The Queen’s Emergency Support Program (ESP) and the Off-Campus Activity Safety Policy (OCASP) Safety Planning Record Process Cathy Lemmon International Program Advisor QUIC 1/11/2016 1
Dominic attempted to capture the political situation in Ghana. SMART CHOICES? Other choices… In April 2007, two Swedes were sentenced to three years in prison for photographing military facilities in Iran. 1/11/2016 2
Countries where it is illegal to participate in demonstrations or political protests (This includes taking photographs of military installations, government or official buildings and individuals) - Bolivia - El Salvador - Panama - Burma - Paraguay - Ghana - Burkina Faso - Greece - Romania - Cambodia - -Iran - Tunisia - Cameroon - Israel - China - Uganda - Costa Rica - Laos - Venezuela - Cuba - Mali - Ecuador - Mexico - Egypt - Morocco 1/11/2016 3
Alexei thought he would receive special privileges as a Canadian when he went back to his other home. He didn’t. SMART CHOICES? Keep in mind… Dual citizenship - is it legal? Those with dual citizenship may have outstanding military service and other obligations. Canadian citizenship may not be recognized. 1/11/2016 4
Countries where dual citizenship is not recognized (may or may not include mandatory military service): China Egypt Laos Greece Malaysia India Poland Indonesia Romania Switzerland Israel Singapore Taiwan South Korea Uganda Vietnam Zambia Zimbabwe 1/11/2016 5
I am travelling abroad. I step off the plane and I am immediately detained by the authorities. Why? Where? 1/11/2016 8
Civilians in Camouflage Clothing SMART CHOICES? Keep in mind… It is an offence for civilians to import, dress in or to carry items made of camouflage material in Barbados, Antigua and Barbuda, D ominica, Jamaica….. 1/11/2016 9
Isabella hadn’t anticipated feeling this much stress or this isolated during her time in Mexico. SMART CHOICES? Keep in mind… There may be various type of support available to students to help them cope with living in a new culture, being homesick or the demands of being in a different academic environment. 1/11/2016 10
Countries where culture shock may occur: - ALL OF THEM!! And although we encourage students to research/learn about their host country and the challenges of studying abroad many still fall into some of the traps that we have discussed here. 1/11/2016 11
HISTORY OF STUDY ABROAD AT QUEEN’S • 1992 Queen’s had about 100 students abroad • 1997 Emergency Protocol Developed/Ratified & Emergency Support Program established • 1998 Fatal accident involving a faculty member and graduate students – The Yukon Workplace Safety Board WSIB investigated and determined the group didn’t have the proper pre-departure training for this activity. – Queen’s was told to ensure all off -campus activities were evaluated for risk level and participants had the appropriative pre-departure orientation/training prior to departure. – If this was not done there would be serious legal repercussions and all Queen’s study abroad programs would be in jeopardy . • 1998 Risk and Responsibility Office established • 2004 Queen’s Off-Campus Activity Safety Policy (OCASP) approved • 2013-14 Queen’s had over 2700 students abroad 1/11/2016 12 12
OCASP & the Emergency Support Program work together to: • Raise Awareness of safety issues for those involved with international education activities. • Manage risks inherent in international education activities and to deal effectively with emergencies. • Meet moral and legal obligations re health and safety of participants in international education activities. 1/11/2016 13
The OCASP Policy states… • All undergraduate or professional students traveling internationally are considered higher risk , and required to complete, and receive approval for, a Safety Planning Record that includes a full risk assessment of their activity and host country, and an on-line pre-departure orientation . All others are strongly encouraged to do so. • Travelers submit completed Safety Planning Records to their Person in Authority (PIA) for approval. • PIA reviews and approves records or rejects for additional work/information to be added before re-submission. • All other travelers are approved by their unit head. 1/11/2016 14
Activity Details Screen 1/11/2016 15
Screen Two – “Activity Details” 1/11/2016 16
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To review this session…. 1/11/2016 18
Culture 1/11/2016 19
Screen Three – “Travel Details” In this section, you identify the travel steps in your journey, including your return to Kingston. If you do not know your flight details, especially for your return, enter your expected date of TRAVEL in the itinerary section of your Safety Planning Record.
Screen 4 “Hazards and Risks” Risk is the uncertainty embodied in an event that threatens to do harm to people or organizations and their property. Risk mitigation changes the nature of the activity and/or its surrounding circumstances so that the risk is reduced or consciously managed.
Screen Four – “Hazards and Risks” In this section, you identify: 1. Hazards and risks associated to the activity you are undertaking: • Include any risk/hazard that is specific to the activity in this section along with your mitigation plan. Eg. rock climbing, scuba diving, mountaineering, etc. Your department may be able to provide resources for these risks. 2. If travelling internationally, hazards and risks associated to the country/location in which you are undertaking the activity. The sections outlined in the form coincide with the Department of Foreign Affairs and Trade Development Canada (DFATD) website http://travel.gc.ca/ • How you identify the potential hazards does not need to be in your own words , only your risk management plan must be in your words . For this reason, we recommend that you copy and paste ALL of the various hazards that you identify on DFATD , directly into the corresponding Hazard box for each category. You would then need to indicate why this is a risk to you, and include your Risk Management Plan for each identified hazard. Copying and pasting these items directly from the DFAIT website will help ensure that you have addressed all of the hazards, thereby, reducing the time it takes to gain approval for your risk assessment. • As you navigate through the DFATD website, continue to ask yourself what, if anything has the potential to cause you harm (physically, financially, medically etc.). All of the items that have the potential to do so, must be addressed in your risk assessment. Page 4 of 6
DFATD - Country Travel Advice and Advisories Categories: 1. Advisories 2. Security 3. Entry/Exit Requirements 4. Health 5. Laws and Culture 6. Disasters and Climate 7. Help Abroad 1/11/2016 23
What is YOUR plan? Make sure it is in your own words.
Government Contacts for Canadian Citizens You will find the contact information for the Canadian embassy/consulate in your host country along the right side bar in the DFATD country profile. Please add this contact information to this section. If you are not a Canadian citizen please enter the contact information for the embassy or consulate of your home.
KNOWN HAZARDS The following KNOWN HAZARDS issues must be addressed in your risk assessment (failure to do so will result in your record being rejected): Under Travel: If (AND ONLY IF THIS IS APPLICABLE) traffic drives on the left in your host country - how does this affect you as driver AND as a pedestrian and how will you mitigate those risks. Under Entry & Exit Requirements : Note that you will carry a photocopy of your passport and all other travel documents with you as you travel (but not in the same place as the originals) for easy replacement in case they get lost or stolen. You should also leave a copy at home with family or friends for the same reason. Under Health: Please note screening/quarantine measures = if someone on your flight exhibits signs of a serious or highly contagious disease (i.e. H1N1 or H7N9) you might find yourself under quarantine when you arrive at your destination. This could affect your academics if your host institution and Queen's are not notified immediately. How will you mitigate this risk? Under Health: You should also note you will verify whether your travel insurance will cover air evacuation to your home country in the event of serious illness or injury. Under Natural Disasters and Climate: In mountainous regions, avalanches present a risk and have resulted in fatalities. If you are planning a mountaineering or skiing holiday, you are advised to visit the website of the National Association for the Study of Snow and Avalanches for information on weather and safety conditions. ALSO please note you will verify if your travel insurance cover high risk activities such as skiing or mountaineering. If you are travelling to Europe you must also address: Under Entry & Exit Requirements : It is important to get your passport stamped when entering the Schengen Area. The absence of an entry stamp from the initial Schengen port of entry could create difficulties during subsequent encounters with local police or other authorities throughout the Schengen Area. Page 5 of 6
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