Secure Scheduling Legislative Process & Initial Policy - PowerPoint PPT Presentation

Secure Scheduling Legislative Process & Initial Policy Directions - policy directions proposed by Oregon presentation City staff , not endorsed by elected officials 07-21-16 1

 Businesses don’t need the same amount of workers on a consistent basis.  Workers bear the cost of the impact of resulting What is the irregular scheduling practices problem?  Impacts include erratic schedules, unreliable incomes, involuntary part-time status, not enough time to rest between opening and closing shifts and coercion from employers to take shifts. 2

 Balancing the need for predictability and flexibility Overall Goal for Policy for both workers and businesses 3

 March through August 2016  Legislative Process – Mayor’s Office and City Council  Staffing - Collaborative team with staff from Mayor’s Office, City Council and Office of Labor Standards  National and local research  Susan Lambert, Lonnie Golden, CLASP, and others Legislative and  Seattle scheduling study by Vigdor Measurement & Stakeholder Evaluation, LLC Process  Stakeholder Input – Worker Advocates & Business  8 separate meetings; 1 combined meeting  Additional meetings with business & workers  City Council Meetings  Reports from stakeholder meetings  Discussion of national and local research 4

Employer  Large food services and drinking places and Coverage retail establishments 5

 Written good faith estimate  Provided upon hire and may revise on Good Faith quarterly basis or when employee has Estimate of exercised right to request a predictable, stable or flexible schedule Hours  Requirement for English and primary language spoken by employees 6

 Timing - At-hire, quarterly and at a major life event  Request - Employees can request preferences/needs for a range of scheduling options Right to  Employer Response Request  Timely, Good faith consideration (i.e. worker  Interactive dialogue input into  Heightened standard for requests caregiving, second job, or educational purposes. Request must schedule) be granted unless bona fide reason/interferes with business operation  Written response 7

Advance  Two weeks (14 calendar days) Notice of Schedule 8

 Minimum 10 hours between closing and opening shift  Written employee consent for shifts separated Right to Rest by less than 10 hours  Employee gets 1.5x hourly wage for hours that make shift separated by less than 10 hours. 9

 Compensation for employees who have hours Predictability added or subtracted from the established Pay schedule.  Exceptions 10

 Options  Any change to established schedule that results in additional hours  Additional pay at regular rate  One hour of pay for any additions, or Predictability  Employers must use “availability list” for Pay - additions Additions  No predictability pay for additions using availability list  One hour of pay for additions not using availability list 11

 Options  Cancellation, change to dates or times that result in a loss of hours, phasing (i.e. employees leave before end of shift) Predictability  Additional pay at regular rate Pay -  .5x length of the shift or remainder of shift, or Subtractions  .5x length of the shift, unless .5x the length of the shift was already worked, or  4 hours of pay or hours already worked, whichever is less 12

 Compensation for employees who are scheduled on-call hours and are not asked to report to work  Additional pay at regular rate  Options On-Call Shifts  .5x the length of the scheduled, on-call shift, or  4 hours of pay for shifts scheduled for 4 or more hours and 2 hours of pay for shifts scheduled for less than 4 hours 13

 Employer must offer additional hours to existing employees before hiring externally  Ability to post internally and externally concurrently  Minimum 3 days for posting (physical and electronic distribution)  Employee has 2 days to accept offer Access to  Only whole shifts can be distributed; no requirement to parcel Hours hours  Must offer hours to qualified candidate  Exceptions:  Participation in Diversity and Young Adult Hiring Program (bona- fide, written or partnership with government entity or non-profit organization) 14