Superior Court of California, County of San Bernardino June 13, 2019
Welcome (Judge Vander Feer) 2
State Bar Complaint Process (Melanie Lawrence) 3
State of the Court (Judge Vander Feer) 4
County Size and Geography 12% of California's geographic area 2,171,603* residents served *2018 U.S. Census Bureau (estimate) 5
If you move San Bernardino County to the Bay Area, it covers all, or part of, twenty-three counties. 6
Strategic Plan 2018-2023 Mission Committing to Building Our Court exists to preserve and protect rights and to Success Relationships effect fair resolutions of all disputes through consistent, impartial and accessible administration of justice. Strategic Directions Investing in the Court and Community 7
Strategic Plan Vision & Strategic directions 2018-2023 Expand Countywide Access to Justice Committing to Building Increase Statewide Relationships Success Relationships Strategic Directions Efficient, Functioning and Accessible Case & Data Management Systems Investing in the Court and Community Well Trained and Committed Judicial Officers and Staff 8
Courtrooms Reopened & Added Courthouses Barstow Courtrooms Needles Big Bear Rancho San Bernardino: Cucamonga: Juvenile Dependency, Family Criminal 9 Law, Probate, Criminal
Expanding Countywide Access to Justice • Adding additional judgeships and courtroom staffing • New courtrooms and departments to rebalance workload • New service delivery models • Remote Video Proceedings • Video Conferencing • Simplified Case Resolution • Dispute resolution services • Online vs. Inline • Using encryption for confidential email messages • Child custody and visitation agreements • Website redesign • Social media outreach 10
Increasing Statewide Relationships • Partnering on training/state-wide issues • California Tyler User Group (CATUG) • Other regional and statewide groups • Involvement on statewide committees • Judicial Council committees • Regional/statewide committees • Strengthen relationships with state/local legislators • Locally hosted legislative days • 1:1 meetings for advocacy • Inland Empire Caucus • Enhance relationships with community organizations • Schools, clergies, shelters, bar associations, legal service groups 11
Efficient, Functioning and Accessible Case & Data Management System • Modernize to fully-supported platform • Phased-in approach by litigation type • Positions the Court for paper on demand and e-filing • Leverage enhancements developed by other courts • Enhanced applications for future use • Continuous improvement after go-live • Software updates & testing • Adds for enhancements and compatibility • Problem identification and resolution 12
Well Trained and Committed Judicial Officers and Staff • Develop innovative training resources and programs • Reintroduced JATAP (Judicial Assistant Training Academy Program) • Case specific courses are taught by internal subject matter experts • Supervisor/manager development program • Host and attend regional workshops with other courts • Enhanced Judicial Officer Training • Providing at least 10 hours of education hosted locally • Minimizes time away from the courtroom • Fosters inter-court communication and practices • Reduces travel costs 13
Ongoing & Future Initiatives • Expanding Countywide Access to Justice • Define operational model for electronic warrants • Develop comprehensive resource lists • Identify High Desert access solutions • Develop recommendations to expand remote technology • Efficient, Functioning, and Accessible Case & Data Management System • Case Management System replacement & improvement • Deploy Odyssey for Civil case types • Develop digital court framework • Expand use of dashboards and electronic reporting 14
Election Results (Judge Haight) 15
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Status Calendar Update (Judge Vander Feer & Chris Roman) 17
Status Calendar Update • Previously: 4 courthouses, 4 different daily calendar formats and practices • Goals: • Court-wide uniformity • Standardized calendar templates • Same pieces of information presented in same manner • Begin hosting calendars online (on an internal website) 18
Project Progression Consultation with staff Consultation with Supervising Judges Development of common template and SharePoint website Onsite training/introduction for staff/judges Implementation 19
New Calendars are LIVE Rancho Cucamonga January 7, 2019 Victorville April 5, 2019 Joshua Tree June 3, 2019 San Bernardino Justice Center June 10, 2019 20
Previous Templates 21
New Template 22
Calendar Challenges • Daily Status • Marking substitute Judicial Officers • Marking when a department is dark • Noting when jury panels are ordered • Phase T5 (Instruction/Deliberations) → T5 & T6 • Staff initials • Victorville: Listing all courtrooms • Recall • Standardized language for increased understanding of last day vs. time waived • Time estimates • 23 Rancho: No longer listing readiness cases
Online Access (SharePoint) 24
Online Access Advantages • More accessible to all staff • Option to no longer receive emails (for your own and/or other courthouses) • Courtroom staff may make corrections or updates if necessary • Multiple staff members can collaborate on one calendar 25
Online Access How to get SharePoint • Option 1 – Intranet • Option 2 – Bookmark and navigate directly to: – sbcourt.sharepoint.com/sites/DailyCalendars • Sign in with court email and password • No need to be on the court’s internal network • Any changes made save automatically (there’s an undo button) 26
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Questions? Christopher Roman, Management Analyst III croman@sb-court.org 909-363-4621 28
Mentor Judge Program Update (Judge Rogan) 29
Mentor Judge Program Update • Mentor Programs • What are they? • How do they work? • Where are they used? • Match the Mentor Model w the Need • Peer to Peer | Individual and Team or Group | Circle of Support • Informal or Formal | In-Person or Virtual | Structured or Need-Based • “Mentors and Mentees Learn From Each Other” 30
Mentor Judge Program Update • San Bernardino: Start Simple • " Trigger Events" • New Location – move courthouses • New Case type – change calendars • New Judge – judicial officer onboarding • New Role – supervising or presiding judge 31
Mentor Judge Program Update • Survey Results • Broad Support for a Mentor Program • Strong Interest in Serving as A Mentor • Analysis of Trigger Events in last 4 years • Change in Location (avg. 20.8/year) • Change in Case Type (avg. 5/year) • New Judge (avg. 5.1/year) • New Role (avg. 1.8/year) 32
Mentor Judge Program Update • Next steps • Coordinate program w leadership and areas • Develop program and support materials • Deliver class on, “Being a Mentor.” • Develop Mentor List (w Backups) • Pilot for fall and prep for next trigger events • Ongoing support for program and participants 33
Odyssey CMS Review (Judge Vander Feer, Judge Rogan & Alan Crouse) 34
Odyssey Update • November 5 - Project 1 Upgraded to Odyssey 2017 • December 24 - Clerk Edition issues place Project 2, Track 1 on hold • Series of releases installed in test environments – Each release addresses original issue and some non-critical items – Creates new critical issue • May – Patches received to correct remaining critical issues • Testers in Fontana starting May 9 • Currently testing release with 21 corrections 35
Odyssey Update - 2 Next Steps: • If testing continues to be positive: – Upgrade Project 1 - hopefully August – Reset schedule for Project 2, Small Claims/LLT – October/November earliest possible 36
Budget Update (Judge Sachs, Nancy Eberhardt & Kristine Swensson) 37
FY 2019-20 State Budget & Local Impacts Proposed Item Statewide San Bernardino ( estimated ) Judgeships (25) & staff support $30.4M ($24.5M for support) 6 judgeships $36.5M ongoing Approx, $720k for support staff Dependency counsel $20.0M (State Funds) $12.7M (pass through only) $33.9M (Federal Funds) TBD – may be a reduction Language access expansion $9.6M to address $13.5M deficit for program of $160,000 Trial court reserve policy change Increase in 1% reserve cap to Change from $1.3M to (effective June 30, 2020) 3% $4.4M reserve cap Health & retirement cost $25.9M $2.6M (to reimburse Increases increased costs) 38 *Provides 25 of the 48 remaining judicial positions authorized by AB 159 (Stats. 2007 ch. 722) that remain unfunded .
Legislative Trends - Finance • Elimination of Criminal/Traffic Fees • SB 144 (Mitchell) Various fees; including civil assessments • AB 1348 (Gray) – elimination of 20% state surcharge • Ability to Pay Determination • AB 227 (Jones-Sawyer) victim restitution • AB 351 (Choi) criminal fines and fees • AB 927 (Jones-Sawyer) • Payment Plans • AB 1134 (Limon) traffic school • AB 1310 (Reyes) traffic school 39
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