October 2019 Welcome and Overview Charmaine Davis-Bey, M.Ed. - PowerPoint PPT Presentation

Partnerships, Equitable Services, Sustainability and Compliance/Monitoring Updates October 2019

Welcome and Overview Charmaine Davis-Bey, M.Ed. Education Program Specialist, 21 st CCLC Regional Consultant – Northeast Region

Today’s Discussion • Importance of program partnerships • Equitable services provision • Long-term sustainability • 21 st century compliance and monitoring requirements • Additional resources

Making Your Partnership Work Assurances Partnership Agreement Ongoing Communication

Partnerships Grantee: Responsible for Developing Partnerships Expand Partnership List to Meet Programmatic Needs

Partnerships Ohio Improvement Process (OIP) TBT/BLT/DLT = Collaboration Alignment with instructional school day

Supporting Implementation

Partnerships

Equitable Services – Key Points Equitable Participation Consultation must be TIMELY, MEANINGFUL and is REQUIRED

Equitable Services – Key Points *REQUIRED: Local Education Agency to be responsible for provision. Districts may add a continuing grant to the already required nonpublic consultation.

Equitable Services – Key Points The CBO partner may handle the contact but if the provision is not implemented correctly, the district partner is responsible. The district knows with whom they are required to consult during nonpublic consultation.

Program Sustainability

Program Sustainability – Funding Resources • General Fund • Charitable Trusts • Fund Map • Other State/Federal Funding –TANF, WIOA, CCDBG, CDBG Source: Financial Strategies to Support City-Wide Systems of Out-of-School Time Programs (Strategy Guide). The Wallace Foundation.

Sound Sustainability Plan = Long-Term Program • Program Vision Statement • Program Background • Current and Potential Funding Sources • Sustainability Results • Program Elements to be Sustained • Partnerships • Time Frame

Sound Sustainability Plan = Long-Term Program

Compliance Tool and Monitoring Updates FYI…For FY20

Effective Evidence-Based Practices ü Academic Performance ü Overall Achievement ü Postsecondary/Workforce Preparation ü Positive Youth Development

21 st CCLC – Performance Measures Reading/Math ü 100 percent of programs provide AT LEAST two hours of enrichment (per approved application) ü Documentation includes lesson plan, curriculum description

21 st CCLC – Performance Measures Family Engagement ü 100 percent of programs provide AT LEAST three evidence-based educational development opportunities: o Family literacy classes, family/school/community activities ü Documentation includes flyers, sign-in sheets, program schedule/calendar

Program Management Program Manager to meet at least monthly with district and building level teams (BLT or DLT) ü Collaboration/integration should be in alignment with the school day ü Documentation includes meeting agenda and minutes

Program Management Licensing Documentation – under First Year Implementation Phase survey ONLY ü Elementary/Middle Schools – SACC or Ohio Department of Education License Number ü High School – No Licensing Required ü Youth Development Exemption – As Needed

Staffing and Professional Development Certified Teacher – Overseer of Academic Content ü Must review and approve lesson plans (daily/weekly) ü Documentation is CRITICAL and includes actual lesson plans

Staffing and Professional Development Personnel Evaluation Process ü Must align with 21 st CCLC Performance Measures ü Documentation includes: Individual professional development plan

Programming Evidence of Student Choice/Youth Voice in programmatic planning implementation ü Documentation includes: Student advisory board meeting agenda and minutes ü Suggestion: Be creative in student involvement (Examples may include assigning leadership roles and incentivizing participation)

Monitoring Reminders ü Performance measures should be the basis of EVERYTHING created. ü Daily/weekly schedules are to be posted in programming space and within the school/site building.

Preparing for your 1 st Year Implementation Survey Become familiar with Department Compliance > FY20 > FY20 21 st CCLC Monitoring Survey Print off copy of survey & use as checklist for documentation collection/organization Survey documentation is due Dec. 17, 2019!

Compliance Trainings: Register in STARS Who Compliance Region Location Registration Attends? Training When? Department of Registration in Mandatory for all • Oct. 21 Administrative STARS Program Services Managers Central • Oct. 25 Walnut-Willow Conf *Computers are Morning Room not available at 9 a.m. – Noon 4200 Surface Road this facility, so • Nov. 1 Columbus, please bring Afternoon Ohio 43228 your laptop. 1:30 – 4 p.m. 614-752-8381 • Nov. 5

Resources Ohio Improvement Process (OIP) - Partnerships http://education.ohio.gov/Topics/District-and-School-Continuous- Improvement/Ohio-Improvement-Process/Supporting-Implementation FAQ’s on Equitable Services – Equitable Services Provision Sustainability - https://www.wallacefoundation.org/knowledge- center/Documents/Financial-Strategies-to-Support-Citywide-Systems-of- Out-of-School-Time-Programs.pdf FY2020 21 st CCLC Monitoring Surveys – https://myohio.gov > Applications > Compliance Youth for Youth (Y4Y) – Family Engagement https://y4y.ed.gov/learn/family/ 21 st CCLC Blog - https://21stcenturylearningcenters.wordpress.com/

Let’s stay connected! Charmaine Davis-Bey charmaine.davis@education.ohio.gov 614-387-0460

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