Trial Court Facility Modification Advisory Committee Meeting May 22, 2015 1
Call to Order and Roll Call • Chair Call to Order and Opening Comments • Roll Call • Trial Court Facility Modification Advisory Committee Chair • Trial Court Facility Modification Advisory Committee Members • Real Estate and Facility Management • Capitol Program Staff • Guests 2
Consent Calendar • Minutes from meeting on April 13, 2015 3
Action I tem 1 List A – Emergency Facility Modification Funding (Priority 1) • There were 27 new Priority 1 FMs this period • Total estimated FM Program budget share is $483,169 • P1 expenditures are tracking in alignment with adjusted budget. 4
Action I tem 2 List B – Facility Modifications Less than $50K (Priority 2) • There were 99 new FMs Less than $50K this period • Total estimated FM Program budget share is $865,006 • Maintaining current rules that restricts funding to $50K for Priority 2 FMs only • Funding is tracking at a potential of $100k below projected budget 5
Action I tem 3 List C – Cost I ncreases Over $50k There were four cost increases in excess of $50,000, totaling $639,232, with a total cost increase of $253,093 to the FM Program Budget. 6
Action I tem 3 List C – Cost I ncreases Over $50k County Building Building FM ID Original Current Cost Amount of ID Funded Cost Estimate Increase Kern Bakersfield 15-B1 FM-0049742 $207,510 $308,307 $100,797 Justice Bldg Reason for Increase : The cost increase accounts for unforeseen labor and materials expenses. This is a county-managed project. Notes: The funded cost represents only the Judicial Council’s share of the county-managed project, thus the FM Program Budget share is 100%, with a cost increase to FM Program Budget of $100,797. 7
Action I tem 3 List C – Cost I ncreases Over $50k County Building Building FM ID Original Current Cost Amount of ID Funded Cost Estimate Increase Los Van Nuys 19-AX1 FM- $128,842 $194,420 $65,578 Angeles Courthouse 0051806 East Reason for Increase: The cost increase includes abatement and disposal of hazardous fireproofing and lead at the beam where the new curtain walls were installed; air clearance monitoring; installation of new concrete and vinyl signage; and inspections. Notes: FM Program Budget share is 89.74%, therefore cost increase to FM Program Budget is $58,850. 8
Action I tem 3 List C – Cost I ncreases Over $50k County Building Building FM ID Original Current Cost Amount of ID Funded Cost Estimate Increase Los Metropolitan 19-T1 FM- $13,657 $70,736 $57,079 Angeles Courthouse 0054655 Reason for Increase: The cost increase accounts for plumbing repair, remediation, restoration, and ACM management not included in the initial Priority 1 estimation. Notes: FM Program Budget share is 100% as this is court-exclusive space, therefore cost increase to FM Program Budget is $57,079. 9
Action I tem 3 List C – Cost I ncreases Over $50k County Building Building FM ID Original Current Cost Amount of ID Funded Cost Estimate Increase Los Edmund D. 19-Q1 FM- $13,809 $65,769 $51,960 Angeles Edelman 0054657 Children’s Court Reason for Increase: After initial information gathering, it was discovered that the 150 HP supply fan motor and VFD to the building's main air handler would need to be replaced. Notes: FM Program Budget share is 69.99, therefore cost increase to FM Program Budget is $36,367. 10
Action I tem 3 Summary of List C – Cost I ncreases Over $50k FM County Building Total Cost Number I ncrease to FM Program Budget FM-0049742 Kern Bakersfield Justice Bldg. $100,797 FM-0051806 Los Angeles Van Nuys Courthouse East $58,850 FM-0054655 Los Angeles Metropolitan Courthouse $57,079 Edmund D. Edelman FM-0054657 Los Angeles Children’s Court $36,367 Total $253,093 11
Action I tem 4 List D – Facility Modifications Over $50k Items 1-12 are recommended for funding Total estimated amount of FM Program budget share is $2,077,589 12
FMs Completed & Canceled ESTIMATED COST ACTUAL COST OF FM OF FM % of PROGRAM PROGRAM ESTIMATED STATUS QUANTITY BUDGET SHARE BUDGET SHARE COST Completed 184 $7,177,596 $7,126,490 99.29% Funded FMs Canceled 8 $3,354 N/A N/A Non-Funded FMs Canceled 14 N/A N/A N/A 13
FY 14-15 Savings FMs Completed & Canceled COST ADJUSTMENT TO STATUS QUANTITY FM PROGRAM BUDGET Completed 184 $128,735 Canceled 22 $32,193 $160,928 TOTAL COST ADJUSTMENT Savings will be accumulated and credited annually 14
Proposed Open Meeting Funding Description Amount List C - Cost Increases Over $50k $ 253,093 List D - FMs Over $50k Eligible for Funding $ 2,077,589 Total Proposed Funding $ 2,330,682 15
FY 14-15 FM Budget Reconciliation FY 14-15 ($1,000s) Budget Reconciled Funds Description Amount Expenditure Available Statewide Facility Modifications Planning Allocation $5,000 $4,353 $647 Priority 1 Facility Modifications Allocation $11,500 $11,500 $0 Facility Modifications Less than $50k Allocation $8,000 $7,900 $100 Planned Facility Modifications Allocation $0 $0 $0 Priority 2-6 Facility Modifications Allocation $40,500 $38,888 $1,612 Totals: $65,000 $62,641 $2,359 16
Action I tem 5 Project Funding Consideration – Santa Barbara Superior Court • FM-0054053 Construct three attorney/client rooms • Project originally presented on 1/16/15 • Committee recommended closing Juvenile Court to offset costs • Court concurs 17
Santa Barbara Jury Assembly Building Attorney Rooms • Project Merits • Savings on maintenance, utility, and court ops • Improves access to justice by relocating juvenile operations to a more central location • Provide classroom and training space for juvenile education, counseling, and court staff • Current Status • Prioritized as Priority 2 • Project ROM is $75,654 18
Action I tem 6 Project Funding Consideration – Larson Justice Center • FM-0053022 – Create 80 parking stalls out of perimeter landscape – Potential Project ROM $470,000
Action I tem 6 Project Funding Consideration – Larson Justice Center • Project Merits • Creates parking in a financially depressed area • Eases delays from late court users and jurors • Prevents property damage and potential claims • Current Status • Prioritized as Priority 3 • Project ROM is $470,000, JCC share $379,807 • County verbally confirmed potential funding
Action I tem 7 Energy Conservation Project – Gordon Schaber Courthouse Total Facility Number of Modification Share of Projects Total Cost Estimate Cost Estimate 1 $180,000 $0 Total Rebate: $127,205 • Total Annual Cost Savings (electricity costs): $49,003 • Break Even on Investment: Approximately 13 months • Total Annual Electricity Savings • 376,950 Kilowatt Hours (kWh) Annually •
Action I tem 8 Water Conservation Policy • Aligns JCC with Executive Branch • Capital Projects • Practices during Design and Construction • Enhance Practices Requiring Further Analysis • Existing Facilities • Immediate Best Practices for Consideration • Long Term Goals • Tracking Water Conservation Practice 22
Action I tem 8 Water Conservation Policy • Reviewing Committees: • CFAC on 5-15-15 • FPWG on 5-19-15 • TCPJAC/CEAC Joint Court Facilities Advisory Committee – late May • TCPJAC – June 13 • CEAC – June 11 • Targeted for Council Meeting – June 25-26 23
Action I tem 8 Water Conservation Policy • Comment and Input • Recommendation: Review and approve policy to move forward for adoption by Judicial Council. 24
Action I tem 9 TCFMAC Q3 Report • Comment and Input • Recommendation: Approve for release to E&P based on adjustments from committee input 25
Action I tem 10 FY 2016-2017 Budget Change Proposal • Past Actions • Current Recommendations • Committee Review Requirements 26
Action I tem 10 BCP Past Actions Support Function Funding Additional Percentage Additional Funding of FTE Requested Growth Required Routine $37M $27.6M 71% 4 Maintenance (GF Funded) New Facilities $8.5M Facility Modifications $65M $12M 18% 4 (GF Funded) • All declined FY15-16 BCPs by DOF 27
Action I tem 10 BCPs FY 16-17 • Concepts due to Council – July 2015 • TCBAC ranked New Facilities BCP sixth • Recommendation: • Continue as past practice • Submit concepts to council for all three sectors • Refinement of $$ projected for June 28
Action I tem 10 Potential BCP Submittals Support Function Funding Additional Percentage Additional Funding of FTE Requested Growth Required New Facilities $8.9M Facility Modifications $65M $12M 18% 4 (GF Funded) • Const. Growth – FY16-17 value in FY15-16 BCP • FM - Defer increase for new facilities until 5 years old. 29
Action I tem 10 Potential BCP Submittals Support Function RM Additional Percentage Additional Funding Funding of FTE Requested Growth Required $41M a $27.6M b Option 1 – 71% 4 Mirror FY 15-16 BCP (GF Funded) $41M a $12M a Option 2 – 32% 0 Existing plus projected FY16-17 Shortfall • Option 1 – Benefit of a consistent message • Option 2 – May carry more weight during analysis a) Based on O&M budget projections as of 4-1-2015 30 b) Subject to review and adjustment per BOMA analysis
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