Proposed Updates to ESA Bylaws Supplemental Slides See full - PowerPoint PPT Presentation

Proposed Updates to ESA Bylaws Supplemental Slides See full Outline Report for ESA Members online at https://www.entsoc.org/about/bylaws- governance/2018-esa-governance-review March 1, 2018

ESA Governance Review Process, 2017-2018 February 2017: June 2017: November 2017: January-February 2018: Survey of Volunteers Summit of Section, Governing Board votes Special Committee on About ESA Governance Branch, Volunteer to form Special Governance Convenes and Volunteer Leaders Committee on Experience Governance March 2018: March-May 2018: May-June 2018: June 2018: Committee Proposes Member Comment Member Input Governing Board Generalized Set of Period Incorporated Into Reviews Proposed Bylaws Updates, Seeks Formal Bylaws Update Bylaws Updates Member Input Proposal June-July 2018: July 2018: 30-Day Notice Period of Member Vote on Specific Proposed Updates to Bylaws and Updates to Bylaws and Policies and Procedures Policies and Procedures

An analogy for nonprofit governance Articles of Bylaws Policies and Incorporation Procedures • HOW we make • WHO we are. • WHAT our rules our rules. are.

ESA’s Bylaws have a lot of WHAT in them • Membership categories • Scope of Sections and Branches Any amendment to • List of ESA committees these provisions • Scope of ESA committees requires a 2/3 • Affiliations and Networks • Newsletter member vote. • Business meetings • And more…

A proposal for a new iteration of ESA governance • Streamlined Current Bylaws • Keep the HOW Revised • Member vote to change Bylaws • Guardrails for keeping Society on course Both Bylaws and Policies and Procedures would be posted on ESA website for view prior to the member vote on these changes (and would continue to be available online). • Detailed • Home for the WHAT Policies • Managed by Governing and Board Procedures • More autonomy for Sections, Branches, Committees

More nimble, distributed decision making Member voting period: Current Process: 1x/year (summer) Bylaws Committee Proposal update Governing Bylaws seeks to sent to Membership Board placed on update votes update its Governing reviews member approved role or scope Board ballot Proposed New Process: Goal: Committee Proposal Governing To allow ESA Sections, seeks to sent to Board P&P update update its Branches, Committees, Governing reviews and approved role or or Governing Board to Board votes scope evolve and innovate much more quickly—no Meets quarterly more waiting for a year.

Your voice matters! Learn more at: https://www.entsoc.org/about/bylaws-governance/2018-esa-governance-review Now Ongoing • In-person Town Hall • Vote in Section, Branch, and Board elections • Online feedback form • Attend Town Hall meetings at • Frequently Asked Questions Branch Meetings and Annual • Contact ESA leaders directly Meeting • Vote on proposed Bylaws • Petition the Governing Board amendments (Summer 2018) (100 member signatures) • Contact your ESA leaders directly