Presentation: Coronavirus Response 11
This Meeting Overview • Stay Home, Stay Healthy Order • Changes to Open Public Meetings Act 12 2
The Big Picture Overview • T est of Emergency Response • Services still being provided • Challenges 13 3
Administration Overview • Collaborating with partners for uniform regional response: – Pierce County – East Pierce Fire & Rescue – Sumner Bonney Lake School District – Stafford Suites – Gordon Family YMCA – State of Washington – Congressman Denny Heck – Cities of Bonney Lake & Puyallup – Pierce County Library 14 4
Community Dev. Overview • Communicate with businesses with info & check in—email, survey & phone calls • Called banks about CARES Act loans • Adding info to website for businesses • Promoting open food establishments • Joining to get/provide info with – Puyallup-Sumner Chamber – EDB – Tacoma-Pierce County Chamber – Sumner Downtown Promotions Association 15 5
Cemetery Overview • Ongoing maintenance to prevent spoilage (mowing, etc.) • Conduct burials/funerals per the Stay Home, Stay Healthy order • Updating Cemetery Master Plan • Responding to calls remotely • Adjusted for social distancing 16 6
Parks Overview • Parks closed/Trail open • Garbage pick-up 3 days/week • Checking closed signs/tape • Disinfecting benches & garbage cans • Assisting Custodial as needed for disinfecting • Cut mowing in half—just enough to prevent spoilage • Planning and coordinating future projects 17 7
Facilities Overview • Sanitizing, cleaning & garbage collection at City facilities • Address custodial needs as arise 18 8
Human Resources Overview • Created project and hour types for payroll & tracking of COVID-19-related salaries. • Implemented Pandemic Response Plan • Implemented Families First Coronavirus Response Act Policy – Expanded FMLA to employees staying home – Provided 80 hours of emergency sick leave to all employees dealing with the effects of COVID-19 • Met with two unions regarding leave and social distancing. 19 9
Senior Center Overview • Closed to public since mid-March • Staff onsite to answer phone calls and distribute meals. • Approx. 30 cooked meals/day given out. Thank you Catholic Community Services! • Staff corresponding with seniors regularly though cards, letters and wellness phone calls. 20 10
Utilities Overview • Promoted on-line payment • Suspended March Utility Shut-Offs • Suspended April Penalties and Shut-Offs • Mailed notification with April statements about ability to make payment plans • Drafting “Notice of Past Due Account” to keep delinquent customers informed • Took advantage of business closures to upgrade commercial water meters on Main Street and Industrial area. 21 11
Municipal Court Overview • Followed WA Supreme Court order suspending all cases and hearings • New charges being filed are getting May or June court dates • If necessary, certain cases will either be done telephonically or in a mostly empty courtroom that is closed to the public while following proper social distancing guidelines 22 12
Information Technology Overview • Equipped most City Hall employees with computers, phones & access to work remotely • Created phone tree for main phone line, so callers can follow automated prompts to be directed appropriately • Set up Go To Meeting account/users • Providing Helpdesk support to all users while working remotely • Distributed IT -related training resources 23 13
Police Overview • Most support staff are telecommuting. • Chief, Deputy Chief, detectives, and records staff alternating days at work to reduce workplace exposure. • Patrol staff have adequate PPE and supplies to perform their duties. • Implemented special response guidelines and workplace social distancing to increase officer safety. • Calls for service are substantially down. • New lateral officer still scheduled to start April 16 th 24 14
Police - Regional Overview • State & County updates daily • Weekly law enforcement call with County Dept of Emergency Management • Enacted emergency mobilization plan for mutual aid police coverage • Streamlined testing process for all first responders • Connected local company to provide masks to FBI nation-wide, JBLM, etc. 25 15
Animal Control Overview • Shelter is closed to the public • Continue to house and care for animals, including food pantry upon request • Field responses have not been impacted • Calls for service are dramatically down. 26 16
Public Works Overview • SR410/Traffic Avenue continues with social distancing measures in place • Other projects are made safe and then suspended until order lifted • Shops continue with urgent projects/those that allow for social distancing • Wastewater Treatment Facility continues with social distancing measures in place • Report a Problem still works, so use it to report PW issues 27 17
Development Svcs. Overview • Continuing to accept and process permit applications – Prioritizing essential services related permits – Goal is to have as many permits ready when Stay at Home order is lifted • Construction inspections only for essential projects/activity • Code Enforcement continues—with realistic timelines for compliance • EnerGov implementation progressing 28 18
Legal Overview • Interpreting & clarifying response to Order and its enforcement – Engage in conversation w/6’ of distance – Extreme cases of individuals violating, consider criminal charges – Extreme cases of businesses violating, revoke license, consider further action – Determining what is and is not “essential” for construction – For “grey area” projects, request contractor obtain waiver from the State to continue inspections 29 19
Finance Overview • Reviewing likely revenue impacts on sales tax, property tax, real estate excise tax, motor vehicle fuel tax • Conservatively, estimating a $1.5M impact to the General Fund • Adjusting cash flow due to delayed date for Property Tax payment • Continue to process payments, mostly remotely, thanks to conversion to Munis software 30 20
Finance Overview • Identifying expenses in the General Fund that can be eliminated or deferred: – Unused remediation funds already budgeted – Eliminate $80,000 for Volunteer Sidewalk Program – Eliminate/defer $60,000 for the City Hall reader board – Eliminate 2020 seasonal hiring in CD and Communications; re-program seasonal hiring in Public Works to utilities (requires a re-working of the work plan) for an anticipated savings of $55,000 – Defer hiring of the new police officer until 2021 for an anticipated savings of $75,000 – Eliminate $50,000 budgeted software support (absorbed in Information Systems Fund) and $12,000 Fire Pension Actuarial Study in Finance Department 31 21
Finance Overview • Future potential sources of revenue: – One Time Funds: • Accessing City Council Strategic Reserves (property tax reserve) • Accessing Contingency Fund Reserves (requires a City Council supermajority) • Using proceeds from the Red Apple sale – Deferring interfund loan payments (YMCA Commitment and Main Street Property Acquisition) 32 22
Communications Overview • Keeping messages going for information, partnership and comfort/humor • Updating website daily including posts related to coronavirus, resources for businesses, dining options, and FAQs • Posting to social media daily • E-news continuing weekly • Remote coordination of spring newsletter • Assisting with messages for all departments • Updating signage as necessary 33 23
Questions? 34
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