Student Information System Request for Proposals DISCOVER | NURTURE | INSPIRE DISCOVER | NURTURE | INSPIRE DISCOVER | NURTURE | INSPIRE
What is the Student Information System (SIS)? • Database that includes all student information • Used daily by almost all staff • Integrates with other district systems • Analysis and reporting tool DISCOVER | NURTURE | INSPIRE DISCOVER | NURTURE | INSPIRE
Why do we need a new SIS? • We need data to have data- based instruction! • Current system is inadequate DISCOVER | NURTURE | INSPIRE DISCOVER | NURTURE | INSPIRE
A new SIS will allow us to… • Have a functional electronic gradebook at all grade levels • Continue to use Schoology, without teachers needing to recreate all their classes and resources • Analyze data over the long term • Schedule more efficiently and effectively • Correlate data- i.e. how does attendance affect grades? • Document and evaluate academic and behavioral interventions in one place, over time • Improve parent/student communication • And much more! DISCOVER | NURTURE | INSPIRE DISCOVER | NURTURE | INSPIRE
RFP Process • Broad RFP development committee • Technical & Functional Specifications • Scoring Matrix • Many opportunities for staff input • Publish RFP & await responses • Evaluation committee • Final scoring DISCOVER | NURTURE | INSPIRE DISCOVER | NURTURE | INSPIRE
Proposals • Received 4 proposals • Edupoint, Powerschool, Skyward/WSIPC, Tyler SIS • Edupoint’s was “unresponsive” • Committee reviewed & scored the other three for Technical & Functional Specs and Training & Implementation Plan • Cassee & I scored them on Vendor Qualifications and Cost DISCOVER | NURTURE | INSPIRE DISCOVER | NURTURE | INSPIRE
Final Scores Final Evaluation Criteria Possible Points PowerSchool Skyward/WSIPC Tyler SIS Meets Technical & Functional Specifications 50 48 29 14 Cost • Recurring costs • 20 10 10 20 Implementation costs • Training costs • Post-implementation support cost Vendor Qualifications • Company stability • Experience in Alaska 10 10 7 5 • Recent experience converting data from (Schoolmaster or more general description) • References Vendor Demonstration 5 0 0 0 Training & Implementation • Training plan 15 14 8 7 • Implementation plan & timeline • Post-implementation support TOTAL 100 82 54 46 DISCOVER | NURTURE | INSPIRE DISCOVER | NURTURE | INSPIRE
Cost • Implementation & Training: $25,672.50 • Already budgeted in the current year (FY18) • Ongoing costs: $21,326.77 • 3% increase annually for 3 years of the contract • Compare to current cost of $18,738.24 • New SIS is about $2500 more than current system • May allow for more efficiencies in the future DISCOVER | NURTURE | INSPIRE DISCOVER | NURTURE | INSPIRE
Learn more- https:/ /www.powerschool.com/ DISCOVER | NURTURE | INSPIRE DISCOVER | NURTURE | INSPIRE
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