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R. S S. Buwul Buwule and S S. R R. Ponelis lis 2015 IFLA - PowerPoint PPT Presentation

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T HE ADOPTION OF AN OPEN SOURCE INTEGRATED LIBRARY SYSTEM : THE CASE OF K OHA AT THE K YAMBOGO U NIVERSITY L IBRARY S ERVICE R. S S. Buwul Buwule and S S. R R. Ponelis lis 2015 IFLA Satellite Conference Stellenbosch University, South Africa

  1. T HE ADOPTION OF AN OPEN SOURCE INTEGRATED LIBRARY SYSTEM : THE CASE OF K OHA AT THE K YAMBOGO U NIVERSITY L IBRARY S ERVICE R. S S. Buwul Buwule and S S. R R. Ponelis lis 2015 IFLA Satellite Conference Stellenbosch University, South Africa 13-14 August 2015

  2. O UTLINE Background • Purpose • Methodology • Results • Discussion • Conclusion •

  3. B ACKGROUND  Automating libraries in the industrialized world dates as far back as the 1930s  Sub-Saharan Africa started about 25 years ago (Mutula, 2012)  Laggard status of sub Saharan African academic libraries was attributed to:  high cost of ICT facilities,  inadequate ICT skills,  electricity failures,  lack of infrastructure, and  lack of ICT strategies/policies.

  4. B ACKGROUND  Open source (OS) Integrated Library Systems (ILS) has greatly stimulated the technology adoption in many sub-Saharan African (SSA) libraries through:-  Lower direct costs than proprietary systems  Enhanced the possibility of greater participation in larger-scale shared development of regional consortia.  Although OS ILSs are free, they do have indirect costs

  5. BACKGROUND  Kyambogo University: Uganda’s third public university established in • 2003. Established through a merger of the former • UPK, ITEK and UNISE. Library automation efforts at Kyambogo • University Library Service (KyULS) initiated in 2009 mainly using stand-alone applications. Consortium of Uganda University Libraries • (CUUL) training on Koha in 2012 led to the library’s decision to adopting an ILS.

  6. BACKGROUND  Koha: Developed in New Zealand in 1999 by Katipo • Communications whose source codes were written by ChrisCormack (Koha Community, 2013) Web-based interface with offline capabilities • Suits both small and large academic libraries • (Kumar, Singh, & Lal, 2012:61) A community of users offer user support services • (Breeding, 2014:24)

  7. P URPOSE  To explore the adoption of Koha, an OS ILS, at the Kyambogo University Library Service (KyULS)

  8. M ETHODOLOGY  Exploratory sequential mixed methods design supplemented by document review 26 participants were purposefully sampled for • interviews (28.6%) Census of target population (91) for survey (83 • questionnaires / 91% response rate)

  9. P OPULATION , SAMPLING AND RESPONSE RATES KyU Section/Unit Total Interviewed Surveyed population (n) (%) (n) (%) KyU top management 8 1 3.8 6 7.2 KyULS Management 9 3 11.5 9 10.8 team ICT Unit 6 5 19.2 5 6.3 General 32 12 46.3 31 37.3 Library Staff KyU Library Committee 13 2 7.7 12 14.4 members KyU ICT Unit (e- 5 1 3.8 4 4.8 Kampus) The Students Guild 18 2 7.7 16 19.2 Total 91 26 100 83 100

  10. W AYS IN WHICH K OHA IMPROVES LIBRARY OPERATIONS AT K Y ULS No. How automation improves library operations Count Percentage 1 Increases efficiency 11 28% 2 Saves time 10 26% 3 Eases work 8 21% 4 Increases productivity of staff members 4 10% 5 Improves reliability 2 5% 6 Stream lines accountability through 2 5% harmonized tracking of user records 7 Allows multiple and remote access 2 5% Total 39 100%

  11. A DVANTAGES OFFERED BY K OHA No. Functions liked about Koha Count Percentage 1 Integration of the five modules of library 24.2% operations [Acquisition, Cataloging, Circulation, OPAC and Serials 23 Management] 23.2% 2 User friendly 22 23.2% 3 Being open source software 22 17.9% 4 Remote access function 17 11.5% 5 Customisability 11 Total 95 100%

  12. IMPLEMENTATION  KyULS didn’t follow a systematic plan when implementing Koha  “…there was no plan followed when implementing nor was there any pilot or feasibility study. The ILS implementation was merely based on the experience of sister university libraries which had adopted Koha successfully.” – Senior library official

  13. C OLLABORATION AND NETWORKING  With Koha being an OS ILS there is no assured user support.  Instead administrators seek assistance from alternative sources of support No. Sources of External assistance on Koha Count Percentage 1. Assistance from sister university libraries 11 69% like UCU, MUK, MUBS 2. From the facilitators of the Koha training 3 19% 3. Attending webinars 2 12% Total 16 100%

  14. R ATING OF K Y ULS ICT S KILLS S/No. Possession of required skills Count Percentage (%) by library ICT staff members for managing Koha 1 Excellent 0 0% 2 Good 4 15% 3 Fair 16 62% 4 Basic 3 12% 5 Poor 1 4% 6 I don’t know 2 7% Total 26 100%

  15. C RITICAL LEADERSHIP COMPETENCIES NEEDED FOR ILS ADOPTION AT K Y ULS S/No. Theme Count Percentage 1 IT skills 68 13.7% 2 Project management skills 67 13.5% 3 Training skills 64 12.9% 4 Coordination skills 58 11.7% 5 Planning skills 58 11.7% 6 Flexibility and pro-activeness 54 10.9% 7 Communication skills 53 10.7% 8 44 8.9% Interpersonal skills 9 Community engaging skills 30 6% Total 496 100%

  16. PREDICTED U TILISATION OF K OHA IN K Y ULS 20 18 18 16 14 12 10 8 6 5 4 2 2 1 0 0 Very good Good Fair Poor Very poor

  17. C ONCLUSION  Library automation greatly improves library operations  Adoption of an ILS in KyU is still an ongoing process and continuously faces hardships such as: lack of a systematic implementation plan • requisite in-house ICT skills is not entirely in place • for customization and full exploitation through customization lack of formal technical support •  There is need for a collaborated effort of all stakeholders for KyULS to full exploit the full potential of adopting Koha

  18. R EFERENCES Adekunle, P.A., Omoba, R.O., & Adeyinka, T. (2007). Attitudes of librarians in selected Nigerian universities toward the use of ICT. Library Philosophy  and Practice, December 2007. Anguyo, I. (2015, January 16). Kyambogo Results, Fees to be Published Online, Technology, New Vision .  Bilal, D. (2014). Library Automation: Core Concepts and Practical Systems Analysis (Third Edition). California: Libraries Unlimited.  Breeding, M. (2009). Library Technology Reports: Expert Guides to Library Systems and Services. In J. Lauber (Ed.), 45, 1-43. Chicago: American Library  Association. Breeding, M. (2014). Library Systems Report 2014: Competition and strategic cooperation. American Libraries Association Magazine , May 2014, 21-33.  Breeding, M (2002). An update on open source ILS: Marshall Breeding reviews three open source projects. Information Today, 19 .  Chang, N., & Tsai, Y. (2009). An Evaluation of Multi-language/multi-script Functions in KOHA . Paper presented at the World Library and Information  Congress: 75th IFLA General Conference and Council, Milan, Italy. Retrieved July 13, 2015 from http://www.ifla.org/annual-conference/ifla75/index.htm. Clayton, M. (1987). Managing Library Automation . Aldershot: Gower Publishing Company Limited.  Groenewegen, H. W. (2010). Four decades of library automation: recollections and reflections. The Australian Library Journal 53(1). Retrieved July 15,  2015 from http://alianet.alia.org.au/publishing/alj/53.1/full.text/groenewegen.html. Koha Community. (2013). Official Website of Koha Library Software. Retrieved April 4, 2015 from http://koha-community.org/about.  Kumar, L., Singh, L., & Lal, P. (2012). Open Source Software Using Koha: A Case Study of L R Institute of Engineering and Technology. International  Journal of Digital Library Services, 2 (3), 61-75. Mutula, S. M. (2012). Library automation in sub Saharan Africa: case study of the University of Botswana. Program: electronic library and information  systems, 46 (3), 292-307. Odongo, M. (2012). Adoption of Open Source and Open Standards in Academic Libraries in Kenya . Paper presented at the Standing Conference of Eastern,  Central and Southern African Libraries (SCECSAL) XX, Laico Regency Hotel. Scot, A. (2008). Planning for Successful Digital Imaging Projects. In Mortenson Center for International Library Programs (Ed.), Thinking outside the  Borders: Library Leadership in a World Community: A Manual for Professional Development . Urbana Campaign, Illinois: Institute of Museum and Library Services. Vimal, K. V., & Abraham, T. (2009). Eight Things you should Know about Open Source Integrated Library Systems. Paper presented at the In UGC  Sponsered National Conference on Open Source Software in Libraries, Technopark. Retrieved July 13, 2015 from http://eprints.rclis.org/13858/. Zico, M. (2009). Developing an Integrated Library System (ILS) using Open Source Software Koha. Bachelor of Science in Computer Engineering Thesis,  BRAC University.

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