Participatory Budgeting Final Review Meeting October 26 th 2016 Presentation date 1
Today’s Agenda Point Three 1. Welcome 2. Presentation: - Consultation Results - What we heard - What we plan to report to the Board 3. Discussion, Q&A 4. Next Steps 5. Wrap-up, Evaluation 2
Why we are here Point Three • Share the results of the PB Consultation Sessions • Describe the key information being included in the report to the Board • Discuss next steps 3
Point Three But first… 4
Thank you! … For your time …For your feedback … For working together on solutions 5
Consultation Results Point Three Raw Feedback on 6 Action Plans & Key Themes PB Tenant Proposals Consolidated 6
Consultation Results : Consolidated Themes What we don’t like What we like Solutions 1. Better Communications 1. PB monitoring committees 1. Tenant empowerment • not communicating/meeting Clear ideas/project descriptions (involvement and (drawings, renderings etc.) their purpose engagement) in decisions • What is PB? from beginning to end • Clear roles of staff and tenants in 2. Not enough tenant control at the process the local level 2. TCHC communities get to • Capital vs. PB think and talk about their • Better education for staff about the 3. Not enough tenant needs with staff and each- process participation at building-level • other Transparency and engagement with meetings tenants during construction • Dedicated staff as advisors 3. Fairness for tenants through 4. The process by which the democratic process 2. Better project selection process tenants choose projects (working together to make • decisions) Fairer representation of 5. Voting is not fair to tenants communities • Less staff influence over choices 4. Positive interactions with • More transparency 6. Scoping and pricing of staff who are knowledgeable • More local project selection projects is often incorrect, • Make history of past projects and it is inefficient available to tenants • Provide information earlier (i.e. 7. Not enough transparency scoping info) when communicating project • Share details of capital projects • information to tenants Ensure equitable distribution of funds
Consultation Results: Point Three 3 focus areas for further work Process Communications Engagement • • • The best part of PB Clear roles and Better information & responsibilities (of staff, education about PB • The more tenant tenants) • involvement, the better Educate new tenant • Voting system participants & new staff • Tenant decision-making • Scoping and pricing isn’t • throughout the process More communication successful during the entire life of • Tenant empowerment projects • Transparency and • • Gathers the community accountability for projects Consult with tenants on around building issues and the work required changes, sign- off • • Tenants and staff work Other processes at TCHC • together to learn from: tenant Clarity on roles, councils, use of space processes related to funds etc. capital projects 8
What we plan to report the Board Point Three • The Status of PB: In 2017, TCHC will not run a PB program using the current process. Staff and tenants will work together to develop new and improved tenant decision- making (‘TDM’) models. • The Process : explain who we consulted with, and how we did it. • The Results – 3 Critical Components: the aspects of PB that tenants have identified as the most important – engagement, process, communications. These are the focus areas for an improved process for tenant decision- making on TCHC budgets. • The Results – Solutions: we asked tenants to get specific, and develop action plans and proposals for how to design an improved process. These action plans provide staff with an understanding of the types of things tenants want to see in an improved process. 9
What we plan to report to the Board Point Three • TCHC staff and tenants will work together in 2017 to design and pilot a tenant decision-making process specific to the Capital Repair Plan . Examples of the capital repair plan: Fobs, Lobby upgrades, Repair of damaged interiors, Flooring, Driveway paving, Garbage enclosures , Playgrounds, Steps/sidewalks, Roof replacements, Window Replacement, Boilers etc. • TCHC staff and tenants will work together in 2017 to design a tenant-led decision-making process specific to community-based projects. This process should be complementary to what is being developed through the tenant engagement system refresh The proposed models and action plans tenants worked on will be analyzed as part of the design of the final process Examples of “community - based projects”: Furniture/Benches, Plants and Gardening, Bike Racks, Library Furniture and Books, Blinds, Fitness Equipment, Recreation Room Furniture etc . 10
Point Three Discussion Q&A 11
Next Steps Point Three • November 21 st : Resident Services Committee (RSC) • Results of consultations posted on torontohousing.ca • Work with tenants and staff to design the new TDM (tenant decision-making) processes • Implement new processes sometime in 2017 12
Point Three Evaluation Please fill out our questionnaire to provide feedback on the consultation sessions. 13
Thank you! 14
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