Veteran ESSA Director - Tips & Tools- Tami Knight ESC Region - PowerPoint PPT Presentation

Veteran ESSA Director - Tips & Tools- Tami Knight ESC Region 15: San Angelo, TX 1

Basic Structure of ESSA (Every Student Succeeds Act) Title I-A: Title III-A: Improving Basic Programs Language Instruction for English Learners Fund: 211 Fund: 263 Title I-C Migrant: Title IV-A: Education of Migratory Children Student Support & Academic Enrichment (SSAE) Fund: 212 Fund: 289 Title II: Title V-B Preparing, Training & Recruiting Teachers, Rural Education Initiative Subpart 1: Small Rural School Achievement (SRSA) Principals, Leaders Subpart 2: Rural & Low Income School (RLIS) Fund: 255 Fund: 270 Title I-C Perkins State Compensatory Ed *not part of ESSA* Carl D. Perkins Career & Technical Education Fund: 199 Fund: 244 2

eGrants Terms 3

Application Cycle & Internal Controls 4

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When to Amend Review this document to determine if you must amend the application when your plans change. AMEND BEFORE YOU SPEND! Note: Document was updated July 2018! 7

Annual Federal Risk Level Assessment ★ Purpose : TEA assesses likelihood of LEA compliance: Low, Medium or High levels ★ Impact : ○ Differentiated Grant Negotiation - higher the risk level, the more stringent the negotiation process for NOGA ○ Subrecipient Monitoring - higher the risk level, more likely LEA will be selected for monitoring ★ What’s My Level?? : ○ GFFC Reports & Data Collections → Risk Assessment Level → 2018-2019 8

Grants Spending - Regular Draws! ★ “Draw downs” must be done regularly. Best practice = Monthly; Minimally = Quarterly Business Manager ★ No draw by January → Risk Level impacted (Title I-A, Perkins, IDEA-B) ★ The amount spent is PUBLIC information! 9

Federally Funded Employee Records ★ Time & Effort ○ Semi-Annual Certification (for 100% cost objective) ○ Monthly Personnel Activity Report (for multi-cost objective) ○ Substitute System of Time & Effort (for multi-cost objective WITH a set schedule; Supt. must apply annually!) ○ Ed-Flex Programs - see next slide ★ Job Descriptions - signed annually ★ Stipend Agreements 10

Para Credentials 11

Federally Funded Employee Records See Time & Effort Webinar for more details! 12

Commissioner’s Strategic Priorities (Texas Only) 1 2 3 4 13

Strategic Priority Guide https://tea.texas.gov/Finance_and_Grants/Grants/Student_Achievement_SMART_Goals_for_Federal_Grant_Funds/ 14

Internal Controls *Be sure to verify that all expenditures are identified in CNA and CIP. Be prepared to justify. *Form not required, but beneficial for documentation. Maintain locally. 15

Internal Controls 16

Checklist for 2018-19 Launch *Hopefully these are already completed* eGrants Activities Application/Compliance: ❏ Submit 2018-19 ESSA Consolidated Application ❏ Submit 2017-18 School Improvement or RLIS Compliance Report Review approved ESSA Application & crosscheck local documents ❏ Payroll - does your budget reflect correct payroll % for each fund source? ❏ Budget - does your local budget match the application? ❏ Do all relevant staff understand the specific grant activities & performance measures that were approved in application? ❏ CNA - are all expenditures aligned with a need in your CNA? ❏ DIP/CIP - do your improvement plans have all expenditures listed as activities? ❏ Apply for Substitute System of Time & Effort 17

Checklist for 2018-19 Launch *Hopefully these are already completed* Parent Engagement ❏ Parent Engagement Policy update - must have one for LEA, one for each Title I campus ❏ Schedule Annual Title I meeting (each Title I campus) ❏ Plan and implement training for staff (w/assistance from parents) on value & utility of contribution of parents Three Month Fiscal Calendar ❏ Bookmark TEA’s fiscal calendar and revisit frequently for updates 18

“Front Burner” Fall ESSA Tasks ❏ Review Upcoming ESSA-Related Deadlines checklist ❏ Provide compliance checklists & calendars to relevant staff (see handouts) ❏ Title I District & Campus Checklist (2 checklists) ❏ Title I Principal Calendar *Checklists were developed ❏ Title II Compliance Checklist based upon 2017-18 ❏ Title IV Compliance Checklist Compliance Report questions* ❏ Parent & Family Engagement Calendar 19

“Front Burner” Fall ESSA Tasks ❏ School Improvement Grants - (if eligible) ❏ Complete 2017-18 Compliance Report: Priority/Focus - due Oct. 30 ❏ Complete 2018-19 Application: Comprehensive Support - due Nov. 8 ❏ Complete SC3001 (re-released ~ Oct 31) ❏ Equity Plan (due Nov. 1 in iSAM) ❏ PR1500 (due Nov. 30 in eGrants) ❏ Be mindful of Fiscal Obligations (more later) : ❏ Supplement, Not Supplant ❏ Comparability ❏ ESSA Maintenance of Effort 20

Upcoming ESSA-Related Deadlines 21

Monthly Grant Calendar *Not a comprehensive list & dates are our best guesses as of this summer. Dates may be more concrete at this time. This is a only starting place* 22

Fiscal Obligations 23

Title I-A has three Fiscal Obligations 24

Supplement, Not Supplant Title I-A ONLY (?) *Also Title I-C and School Improvement? Attend TEA’s SNS session for more info. Sec. 1118(b)(1) An LEA shall use Federal funds received under this part only to supplement the funds that would, in the absence of such Federal funds, be made available from State and local sources for the education of students participating in programs assisted under this part, and not to supplant such funds. 25

Supplement, Not Supplant Sec. 1118(b)(3) - Special Rule No LEA shall be required to: ★ Identify that an individual cost or service supported is supplemental or ★ Provide services through a particular instructional method or setting to demonstrate compliance Click here for TEA’s Revised Supplement, Not Supplant Handbook 26

S/NS Methodology *Also Title I-C and School Improvement? Attend TEA’s SNS session for more info. All Other ESSA Programs Title I, Part A *identified thru CNA and included in DIP/CIP LEAs must demonstrate methodology used to allocate State/Local funds is equitable. 27

Resources 28

On-Demand Webinars ~ 5 m i n u t e s ~17 minutes ~23 minutes https://www.region10.org/programs/title-i-capacity-building-initiative/compliance/fiscal-compliance/ 29

Recap of Handouts Checklists: Calendars: ★ Title I District Compliance Checklist ★ Title I Principal ★ Title I Campus Compliance Checklist Calendar ★ Title II Compliance Checklist ★ Parent & Family ★ Title IV Compliance Checklist Engagement Calendar ★ Upcoming ESSA-Related Deadlines ★ ESC15 Grants & Fiscal Calendar Other : ★ TEA’s 3-Month Calendar ★ ESSA Grant Cycle/Timeline (not a handout - bookmark the ★ ESSA Summary Sheet (Excel) URL & revisit often) 30

Contact the ESSA staff at your local ESC for assistance. https://tea.texas.gov/regional_services/esc/ 31