Proposed Paid Family Leave Cathy Spage Director, Department of Human Resources Proposed Draft 1/28/20 DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 1
Opening Remarks Presentation review of proposed Agenda program Work Session DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 2
Overview The county is committed to a culture that helps our employees meet the demands of family and employment responsibilities. Offering our employees the option of taking Paid Family Leave (PFL) when they or a family member has a serious health condition, aligns with our strategic plan to foster a flexible workplace environment for the current as well as for our future workforce DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 3
Specific Changes PFL HAS BEEN PROPOSED TO CHANGE PARENTAL UNDER THIS PROPOSAL IT CAN BE USED FOR LEAVE FROM 80 HOURS TO 240 HOURS OF FAMILY MEDICAL EVENTS AS DEFINED BY FAMILY AND LEAVE (360 HOURS FOR 24-HOUR FIRE STAFF). MEDICAL LEAVE (FML). EVENTS AS DEFINED AS PART-TIME EMPLOYEES WILL BE ELIGIBLE FOR PFL FAMILY AND MEDICAL LEAVE ACT OF 1993 ON A PRO-RATED BASIS, PER ASSIGNED WEEKLY SCHEDULE DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 4
Specific Personnel Regulations and Procedural Memorandums Revisions • Personnel Regulations • Chapter 2 – Definitions • Adding definition of Paid Family Leave (PFL) • Chapter 10 – Leave • Adding definition of Paid Family Leave (PFL) • Chapter 12 – Performance Management • Adding definition of Paid Family Leave for initial probationary period (PFL) • Procedural Memorandums • PM3 – Advanced/Extraordinary Sick Leave • Updating leave usage order with existing county leave programs • PM36 – Leave Transfer • Updating leave usage order with existing county leave programs • PM43A/B – Family Medical Leave and Military FML • Adding definition of Paid Family Leave (PFL) • PM57 – Non-FML Medical Leave • Adding definition of Paid Family Leave (PFL) DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 5
Eligibility Requirements • An employee in a merit position with a serious medical condition may request up to 240 hours (360 for 24-hour Fire staff ) of paid leave for a medical event as defined by the Family Medical Leave Act (FMLA) of 1993, refer to Procedural Status Memorandum 43A FMLA. Part-time employees will be eligible for PFL on a pro- rated basis, per assigned weekly scheduled hours. Position • An employee will be eligible for PFL the first of the month following their date of hire, which aligns with our benefits and health insurance coverage. Service Requirement DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 6
The 12-month period is measured forward from the date when PFL first begins. *For a birth event PFL must be used within 1 st 6 months immediately following the birth, adoption, foster care placement for both the birthing and non- birthing parent Calculating the 12-month Consecutive Leave - can be taken as a block of time as certified by healthcare provider Period Intermittent Leave - Medical leave may be taken on reduced schedule if certified by healthcare provider DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 7
Types of FML Covered Absence Events Paid Family Leave (PFL) would provide up to 6 weeks 240 hours (360 for 24-hour Fire staff) of leave for a medical event as defined by the Family Medical Leave Act (FMLA) of 1993. Birth and care of the eligible Care of a family member Employee’s own serious employee's child, or placement (spouse, child, parent and health condition for adoption or foster care of a parent in-laws) who has serious child with the employee health condition DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 8
PFL/FML Event Period Overlap Event Start PFL 6-Weeks FML 12 Weeks Event Period DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 9
Provides an eligible employee who has a spouse, son/daughter, parent/parent-in- law in the National Guard, Reserves or regular Armed Forces, to take up to 6 weeks of paid leave due to an urgent need arising from active military duty or call to covered duty status. Types of FML Same 6 weeks of leave could also qualify for an employee who has a spouse, child, parent/parent-in-law or next of kin to provide care for a covered service member or recent veteran who incurred a serious injury or illness in the line of duty while Covered serving in the regular Armed Forces, National Guard, or Reserves. Absence Service Qualifying Military member Exigency Events Caregiver FML FML DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 10
During Initial Appointment to Birth Event Full-Time Employee (FTE) (birthing parent) County Paid Family Leave (PFL) During Initial Appointment, reaches FML Birth Event Full Time Employee (FTE) (birthing parent) Scenarios eligibility halfway through event 2020 Tenured Merit Serious Health Condition for Full Time Employee (FTE) for Employee self or care of a family member DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 11
• Scenario: Birth event within 12-month probationary period for full-time merit position • Date of Hire 12/9/19 • Birth event date 1/27/20 (Natural delivery 6- Birth Event FTE week period of medical incapacity) • PFL (240) for birth event must be completed (birthing parent) within 6-months from event date 1/27/20 - 7/27/20; next eligibility for PFL 1/27/21. Exhaust PFL 3/9/20 • Employee not eligible for FMLA < 1 year of service (Eligible for FML 12/9/20) DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 12
Birth Event FTE (birthing parent) EVENTBIRTHING PARENT STARTING ENDING APPLICABLE LEAVE HOLIDAYS PHASE 1-NATURAL 6 WEEKS 1/27/20 3/9/20 PFL, SICK, ANNUAL, COMP, & *LWOP 2/17/20 PHASE 2-BONDING 6 WEEKS 3/10/20 4/20/20 PFL, ANNUAL, COMP, & *LWOP JANUARY FEBRUARY MARCH APRIL MAY JUNE M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S 1 2 3 4 5 1 2 1 1 2 3 4 5 1 2 3 1 2 3 4 5 6 7 6 7 8 9 10 11 12 3 4 5 6 7 8 9 2 3 4 5 6 7 8 6 7 8 9 10 10 11 12 4 5 6 7 8 9 10 8 9 10 11 12 13 14 13 14 15 16 17 18 19 10 11 12 13 14 15 16 9 10 10 11 11 12 12 13 13 14 15 13 13 14 14 15 15 16 16 17 17 18 19 11 12 13 14 15 16 17 15 16 17 18 19 20 21 20 21 22 23 24 25 26 17 18 19 20 21 22 23 16 16 17 17 18 18 19 19 20 20 21 22 20 20 21 22 23 24 25 26 18 19 20 21 22 23 24 22 23 24 25 26 27 28 27 28 29 30 31 24 25 26 27 28 29 23 23 24 24 25 25 26 26 27 27 28 29 27 28 29 30 25 26 27 28 29 30 31 29 30 30 30 31 31 JULY AUGUST SEPTEMBER OCTOBER NOVEMBER DECEMBER M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S M T W T F S S 1 2 3 4 5 1 2 1 2 3 4 5 6 1 2 3 4 1 1 2 3 4 5 6 6 7 8 9 10 11 12 3 4 5 6 7 8 9 7 8 9 10 11 12 13 5 6 7 8 9 10 11 2 3 4 5 6 7 8 7 8 9 10 11 12 13 13 14 15 16 17 18 19 10 11 12 13 14 15 16 14 15 16 17 18 19 20 12 13 14 15 16 17 18 9 10 11 12 13 14 15 14 15 16 17 18 19 20 20 21 22 23 24 25 26 17 18 19 20 21 22 23 21 22 23 24 25 26 27 19 20 21 22 23 24 25 16 17 18 19 20 21 22 21 22 23 24 25 26 27 27 28 29 30 31 24 25 26 27 28 29 30 28 29 30 26 27 28 29 30 31 23 24 25 26 27 28 29 28 29 30 31 31 30 DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 13
• Scenario: Birth event within 12-month probationary period for full-time merit position; will become eligible for FML during leave occurrence • Date of Hire 3/10/19 • Birth event date 1/27/20 (Caesarean birth 8- week medical period incapacity); *predates FML eligibility the first 6-weeks of leave • Employee eligible for FML 3/10/20 (12-month Birth Event FTE period 3/10/20 – 3/9/21) • PFL (240) for birth event must be completed within 6-months from event date 1/27/20 - 7/27/20; next eligibility for PFL 1/27/21. Exhaust PFL 3/9/20 • Employee has 6-weeks remaining of FML entitlement (for a new event or if baby has serious health condition) DRAFT PROPRIETARY INFORMATION: SUBJECT TO CHANGE 14
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