WELCOME! Photo by Harv Lake
The Human Resources Website www.umwestern.edu Important Information is available: New Employee Welcome Information • Benefits Overview and Contact Information • • Training and Development Opportunities Payroll and Pay Schedule Information • Personnel Policies and Procedures • Answers to Frequently Asked Questions •
Overview of Benefits • Pay Periods • Cyberbear Work Hours • Reasonable Accommodation • Holidays • • Annual Leave • Sick Leave Tuition Waiver • Public Service Loan Forgiveness Program • Mediation Services • • Montana Western is a Tobacco-Free Campus
Pay Periods • Contract Administrators, Contract Professionals, Faculty , and individuals on Letters of Appointment are paid monthly. Classified, Skilled Crafts and Temporary Staff are paid on a biweekly basis (every • other Wednesday). Student Employees are paid monthly. • • Sign Up for Direct Deposit for convenient payroll deposits to your bank account.
Work Hours • Normal office hours are 8:00 am to 5:00 pm, Monday-Friday, except for University holidays. The actual hours you work may vary, depending on the needs of your Department. • You may also be permitted to work an alternative schedule, with your supervisor’s • approval, to accommodate your needs and the needs of the University.
Reasonable Accommodations • Requests for reasonable workplace accommodations should be directed to Human Resource Services. Documentation is required from an appropriate medical source establishing the • disability. Requested accommodations should be necessary to perform essential functions of • the position.
Observed Holidays • New Year’s Day - January 1 • Martin Luther King, Jr. Day - Third Monday in January Lincoln’s and Washington’s Birthdays - Third Monday in February • Memorial Day - Last Monday in May • Independence Day - July 4 • • Labor Day - First Monday in September • State General Election Day - First Tuesday in November on even-numbered years Veterans Day - November 11 • Thanksgiving Day - Fourth Thursday in November • Friday following Thanksgiving Day (exchanged for Columbus Day holiday) • • Christmas Day - December 25
Holidays- Continued • Holidays occurring on a Saturday are observed on the preceding Friday. • Holidays occurring on a Sunday are observed on the following Monday. Holiday benefits are paid to eligible faculty and staff at the regular rate for up to • eight hours or equivalent paid time off of up to eight hours. Holidays occurring during approved paid absences will not be charged against • accrued annual, sick, or military leave.
Annual Leave • Faculty on fiscal year appointments and administrators with academic rank whose appointment is .5 FTE or greater accrue annual leave on a monthly basis of 14 hours per month. Contract professionals and administrators accrue annual leave at the rate of 10 • hours per month. • Classified staff accrue annual leave on a bi-weekly basis which is 4.62 hours in a bi- weekly period.
Sick Leave • Generally, all positions, except faculty, employed for less than a full academic year are eligible to earn sick leave credits. Sick leave is defined as a leave of absence with pay for a sickness suffered by a • faculty or staff member or an immediate family member. Sick leave can be used for conditions such as: • • illness, injury, medical disability • maternity/paternity-related absence medical/dental/visual examination or treatment • care of or attendance to an immediate family member • death or funeral attendance for an immediate family member • • Accrued sick leave is paid out at 25% at termination if 90 days of employment have been completed. Accrual is 8 hours per month or 3.69 hours/bi-weekly (1.0 FTE). •
Faculty-Staff Tuition Waiver • Eligible faculty and staff (non-temporary, non-probationary and working at least .75 FTE) are entitled to a waiver of in-state tuition for regular courses of study at the University of Montana Western. Supervisor approval is required. In this case, employees are required to record • annual leave or leave without pay during their absence from work. • Faculty and staff members who terminate during the academic semester in which they receive a waiver will be required to reimburse the University for the value of the tuition waiver. If your FTE goes below .75 during the academic semester, you will be required to • reimburse the University for the value of the tuition waiver.
Public Service Loan Forgiveness Program • Must work at least 30 hours per week for 10 years at a Government Agency or a 501 (c) 3 Non-Profit while making full, on-time monthly payments toward the loan(s). Does not have to be consecutive years nor the same organization for all 10 years. • Have the remainder of your loan forgiven at the end of the 10 years (not taxed on • the forgiven amount). • Must have qualifying types of loans, servicer and repayment plan. Bring your completed form to the HRS office for the validation process. • Visit the Public Service Loan Forgiveness Program website for more information. •
Mediation Services • Provides a safe and confidential forum to resolve workplace issues. • Mediators maintain a neutral position. Solutions are mutually decided and address both parties’ needs. • FREE and available to all University of Montana Western employees. • A great way to address problems before they become bigger issues. •
UMW is a Tobacco-Free Campus • UMW became a tobacco-free campus (via policy 100.1), in 2011 in order to provide a safe and healthy environment for our employees, students, and visitors. This prohibits tobacco use in or on property owned, leased, or used for specific • events by the University of Montana Western or any of its components. For the purpose of this policy, “tobacco” includes any lighted or unlighted cigarette, • cigar, pipe, bidi, clove cigarette, smokeless or spit tobacco, dissolvable tobacco, hookah shisha, snuff or snus, kreteks, and cigarillos.
Do you have any questions? We’re happy to help. CONTACT HUMAN RESOURCE SERVICES Office: James Short Administration Building Phone: 406-683-7010 Website: www.umwestern.edu
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