Unified Judicial System FY2018 Budget Hearing January 23, 2017 - PowerPoint PPT Presentation

Unified Judicial System FY2018 Budget Hearing January 23, 2017 David Gilbertson - Chief Justice of the Supreme Court Greg Sattizahn - State Court Administrator Aaron Olson - Director of Budget & Finance January 23, 2017 UJS FY18 Budget Hearing 1

UJS Organizational Chart January 23, 2017 UJS FY18 Budget Hearing 2

UJS Judicial Circuits January 23, 2017 UJS FY18 Budget Hearing 3

Who Pays for What…  Counties pay for:  State pays for:  Courthouse facilities  Judge/employee salaries and benefits  Court transcripts  Training & education  Indigent defense costs  Operating expenses  Jury expenses  Travel  Interpreters- criminal cases  Contractual services  Witness fees  Supplies & materials  Law library costs (supported by fees)  Capital assets  Automation/Technology January 23, 2017 UJS FY18 Budget Hearing 4

FY18 Funding Level - $55,015,672 Personal Services vs. Operating Expenses Funding Sources Operating Other Expenses 17.4% 21.7% Federal 1.5% Personal General Services 81.1% 78.3% January 23, 2017 UJS FY18 Budget Hearing 5

FY16 UJS Selected Disbursements Restitution, $3,142,762 Remitted to County, $15,327,723 Remitted to State, $12,713,454 Remitted to City, $474,953 January 23, 2017 UJS FY18 Budget Hearing 6

The Judicial Branch Budget Includes… SUPREME JUDICIAL STATE TRAINING COURT QUAL COURT COMM ADMIN OFFICE Budget Brief p. 7 Budget Brief p. 9 Budget Brief p. 10 Budget Brief p. 12 CIRCUIT CLERKS OF COURT COURT COURT SERVICES includes Drug/DUI Court Budget Brief p. 16 Budget Brief p. 18 Budget Brief p. 14 COMMUNITY INFO & BASED TECH SERVICES Budget Brief p. 23 Budget Brief p. 21 January 23, 2017 UJS FY18 Budget Hearing 7

FY18 Budget Breakdown by Program State Bar Supreme Court Jud Qual Comm IT 1.0% 5.3% 0.1% 9.6% SCAO Comm Based Srvcs 4.4% 1.8% Training 0.9% Court Services Circuit Court 26.6% 29.2% Clerks of Court 20.9% January 23, 2017 UJS FY18 Budget Hearing 8

Budget Brief p. 3 FY18 Budget Request FY2017 Total Budget $54,358,257 FTE’s 579.4 Requested Change without Salary Policy $657,415 FTE’s 2.0 FY2018 Total Budget $55,015,672 FTE’s 581.4 Total Increase without Salary Policy 1.2% General Fund increase $631,872 1.4% Federal Funds decrease $25,543 3.2% Other Funds increase $0 0.0% January 23, 2017 UJS FY18 Budget Hearing 9

FY18 Budget Request/Major Items Budget Brief p. 3  2.0 New FTE’s  1.0 JQC/SCAO Secretary Budget Brief p. 11  1.0 Mental Health Court CSO Budget Brief p. 19  Drug/DUI Courts Operating Expenses Budget Brief p. 19-20  Implementing Mental Health Task Force Recommendations Budget Brief p. 19  Residential Alternative Care Program Budget Brief p. 22  Collections Postage Budget Brief p. 11 January 23, 2017 UJS FY18 Budget Hearing 10

JQC/SCAO Secretary Budget Brief p. 11 Judicial Qualifications Commission (JQC) is separate constitutional  entity that investigates complaints against judges and nominates judges for appointment to the Governor. Supreme Court Exercises No Supervisory Control  7 Member Commission  No Staff  Position would primarily provide administrative support for JQC but  also State Court Administrator’s Office. January 23, 2017 UJS FY18 Budget Hearing 11

Drug/DUI Courts January 23, 2017 UJS FY18 Budget Hearing 12

Drug/DUI Court Capacity 614 Capacity Clients Served 445 350 305 295 240 195 185 120 117 2013 2014 2015 2016 2017 Fiscal Year FY 17 Projection January 23, 2017 UJS FY18 Budget Hearing 13

Drug/DUI Court Outcomes 170 FY12 ‐ FY16 160 Clients Accepted Retention Rate: 76%  Clients Terminated Graduation Rate: 58%  National Average: 56%  Clients Completed 100 Recidivism Rate:  16.05% 78 1014 Children Affected  67 54 Retention Rate= (Total Number of Graduates+ Total  49 49 Number Currently Enrolled) ÷ Total Number of Admission Graduation Rate= Total Number of Graduates ÷ 32  31 31 29 (Total Number of Graduates + Total Number of 25 Terminations) 22 20 18 16 16 14 Recidivism Rate= Drug/DUI Court Graduates that  are convicted of a new felony within 3 years after 6 6 6 graduation. 4 4 3 2 0 2008 2009 2010 2011 2012 2013 2014 2015 2016 Fiscal Year January 23, 2017 UJS FY18 Budget Hearing 14

Drug/DUI Court Operating Expenses Budget Brief p. 19-20 Treatment Increase- $133,553 Consultant- $51,974   Provide Inpatient Low Legal Consultant- $10,374   Intensity Residential Medical Consultant- $41,600  Treatment Dollars  $100,000 statewide 1.0 % Provider rate increase  Rightsizing treatment  $13,015  budgets to $2700 per client for CBISA  $33,553 statewide Supplies- $67,224  Medical Supplies- $55,374  Educational Supplies- $11,850  January 23, 2017 UJS FY18 Budget Hearing 15

Mental Health Task Force Budget Brief p. 19 Ongoing Expenses One ‐ Time Expenses Mental Health Court in One-Time Expenses from   Pennington County Court Automation Fund- $655,343 (FY17) Applying Drug Court Model to  Oversight Council Technical Assistance Individuals with Serious Mental  Provider- $220,000 (UJS) Illness in the Criminal Justice Law Enforcement and Community  System. Training- $215,343 (AG) Community Grants for Crisis Response-  $100,000 (DSS) 1.0 CSO to Supervise Clients Online Training Modules- $120,000   (DSS & AG) $64,919  Operating Expenses  $43,244  January 23, 2017 UJS FY18 Budget Hearing 16

Residential Alternative Care Program Budget Brief p. 22 FY16 and FY17 UJS provided Special  Appropriation to Fund “Residential Alternative Care Program for Indigent Adults to Reduce Risk of Recidivism.” SDCL 16-2-60-62 Request builds into the UJS base  FY 16 Report from “Teen Challenge of the Dakotas:” budget in amount of $200,000 • 38 participants in FY 16 FY16 Grantee has Submitted Report  • 10% recidivism after 90 days in program before exit to the Legislature as Required • 6% recidivism after graduation $30 per day to reimburse for room and  board for South Dakota residents January 23, 2017 UJS FY18 Budget Hearing 17

Collections Postage Budget Brief p. 11 Requesting $33,800 to Support UJS Collections Process  15 Day Reminder Letter  45 Day Warning Letter  After 60 Days Referred to Obligation Recovery Center  Average 7400 Letters Sent Every Month  Amounts Paid Following Letter (as of January 1 st ):  15 Day Letter: $697,084  45 Day Letter: $336,662  January 23, 2017 UJS FY18 Budget Hearing 18

Court Automation Fund (CAF) Revenues Expenses  Search Fees  Information & Technology  Circuit Court Surcharge  FTE’s, Consulting, Hardware, Software, Maintenance, BIT  Judgment Searches Charges, Development, Support  Interest Earned  Support Services  Information Requests  Contract Judges, Committee  Nonresident Attorney Fees Meetings, Microfilm, Bank and  Victims Comp 3% Admin Fee Credit Card Fees, Clerk Audits  Supreme Court Surcharge  Capital Assets  Fax Filing Fees  Miscellaneous  CD Transcripts  Telecommunications, Equip Maintenance, Westlaw , PEPL  Miscellaneous Insurance January 23, 2017 UJS FY18 Budget Hearing 19

Court Automation Fund Revenue by Type 9,000,000 8,000,000 7,000,000 6,000,000 5,000,000 Other Revenue Search Fee 4,000,000 Court Automation 3,000,000 2,000,000 1,000,000 - FY15 Actual FY16 Actual FY17 Projected FY18 Projected Note: Beginning July 1, 2015, $5 of the $20 search fee is transferred to the Attorney General’s Law Enforcement Officer Training Fund. 20

Condition Statement Detail on Next Page January 23, 2017 UJS FY18 Budget Hearing 21

2017 Proposed Adjustments  $695,972 Rural Attorney and Law Library (SB 178 from 2015 Session)   $181,192 Transfer to AG for Elder Abuse Positions  $250,000 Security Grants to Counties SB 32  $1,030,000 Odyssey Redaction  $655,343 Mental Health Courts January 23, 2017 UJS FY18 Budget Hearing 22

Conclusion Q&A January 23, 2017 UJS FY18 Budget Hearing 23