C LASSIFIED S TAFF P OSITION R EQUESTS
T ODAY ’ S A GENDA Process Overview Points to Consider Accessing Request in TaskStream Completing the Request Form Scoring Rubric Q & A
PROCESS OVERVIEW During the Program Review process, the department / service area identifies the need for classified staff. In the Program Review system, the Classified Staff Position Request is downloaded, completed and then uploaded. The Program Review committee provides the Classified Hiring Priorities Committee (CHP) with all the completed position requests. CHP reviews and scores the requests based on the established scoring rubric. Based on the scores, the CHP develops a prioritized list of campus Classified Staff requests. The prioritized list is presented to Classified Senate to ensure the process is followed and the Senate is informed. The prioritized list is forwarded to Planning and Institutional Effectiveness Committee (PIE) for review. PIE forwards the prioritized list to President’s Cabinet for review and approval.
POINTS TO CONSIDER Only one position request per form. Note that the Position Request process cannot be used for position reclassifications. However, if you want a different position in the office (but not necessarily a new position) submit a position request. Requests for positions should be identified and the need justified within a program/service area’s Program Review. Positions that are approved and funded on campus must also follow the District approval process. Administration may fill vacated positions as necessary. If a position request is being shared by two or more programs/service areas, it is highly recommended that the program/service areas collaborate on the individual requests as scores for each request will be combined for the one, shared position. Recommend maximizing responses to the 2000 character count (250-300 words).
W HERE TO FIND THE FORM 1. Once in TaskStream , Click on your department’s 2017/18 UPDATE: 2. On the left- hand side menu bar OR the main screen, click on “Classified Staff Requests”
H OW TO ACCESS THE FORM 3. Then, click the CHP Template 17-18.xlsx to download the template to your computer. http://bit.ly/MesaCHP The scoring rubric is also available to view the rating criteria. 4. A window will pop up asking you to save or open the file (depending on your browser settings.) It is recommended that you “Save As” to your computer for easier upload upon completion.
H OW TO UPLOAD THE FORM 5. To reattach into TaskStream , at the bottom of the Classified Staff Request page, click on “Attachments” 6 . Click “Upload from Computer” 7. And either use the + Add Files or just Drag the .xlsx file into the window. 8. Click “Upload and Close” to finish.
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H ISTORICAL D ATA T ABLE This table is to gather all the relevant data that supports the request for the position. Provide as much data as possible. If you are unsure where to obtain the information, or what to include, discuss with your department, Chair, Supervisor, and/or Manager. Complete the grey shaded areas that are relevant to your request. Staffing History must be completed for all requests.
I NFORMATION S ECTION Answer all four questions. In your written responses, connect relevant data stated in the data section to support your responses. Utilize the scoring rubric to help guide the depth of information that you will provide in your responses.
S CORING General information should be easily extracted from your Program Review responses then further detailed in your response to the criteria. Make use of the full word counts (with substance.) Review Criteria and Scoring Rubric for guidance on levels of response. Response Level Example Highest Level Specific rationale are articulated and clearly linked details are supported by data. Mid -Level Data provided but not analyzed and/or not linked to rationale. Minimum Level Passionately written but does not provide rationale or data. Nil No response or only refers to “see program review”.
R UBRIC
S AMPLE F ORM
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T HANK YOU & Q UESTIONS Classified Hiring Priorities Committee Aracely Bautista Claudia Estrada-Howell Ikuko McAnally Jeannette Leon Marco Chavez Monica Romero Olivia Picolla Rachelle Agatha Van Chhum Contact the Co-Chairs with Questions Olivia Picolla Monica Romero opicolla@sdccd.edu mdromero@sdccd.edu 619-388-2778 619-388-2781
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