School Art Program – Open House
AGENDA • Introductions • Program Updates • Contest Division Updates • Judging Procedures • Educational Opportunities • Question & Answer Session • Reminders
PROGRAM UPDATES
PROGRAM UPDATES • Public School District Show Format • Ribbons • Paperwork • Awards Ceremony • Mats • 3D
PROGRAM UPDATES – PUBLIC SCHOOL DISTRICT SHOW FORMAT • Districts will vet the artwork for their district and bring the appropriate number of pieces to NRG Center for judging. • The number of high school 2D pieces that may be brought are based on the district’s 2016 -2017 quota Quota Maximum number of High School pieces 400 – 650 25 200 – 399 20 5 – 199 15 • Each district may also bring 5 elementary pieces and 5 junior high pieces for BOS and GM consideration.
PROGRAM UPDATES – DISTRICT SHOW FORMAT • If there is a paperwork or artwork guideline violation, the district/school representative has the following options: • Correct paperwork violations before the judging begins. • If the violating artwork is a high school 2D piece, the district may choose to enter an alternate piece. • Take all entries back to the school/school district for corrections and return for an alternate judging date. • Declare that the violating artwork will revert back to a blue ribbon and proceed with judging the remaining artwork.
PROGRAM UPDATES – DISTRICT SHOW FORMAT • Each district will sign up for an initial turn in date and time. • There will be various times available including weekdays, weeknights and Saturdays • Each judging window will be approximately 2 hours • October 11th - Districts will be able to begin signing up for a judging time slot
DISTRICT JUDGING - SIGN UP GENIUS Recommendations: ● If you do not have a Sign Up Genius account, recommend that you sign up for one prior to the online sign up. It is not required, but will make the process smoother and faster on submitting request ● We will send a copy of the available time slots ahead of the sign up. Please review the schedule and make note of preferred times ahead of the sign up windows. You will only be able to sign up for 1 slot. ● If you have difficulty, please reach out to your District Chairman as soon as possible.
PROGRAM UPDATES – DISTRICT SHOW FORMAT • Judges will award BOS, GM and SM for each district when the artwork is submitted at NRG. • If artwork does not receive BOS, GM or SM at NRG, it will receive a finalist ribbon and be returned to the district representative. • District Representatives will receive BOS, GM, and SM awards at the end of district judging.
PROGRAM UPDATES – OUTREACH SHOWS • Districts may request that a team of School Art judges travel to the district to assist in the ribbon selection after the district judging at NRG has determined BOS, GM and SM. • Outreach shows will take place after district judging January 24th - February 2nd. • If you sign up for an Outreach show, the judges will use the ribbons you received today.
PROGRAM UPDATES - RIBBONS • Ribbons were distributed with your materials based upon each district's quota and a distribution curve: • Blue – 30% • Red – 50% • White – 20% • Example – Quota of 350 • 105 Blue • 175 Red • 70 White • Representatives at the district will determine the ribbon selection and determine which top pieces to bring to NRG for judging.
PROGRAM UPDATES - PAPERWORK • Required Paperwork: • Artwork Numbers - All • Artwork Number Cards - All • School Art Program ID Card & Student Affidavit Form - All • Source Information – High School Only • Source Envelope – High School Only • Indemnity Form – All (Note: Student form is no longer required to be notarized) • Affidavit - All School District Representatives • Forms are required for all artwork brought to NRG for judging • Additional forms are available for download at www.hlsr.com. Get Involved/Exhibitors & Participants/School Art
PROGRAM UPDATES – NEW FORM - AFFIDAVIT • Each District Representative/Private School Representative must swear to and sign an Affidavit. • The Affidavit must be notarized. • The Affidavit is due on the date and time of the assigned judging.
PROGRAM UPDATES - MATS • Districts will receive mat board for every piece that districts may bring to NRG • Remember size requirements: • Minimum: 11” X 14” including up to 3½” mat – horizontal or vertical • Maximum: 18” X 24” including up to 3½” mat – horizontal or vertical • Mat cannot exceed 3½ inches on any side • Additional reminders: • Mat must be affixed in a way that it can be removed without damaging the artwork • Use a single mat. Multiple mats are not allowed. Safest option is to use the mat provided by HLSR.
PROGRAM UPDATES – 3D SHOW • High school 3D judging will take place at a single 3D show at NRG Center. • 3D show date will be January 30th
PROGRAM UPDATES - AWARDS • Sunday, February 18 th - NRG Center • Invitation only and limited to auction students, 3D premium winners, WAA participants, family members as well as district and school representatives. • Light desserts and drinks will be served. • All Best of Show, Gold Medal and Special Merit winners as well as educators will receive NRG Grounds Passes to attend the Livestock Show at their convenience and view their artwork in the Hayloft Gallery and enjoy the other attractions on the grounds.
CONTEST UPDATES
CONTEST UPDATES • District Contacts – Working through the transition • 3D • Quick Draw
CONTEST UPDATES – DISTRICT CONTACTS • Role of District Chairman and District Coordinator is to be the first line of contact for the district representative and contacts in the district. • Answer questions and provide support for district judging preparation for the show
CONTEST UPDATES – 3D SHOW • Online registration for pieces prior to 3D show • Rodeo will send registration link to reps a few weeks prior to the 3D show • Allows for more organization at setup to plan space needed per grade level • Fewer people setting up at the same time to limit confusion on where to set up work • Set up will be based upon grade level • Grade levels will be called and given allotted time to set up their pieces and will exit the judging area • After all levels have been set up, everyone will be asked to leave the area for judging to begin.
QUICK DRAW • Applications Due: Friday, November 24th • Contest: Saturday, February 17th at NRG – 600 Series • Open to all Junior High (Grades 6 -8) and High School (Grades 9 -12) • Reminders - Applicants must have a social security number (SSN) or an individual tax identification number (ITIN). S numbers are not accepted. Applicants must provide their tax number on a completed W-9 at the sign-in table on the contest day in order to compete in the contest.
JUDGING PROCEDURES
JUDGING PROCEDURES - • Trademark logos and slogans are not allowed • Source information • Western Art definition
JUDGING PROCEDURES – TRADEMARK LOGOS, SLOGANS • Trademark logos, slogans
JUDGING PROCEDURES - SOURCES • High School students are required to submit their source materials. • If artwork is an exact copy of a photograph (primary reference source), the photograph(s) must be taken by the student; or under the student’s direction, by an immediate family member, a fellow student, or by a teacher. Other photographs may be used as long as the image does not constitute the main idea of the artwork. • If a still life is set- up in the classroom, a picture, from the student’s perspective must be provided. • The origin of EACH source should be clearly marked in accordance with the “Source Information” form. School Art representatives should be able to easily tell which source is being referred to on the form. • Original ideas from the student’s imagination must be supported by several developmental sketches that show progression of ideas. • Visual references obtained from students who participated in the Western Art Academy may not be used by any student who participates in the School Art Program
JUDGING PROCEDURES • Western Art Definition - The subject matter for all artwork entered in the School Art Program must be Western Art. Western Art is defined as art that depicts the heritage, lifestyle, and landscapes of the West, both historical and present day.
STROKE OF GENIUS 2018 School Art Open House Houston Livestock Show & Rodeo
The images depicted in this presentation are provided to stimulate ideas, and suggest new techniques. Copying ANY likeness of these images is not permitted as most are from professional artists. Some of these techniques may not be suitable for some students’ abilities. HLSR School Art is very proud of the hard work all students, teachers and administrators put forth every year. We wish you the very best and look forward to a successful 2018!
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