Uni Univer ersi sity Co Commi mmittee on on Colla llaborativ tive Gov Governance rnance Report to the University Community, Feb. 1, 2017 Mr. David Short, Board of Directors Dr. Barbara D’Ambrosia, Faculty Representative Dr. Jeanne Colleran, Provost
To Today’s Con Conver ersa sati tion on 1. Summary of UCCG Purpose and Progress Dave Short 2. Rationale for Improving University Committee Structures Jeanne Colleran 3. Alignment and Process Barbara D’Ambrosia
Lis Listenin ening and and Re Reporting to to the the JC JCU community unity, Pre President, BOD BOD, and and ma making ng a commi commitme ment nt to to continue inue fo for 5 ye years. Most people do not listen with the intent to understand; UCCG Desired Outcome for the University: they listen with the intent to Enact the changes in decision making reply. processes to transform the institutional Stephen R. Covey culture to one of trust, respect, and collaboration.
Presen esent Uni Univer ersi sity Co Commi mmittee Structur Structure
Im Improvin ing Go Governance: rnance: Cl Clarity arity ar around ound Reco comme mmendat ation and and Decision Decision ‐ Mak Making ng Pr Processes • Establish 5 University Committees to make recommendations on: • Strategic planning • Student learning These four committees will • Academic policies and programs serve as implementation • Budget and resource allocation stewards of the Strategic Plan. • Administrative policies and programs • Membership is cross ‐ divisional and includes representatives from Faculty and Staff Councils and Student Union. • Faculty and Staff Councils, Faculty Handbook Committee, and Student Union will be consulted on relevant recommendations before those are sent to the President. • A communication plan that includes posting of minutes will be developed for each of the University committees.
Im Improvin ing Go Governance: rnance: Cl Clarity arity ar around ound Reco comme mmendat ation and and Decision Decision ‐ Mak Making ng Pr Processes Align all university subcommittees • to one of the 5 University Committees OR • to one of the six university divisions Eliminate redundancies.
Sug Sugges ested Univ Univer ersity sity Commi mmitte ttee Structur Structure Board of Directors University Committee on Collaborative President Governance (expanded) Senior Leadership Team University Strategic Planning Group Committee on Committee for Committee on Committee on the Administrative Resource Academic Policies Student Learning Policies and Allocation and and Programs Experience Programs Prioritization Aligned Aligned Aligned Aligned Committees Committees Committees Committees
Charge and areas of influence Proposed membership To promote an integrated approach to the student Provost, VP Student Affairs, Dean of Students, experience with attention to classroom and Student Learning Assistant Provost Diversity and Inclusion, VP Mission experiential learning, student development and Experience and Identity, Library Director, Academic Deans and support, and university mission. Advising, experiential Associate Deans, CSSA, Career Services, (Provost’s Council) education, career services, internships, “thriving,” Faculty/Staff/Student representatives retention, diversity and inclusivity, mission To review and recommend academic policies; promote USPG Academic Policies development of new curricular programs; promote Provost, AAVP, Core Director, Academic Deans, Library and Programs faculty development; ensure assessment of student Director, Assessment Director, Financial Aid, Advising, To develop, learning for the improvement of programs and Registrar, Faculty/Staff/Student representatives (NEW) monitor, and assess pedagogy; academic scheduling and calendar 5 ‐ year cycles of strategic planning CFO, Provost, AVP Enrollment, Graduate Studies Resource Allocation To review and suggest prioritization for the operating associate deans, Facilities, VP Advancement, with budget and Prioritization budget, university space, property acquisition, capital Associate Provost Institutional Effectiveness , VP alignment and improvements, and technology needs. Enrollment, Summer Programs, ITS, (Budget) assessment data. Faculty/Staff/Student representatives To promote institutional efficacy by gathering and Administrative providing institutional data and external Institutional Effectiveness; ITS, Institutional Research; Policies and benchmarking, ensuring compliance, overseeing Title IX; Legal Counsel; Human Resources; administrative program review, data governance, Faculty/Staff/Student representatives Programs (NEW) technology needs and promoting best practices.
Student Learning Experience Charge: A cross ‐ divisional committee to discuss issues that affect the student experience and recommend action to the Provost. As a cross ‐ divisional council of administrative leaders and faculty, staff, and student representatives, it enacts a collaborative and integrative approach to policies, programs, or sponsored events. It examines issues of orientation and advising, experiential education, career services, internships, retention, diversity and inclusivity, service and justice, student Strategic engagement, mission and identity. SLE members are responsible for informing and reporting back to the constituencies Plan they represent. Goals Reports to: Provost and Academic Vice President 1.4 Suggested Members: Provost, VP Student Affairs, Dean of Students, Assistant Provost Diversity and Inclusion, VP Mission 1.5 and Identity, Library Director, Academic Deans and Associate Deans, CSSA, Career Services, Faculty/Staff/Student Council 2.1 representatives 2.2 Subcommittees: Diversity, Equity, and Inclusion; Care Team; Health Advisory Committee; Athletics; Mission Advisory 2.3 Committee; Campus Violence and Prevention; Threat Assessment Committee 2.4 3.5 3.6 Key Performance Indicators : To be determined Meetings : Every two weeks; Administrative Support, Website, Communication Plan to be determined
Academic Policies and Programs (NEW) Charge: A cross ‐ divisional committee to review, develop, and recommend academic policies around such areas as transfer credits, student withdrawal policies, and others that are listed in the University Bulletin. It also discusses articulation agreements, transcript notations, direct admit. It ensures academic integrity. It reviews the Core. It recommends development or closure of concentrations, programs, and departments. It reviews Honors, Arrupe, and Leadership Programs. It consults closely with the Faculty Council and the Faculty Handbook Committee. Strategic Plan Reports to: Provost and Academic Vice President Committee will determine. Must have collaborative relationship with CAP Goals Suggested Members: Provost, Academic Deans, Library Director, Registrar, Core Director, Assistant Provost for Advising, 1.1 AAVP, Financial Aid Director, Registrar, Assessment Director, Faculty/Staff/Student Council representatives 1.2 1.3. Subcommittees , University Core Committee; Library Committee; Global Education; Center for Teaching and Learning; 3.5 Honors, Arrupe, and Leadership Programs; Graduate Studies 3.6 Key Performance Indicators: To be determined Meetings: Twice each month; Administrative Support, Website, Communication Plan to be determined
Resource Allocation and Prioritization (Budget) Charge: A cross ‐ divisional body that reviews and suggests prioritization for the operating budget, university space, property acquisition, capital improvements, and technology needs. It examines revenue sources. Reports to: CFO and Provost Strategic Suggested Members: CFO, Provost, AVP Enrollment, Graduate Studies associate deans, Facilities Director, VP Advancement, Plan Associate Provost Institutional Effectiveness , VP Enrollment, Summer Programs, ITS Director, Faculty/Staff/Student Council Goals representatives 3.2 3.3 Subcommittees: External Properties, Enrollment Status, Space Committee, Retirements 3.4 3.5 Key Performance Indicators: To be determined Meetings : To be determined; Administrative Support, Website, Communication Plan to be determined
Administrative Policies and Programs (IE) Charge: A cross ‐ divisional committee to discuss and make recommendations about administrative functions including the results of administrative program reviews, human resource policy development, data governance, Title IX, legal issues, survey policies, and professional development for staff. Reports to: Associate Provost for Institutional Effectiveness Suggested Members: Associate Provost for Institutional Effectiveness, VP Human Resources, Title IX Director, VP Strategic Administration, Legal, IT representative, Faculty/Staff/Student Council representatives Plan Goals 3.1 Sub ‐ Committees: IT Steering Committee; Web management; Administrative Professionals Forum; HR Policy review; IT 3.3 Security taskforce; Sustainability Committee; Title IX 3.4 Key Performance Indicators: To be determined Meetings : To be determined; Administrative Support, Website, Communication Plan to be determined
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