NM Data In Integration Grant Program: Webinar 2 Zach Grant New - PowerPoint PPT Presentation

NM Data In Integration Grant Program: Webinar 2 Zach Grant New Mexico Sentencing Commission 505 595 6468 | zwg2@unm.edu JULY 8, 2019

BACKGROUND

HB 267 (and related junior budget bills) • Pretrial Bucket: contact AOC’s Kelly Bradford - aockkb@nmcourts.org • Data Integration Bucket: ~900k • Overseen by New Mexico Sentencing Commission (NMSC) • ~450k for statewide, will first target the SID (state identifier number) • ~375k for Data Integration Grant Program • Mandates creation of CJCCs, requires grant applications be endorsed by those CJCCs

WHY DATA INTEGRATION?

WHY DATA INTEGRATION? • For system as a whole: streamlined business processes

WHY DATA INTEGRATION? • For system as a whole: streamlined business processes • For policy makers: easier, more informed policy and resource allocation decisions

WHY DATA INTEGRATION? • For system as a whole: streamlined business processes • For policy makers: easier, more informed policy and resource allocation decisions • For program managers: Effective, efficient, timely program evaluation and performance management

WHY DATA INTEGRATION? • For system as a whole: streamlined business processes • For policy makers: easier, more informed policy and resource allocation decisions • For program managers: Effective, efficient, timely program evaluation and performance management • For the public: better “service” AND therefore safety

LONG TERM VISION

LONG TERM VISION • CURRENT: • Siloed information due to the fragmented structure of the criminal justice system

LONG TERM VISION • CURRENT: • Siloed information due to the fragmented structure of the criminal justice system • STRUCTURE: • CJCC – type bodies provide a vehicle for using technology more collaboratively to break down OR connect those siloes systematically, including (eventually) governance of sharing agreements and data usage.

LONG TERM VISION • CURRENT: • Siloed information due to the fragmented structure of the criminal justice system • STRUCTURE: • CJCC – type bodies provide a vehicle for using technology more collaboratively to break down OR connect those siloes systematically, including (eventually) governance of sharing agreements and data usage. • EXPECTATIONS: 20 year project • Coloring in the wall metaphor • Supermarket metaphor

WHY LOCAL DATA INTEGRATION GRANTS? • Open ended, ground up approach. We want to identify: • local priorities based on local variables • priorities that are common to multiple districts • as many collective needs as possible to include in report back to State Legislature • Design Thinking - Vase Example • Coopetition more than competition You tell us problem and the proposed solution! We pay! (If we can!)

WHY CJCC APPROVAL? • To ensure key stakeholder decision makers are informed about any applications submitted and have had an opportunity for input • To ensure collaboration has occurred in the application drafting process among 2+ CJCC stakeholders • Exact process will depend on your local CJCC.

APPLICATION PROCESS

TIMELINE: • JULY 15: application packet released • JULY 15- AUGUST 15: additional webinars planned, including potential • vendor demos • brainstorming assistance • AUGUST 15: applications due by 5pm • SEPTEMBER 1: grants awarded, contract and vendor selection process begins • HIGH REACHING GOAL - OCTOBER 1: work begins

APPLICATION PACKET • Still in development but… • …will aim to be fairly open ended • As light as possible: ID the problem, PROPOSE a solution, PROVIDE some background information. • Will ask for as many applications as your district can generate • Will ask for broad stroke budget numbers. More important will be the level of collaboration and vision behind the idea.

THE MOST COMPETITIVE IDEAS WILL: ❑ Have BREADTH: i.e. benefit at least 3 criminal justice stakeholders (more = better) ❑ Have DEPTH: i.e. solves consensus priority needs. ❑ Aim to take a small bite out of a BIG apple: • Can provide tangible benefit in 1 year • Will enable additional future development to solve additional needs • Take an iterative, modular, micro-services approach to technology developmen t ❑ Allow for, immediately or in the future: • Easier access to data from external users (APIs etc) • Cleaner processes that lead to cleaner data entry / maintenance ❑ AND/OR: Lead to cost savings and efficiencies in logistics or other system processes

WHAT NOW?

WHO TO INVITE TO PARTICIPATE: • Anyone with insight and breadth of knowledge about: ❑ Sending or receiving information to and from their entity to external partners (includes IPRA) ❑ Records management ❑ IT / Networking ❑ Data management ❑ Business processes and flows with external partners

STEPS: 1. Assemble group of representatives from relevant CJCC partners 2. Inform them of process and program 3. Gather ideas from the group, brainstorm 4. Compile into a wish list 5. As a group, evaluate wish list and prioritize by vote 6. Identify which top ideas match application criteria the best 7. Identify: • sponsor entity for that idea / application • partner entities to assist the sponsor • Individual(s) to draft the application 8. Gain CJCC approval 9. Submit to NMSC on August 15

WISHLIST SPREADSHEET TOOL • GOAL : identify consensus priorities. • USES : Google Sheets – allows for collaboration from multiple stakeholders remotely • If you’re a stakeholder with an idea : find your own section of empty space on Tab 1, enter background info on the idea(s) for others to review. • If you’re the group coordinator: • Encourage all representatives to vote before you meet on Tabs 2 (BREADTH) and 3 (DEPTH) • Before the meeting, prep Tab 6 by sorting ideas to show highest votes • As a group: • Optional: discuss which ideas are similar (Tab 4) and what broad stroke start-up costs might be (Tab 5) • Required: Using scores on Tab 6, discuss which ideas meet group’s goals the most

SAMPLE IDEAS • Court Processes: • Access to real time court disposition information • Automate calendaring information • Automate notice of hearings • Custody Related: • Where is an individual being held? • Are they under supervision? • Are they in the infirmary? • Do they need to be on or taken off the transport list? • Warrant Related: • Enable law enforcement and jails to get most updated warrant information possible. • Is the person alive? (DOH Death certificates) • Was the warrant quashed or cancelled? • Is there an outstanding warrant in another county before a jail release? • High frequency utilizers / familiar faces – • pull data from multiple sources to gather real-time information about the most frequent utilizers across the system. ER visits, multiple arrests, treatment needs or costs in jail, flag for diversion, etc.

STILL TO COME AS TIME ALLOWS: • Demos from prospective vendors with examples of projects from other states and local jurisdictions • Data integration research and background information (not just a NM effort)