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Welcome Julie Maxton Introductions Marie-Claude Dupuis and Rebecca - PowerPoint PPT Presentation

Nov 19, 2022 •439 likes •1.16k views

Welcome Julie Maxton Introductions Marie-Claude Dupuis and Rebecca Jones Clever clothes the world of smart fabrics DREAMS: dereverberation and reverberation of audio, music and speech Every cell has a story a new era of lung cancer

  2. Welcome Julie Maxton

  3. Introductions Marie-Claude Dupuis and Rebecca Jones

  4. Clever clothes – the world of smart fabrics

  5. DREAMS: dereverberation and reverberation of audio, music and speech

  6. Every cell has a story – a new era of lung cancer research

  7. Face facts: revealing the information hidden in faces

  8. Faster fusion: new ideas

  9. Flu fighters

  10. Front to back: materials through the engine

  11. Liquid level measurement using a fibre optic pressure sensor

  12. Materials that repair themselves

  13. Plasma rockets to the inaccessible solar system

  14. Quantum light on a chip

  15. Richard III: interdisciplinary research and the resolution of a 500 year old mystery

  16. Super sight: Augmented reality for everyone

  17. The body you know

  18. The hidden landscapes of Stonehenge: seeing the past through remote sensing

  19. The origin of life

  20. The quest for the magnetic monopole

  21. The real beef about meat

  22. The vanishing glaciers of Everest

  23. Weapons of microscopic destruction – how your immune system keeps you safe from attack

  24. SCHOOL EXHIBIT Particles from outer space – School exhibit

  25. Planning day and Exhibition week Marie-Claude Dupuis

  26. From Conversatziones to the Summer Science Exhibition

  27. The Exhibition nowadays

  28. Exhibition set up details Exhibition Week Fri 26 June Monday 29 June Friday 3 July 2pm - 4pm 11am - 4pm; 6pm - 10pm 10am - 8pm Deliveries only Exhibition Preview. Exhibition open to the public. Daytime: schools groups. Sat 27 June and Sun 28 June Evening: Twilight Science. Saturday 4 July 10am - 6pm 10am - 6pm Exhibition set up Tuesday 30 June Exhibition open to the public. 10am - 9pm Exhibition open to the public. Sunday 5 July Exhibition break down details 10am - 6pm Wednesday 1 July and Exhibition open to the public. Sun 5 July Thursday 2 July 6pm - 8pm 10am - 5pm; 7pm - 10pm Exhibition break down Daytime: Exhibition open to the public. Evening: The Soirees. Mon 6 July 8am - 12pm Exhibition break down and collection

  30. Audiences, marketing and communications Rebecca Jones

  31. Who visits the Summer Science Exhibition? • Members of the public 10,447 in 2014 • Secondary school students and teachers 2,540 in 2014 • The media • Royal Society Fellows and VIPs

  32. Promotion • London underground • Print adverts Time Out, New Scientist, Guardian Guide, BBC Focus Magazine • Social media • Online listings • Email campaigns • Royal Society newsletters

  33. Exhibit title and chartermark Pick a strong title. Keep it short and punchy! Good titles from 2014 • Catch a comet • The gold rush • Creative cameras: photography in a new light • Ionic liquids: a solution for pollution • Butterfly evolution: from jungles to genomes

  35. Timelines and planning Marie-Claude Dupuis

  36. Timelines -

  37. Budgets Example costs from a 2014 exhibitor: £3,500 Exhibit stand £2,000 Interactives and displays £1,000 Graphic design £3,000 Computer game £2,500 Touch screens £2,700 Production of three films £1,000 Leaflets and stickers Cost (£) £500 Polo shirts £3,000 Accommodation £2,000 Travel expenses £1,000 Transport/Couriers and sundries £22,200 TOTAL

  39. Planning your stand: the stand builders perspective Ken Boyd, Fifex

  40. Been there done that Ozama Ismail and Holly Harley Claire Pearson Dr Jonathan Leach

  41. Lunch 12.25 – 1.35pm Marble Hall

  42. Tour Marie-Claude Dupuis and Rebecca Jones

  43. Working with your institution Dane Comerford

  44. Website Ruth Ford and Emma Tennant

  46. Exhibit Video

  47. facebook.com/theroyalsociety @royalsociety #summerscience15

  48. Press Marie-Claude Dupuis

  49. Promoting your exhibit Working with the Royal Society Press Office

  50. National Press

  51. National Television

  52. National Radio

  53. Online Multimedia

  54. And... • Regional newspapers, television and radio • Trade and specialist media • International media

  55. What the Press Office can offer We are here to help you promote your exhibit to the media • Media promotion of exhibit will drive public to attend • Support exhibitor press offices in writing/issuing press releases • Excellent links with national journalists to ‘ sell-in ’ your exhibit • Press officers to handle media for the duration of the exhibition • Rooms for interviews

  56. How we achieve the coverage • Issue press releases/briefings to national media: • release will be sent in February to listings about Exhibition • press notice about a week in advance to encourage interest • three press releases to coincide with the opening of the Exhibition • target particular stories at specific programmes/publications e.g. The One Show • Work with university/institution press offices: • to promote their exhibits to local / national media – also to coincide with the opening • template press release available • need to sign-off press releases with Royal Society

  57. How we achieve the coverage • Press preview • Journalists are invited to view the Summer Science Exhibition before it opens the public • Preview takes place on Monday morning • Popular with TV and radio • Media strategy • Work closely with institution press offices to promote individual exhibits through local contacts • Summer Science Exhibition as a major London event • Will share full media strategy with exhibitors in February

  58. How can you help us? • Keep your own press office informed • Royal Society Press Office may contact you: • For further info on what your exhibit is going to look like • Interactive aspects that might be of interest to media • Sounds or visuals • Let us know if you are doing any media work • Last year two thirds of exhibitors issued their own releases and we are hoping to do the same again this year • Much of the coverage comes from regional papers, TV and Radio • Contact: Nicola Kane - 020 7451 2508 - nicola.kane@royalsociety.org

  60. Logistics Rebecca Jones

  61. Forms Form C, Risk Assessment, Exhibit plan Friday 8 May Form A Friday 6 February 1.Form C 1. Final exhibit title • Poster boards 2. Contact details • Tables • Lead Coordinator • Electrical outlets • Press Officer • Cable Wifi access 3. Funding • Hands on activities for website 2.Signed Risk Assessment -------------------------------------------------------------------------------- 3.Exhibit plan • Plan should be clearly labelled and include a front, top Form B Friday 6 March and side view of your exhibit stand with approximate dimensions where appropriate . 1. Exhibit title 2. Website content -------------------------------------------------------------------------------- • Descriptive text • Website URLs Form D Friday 5 June • Images • Social media accounts 1.Title of exhibit • Exhibit video confirmation 2.Full list of exhibitors (to create exhibitor passes) 3.Exhibit space 3.Delivery companies 4.Communication training course participants 4.Arrival time 5.VIP Soiree invitations 5.Exhibitor show and tell 6.Catering costs 6.Child-zone activity 7.Alternative contact 7.Soiree attendees - exhibitor names 8.Out of hours contact number Please remember to send in your images separately by email to exhibition@royalsociety.org

  63. Set up and break down

  64. Top tips for set up Important Dimensions • Give final timings for delivery of exhibit material in Form D Front Entrance Door: 2.4m x 1.2m • Be patient, you and your vehicle may have to wait Lift to first floor Door: 0.9m x 2.0m until there is space on the forecourt to unload Lift: 1.6m deep, 1.2m wide Weight: 800kg • Bring plenty of people, many hands make light work • Bring your own equipment, trolleys, ladders, where possible. The Royal Society has limited supplies • Make sure your exhibit can fit through the door • Take away an boxes or materials you can ’ t store Parking • The Royal Society will have 5 parking bays available on Saturday and Sunday during set up of the Exhibition • There is EXTEREMELY LIMITED parking near the Royal Society during Exhibition week

  66. Afternoon tea 3.20 – 3.35pm Marble Hall

  67. Communication tips and stand design Karen Davies

  68. • Planning • Design • Training • Marketing/Press • Logistics • Coordination • Queries • Helping you get the most out of exhibiting What we provide: • Communication training course • Tables, poster boards and extension leads Help: royalsociety.org/exhibitors • £400 for catering costs • Exhibitor green room New for this year - 2014 Mentors (under “ Help ” ) • Name passes Contact the Exhibition team anytime! exhibition@royalsociety.org (020) 7451 2513

  69. Q&A Marie-Claude Dupuis and Rebecca Jones

  70. Drinks Reception 4.45 – 5.30pm Marble Hall

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