesummit

Live Polls Data collecting / audience temperature • Display poll on screen • Request poll function by emailing: mleroy@outandequal.org • – Name of workshop – Names of presenters – Three questions max – Deadline: Au August 2 20 th th Access the poll on your workshop’s • profile in the app #oesummit

OESummit Mobile App Q&A / Live Poll deadline: August 20 th #oesummit

Isabel Porras Director of Learning & Development iporras@outandequal.org

Leadership Day • Presenter rate • In-depth seminars • All half-day options • Same registration process

Key Dates & Locations Gaylord National Resort and Convention Center 201 Waterfront Street, National Harbor, MD 20745 Aug. 20, 2019 App Live Polling/Q&A Submission Deadline Sept. 27, 2019 Deadline to Register Using the $800 Presenter Registration Oct. 14, 2019 Leadership Day Oct. 15 - 17, 2019 Out & Equal Workplace Summit Oct. 31, 2018 Deadline to Upload Slide Deck/Handouts #oesummit

Q&A

Thanks! See See yo you u in in D.C.!