Wold Architects and Engineers 332 Minnesota Street Suite W2000 Saint Paul, MN 55101 651 227 7773 Physical Criteria Committee Meeting 1 September 14, 2016 PLANNERS ARCHITECTS ENGINEERS
Agenda » Introductions » Overview of Goals / Outcomes » Types of Data » Information in Detail » Criteria Development & Discussion » Other?
Introductions Wold Architects and Engineers Co-Chairs Who Are You? » Name » Connection
Goals / Outcomes Quantify / Define Need • Where Should The Focus Be? What Should The Priorities Be? • What Are Minimum Expectations? • What Are Operational Goals? • How Do Physical Conditions Limit Learning? Roles & Responsibilities 1. Show Up 2. Talk To Others 3. Review the Information 4. Participate in the Discussion 5. Be Respectful
Types of Data Facilities Inventory: District Funding: Life Cycle Assumptions Buildings & Grounds Budget • • Baseline Assessment Previous Maintenance Funding • • • Requires prioritization to • Utility Data customize Current Roof & Paving Plans • • Technology Plan Future Data (as needed): For Consideration: • Systems comparison • Similar approaches in other Cost models Districts? • • Code / Regulatory Standards • Minimum Standards & Approaches
Inventory Why Were the Facilities Inventoried? • Current Observation of Existing District Facilities • Updated Catalogue of Existing Materials and Equipment • Development of Comprehensive Maintenance Strategy • Create Two Year Alternative Facilities Recommendation • Forecast Ten Year Maintenance Recommendation
Inventory Facility Inventory Process • Define District Categories and Sub-Categories • Tour Existing Facilities (Incl. meeting with On-Site Staff) • Define Analysis Criteria • Apply Analysis Criteria to the Inventory • Evaluate Inventory Program Recommendations • Develop Two and Ten Year Maintenance Plans
Inventory District Primary Categories / Sub Categories [ Architectural] • Mechanical • Site o HVAC o Parking o Plumbing • Exterior o Controls o Envelope • Electrical o Doors o Power & Distribution o Roofing o Lighting o Fenestration o Systems • Interior o Floors o Walls o Ceilings o Doors o Equipment o Casework o Other
Inventory Life Cycle Base Timelines • Boilers • 25-40 Years • Casework • 25-45 Years • Ceiling Systems • 20-40 Years • 15-30 Years • Chillers • 20-30 Years • Exterior Doors • Interior Doors • 30+ Years • Corridor Lockers • 30-40 Years • Exterior Aluminum Windows • 30+ Years • 100+ Years (Tuckpointing: 35 Years) • Exterior Face Brick • 10+ Years • Exterior Sealant • 25 Years • Metal Toilet Partition • Room Carpet • 15-25 Years • Corridor Carpet • 15-20 Years • 40+ Years • Ceramic Floor Tile • 40+ Years • Quarry Tile Flooring • 25+ Years • VCT Flooring • Plumbing Fixtures • 20-50 Years • Built-Up Roof Assembly • 30 Years • 15-20 Years • Ballasted EPDM Roofing • 30 Years • 90 mil Adhered EPDM Roof • 40-60 Years • Ceramic Tile Wall Finish • Paint Wall Finish • 5-10 Years • Vinyl Wall Covering • 15-20 Years
Inventory District Priorities (TBD) • Priority 1: Items concerning mitigating deterioration of the building and energy efficiency • Priority 2: Items that concern exterior site areas • Priority 3: Items concerning indoor systems that are deteriorated • Priority 4: Items that concern high use student areas • Priority 5: Remaining deferred maintenance items
Findings / Analysis ISD 623 Facilities Snapshot • There are nearly 10 acres of Carpet throughout the District. • There is over 69,000 SF of Ceramic Tile Floors throughout the District. • There are over 25 acres of Roofs throughout the District. • There are over 1.3 Million SF of Painted Walls throughout the District. • There are 21 Roof T op Air Handling Units throughout the District. • There are 161 Interior Air Handling Units throughout the District. • There are over 1,875 Sinks throughout the District. • There are over 20,000 Light Fixtures throughout the District. • There are over 30 acres of Parking Lots throughout the District.
Findings / Analysis Draft Report: Context • Everything is currently included based on Life Cycle. • Annual Funding set to $200 Million to show backlog. • Inflation set to fixed 4%. • No prioritization or sorting has been implemented. • No upgrades are included – “like for like” replacement.
Findings / Analysis T en Year Overview (with Backlog) • $186,265,845 in Total Recommended Maintenance o Exterior: $ 31,540,674 Exterior 4% Site 6% o Mechanical: $ 76,509,089 o Electrical: $ 12,459,630 o Interior: $ 56,713,503 Interior 12% Mechanical 69% o Site: $ 8,829,159 • Recommended Work at all District Facilities Electrical 6% • Backlog in Year One: $ 147,594,145
Findings / Analysis Context Roseville is an Older Infrastructure District: • Last major renovation was 20+ years ago • (Almost) All buildings built between 1952-68, and are now 50-60 years old • Harambee is the newest building (1996) • Different issues than a suburban growth district
Strategic Planning Annual Funding Strategy Assumptions • Immediately Addressing Entire Backlog is Not Practical or Feasible • Continued Investment at Current Rate Will Require Significant Future Investment • Any Plan Must Address Critical Asset Deterioration Immediately • Equity Between Buildings and Work Categories is Expected • Life Expectancy Issues Will Drive Major Funding Allocations • A roof life expectancy of 25 years requires 40% replacement over ten years • An asphalt systems life expectancy of 20 years requires 50% replacement over ten years • Energy Efficiency Projects with High Return Costs Should Be Explored Planning Will Likely Be a Combination of Annual Investment, Future Reinvestment Strategy, and Efficiency Based Project Alternatives
Strategic Planning The Facts: • For every District in Minnesota, annual funding allocations by the state fall considerably short of what is required to maintain district assets. • Capital funding for School Districts is tied to age of buildings and District owned square footage as well as pupil counts. Capital funding can only be used for capital expenditures such as buildings, textbooks, technology, etc. Each District makes difficult choices as to allocations for the different types of capital investments • Minnesota State funding for capital expenditures falls short 80% annually; over a 15 year period, this leads to an approximate $75 million backlog in deferred maintenance for a School District the size of Roseville Area Schools. • Even when a District approaches it’s taxpayers with a significant facility reinvestment plan, it is unlikely that a School District will ever be able to fully catch up. Prioritization becomes important when discussing facilities needs with the public. • The combination of inadequate annual funding and maintenance needs of roughly 1,500,000 square feet of facilities leads to a cycle of maintenance reinvestment request every 7-10 years to stay on top of facility issues.
Strategic Planning Efficiency / Return On Investment Projects 0 to 5 year Payback: 5 to 10 year Payback: • Ventilation air management/CO2 control. • High efficiency boilers. • High efficiency water heaters. • 2- speed control of gymnasium AHU’s. • Convert to direct digital controls. • 2- speed control of auditorium AHU’s. • Free cooling space temperature setpoints. • AHU discharge temperature reset. • Weather tighten exterior envelope. • District wide control access. • Repair steam traps. • Variable speed/high efficiency motors. • Variable speed kitchen exhaust. • De-stratification fans in gyms. • Lighting controls (occupancy sensors, photo cells, daylight controls) Significant Investment Strategies [Up to 30% Reduction in Operating Costs] • Convert from steam to hot water operation. • Heat recovery of exhaust air. • Replace air handling / unit ventilator systems near the end of their useful life with new modern system approaches.
Inventory Summary • District has kept up-to-date on Roofs & Paving Mechanical Overwhelming Issue: • Every building had issues with temperature control • Pneumatic controls out of date • Tunnel based ventilation doesn’t meet ventilation • standards; may contain asbestos Tremendous potential for efficiency • Dehumidification? • Finishes are Showing Life Cycle • • Fairview Needs Reinvestment Decision
District Facilities Building Built Additions (Remodels) Brimhall ES 1957 1958, 1959, 1972, 1994 Central Park ES 1966 1968, 1996 Edgerton ES 1952 1955, 1961, 1967, 1969, 1996, 2004 Falcon Heights ES 1951 1961, 1969, 1995, 1998, 2014 Harambee ES 1996 Little Canada ES 1968 1989, 1995 ED Williams ES 1963 1966, 1969, 1997, (2016) Parkview Center School 1967 1969, 1975, (1997) RAMS 1963 1966, 1970, 1972, 1974 (Portables), 1975, 1990, 2004 RAHS 1952 1962, 1969, 1970, 1975, 1993-96, 2003, 2005 Fairview CC 1956 1957, 1969, 1973 District Center 1967 Various Minimal Renovations
District Facilities • 1957, 1958, 1959, 1972, 1994 Brimhall Elementary School • 16.80 Acres
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