NHVR Transition Due Diligence Employee Information Session Todays - PowerPoint PPT Presentation

NHVR Transition Due Diligence Employee Information Session

Today’s session Provide an update on the NHVR transition Overview of due diligence reports and materials Overview of how the NHVR uses due diligence and next steps Opportunity for you to ask questions NHVR Transition - Employee Information Session 2

Schedule dule of sessions ions JULY 2019 AUGUST 2019 SUN MON TUES WED THUR FRI SAT SUN MON TUES WED THUR FRI SAT 01 02 03 04 05 06 01 02 03 07 08 09 10 11 12 13 04 05 06 07 08 09 10 Black- Glen Parkes Armidale Penrith heath Innes 14 15 16 17 18 19 20 11 12 13 14 15 16 17 Wollongong Wagga Wetherill Botany Wagga Park Goulburn 21 22 23 24 25 26 27 18 19 20 21 22 23 24 Woy New- Woy castle 28 29 30 31 25 26 27 28 29 30 31 Parra- Parra- matta matta 01 02 03 04 05 06 07 Grafton 3

Our commi mmitmen tment t to yo you We will continue to: Be as open, timely and transparent as possible Keep you informed and engaged by providing consistent and accurate information as soon as it is available Provide opportunities for you to raise issues and ask questions NHVR Transition – Employee Information Session 4

Evo volving ving Tran anspor sport The new operating model has no impact on the NHVR transition planning process NHVR Transition – Employee Information Session 5

Tran ansi sition tion upda date te • We’ve reached a key milestone in the NHVR transition process • Independent Assurance Review reported to the Transport Infrastructure Council on 2 August 2019 • NHVR is developing a draft concept of operations for NSW NHVR Transition – Employee Information Session 6

Key y issu sues es to prog ogres ess s How the NHVR will operate in NSW and the underpinning assurance framework Agree the process for transition of employees to the NHVR Agree how existing employee benefits and entitlements will be treated Future delivery of State activities, including HVIS

How w empl ployee ees s transiti sition n is a key y outco come me 1 2 3 How employees will transition to the NHVR is a key outcome for the program. We will ensure employees who are transitioning are looked after . No decisions can be made about the transfer of people or functions until concepts of operations for both HVNL and retained services are developed and agreed for NSW. 8 NHVR Transition – Employee Information Session

Bene nefits ts and d entitlem tlemen ents ts – key y items ems We are working to identify and agree employee benefits and entitlements, including: Treatment of annual leave Treatment of existing long and sick leave service leave Superannuation, including NHVR contributions to Conditions of employment on Defined Benefits transfer Superannuation NHVR Transition – Employee Information Session 9

Due diligence has been submitted, and the NHVR is currently analysing the qualitative and quantitative information and documentation provided. Based on the due diligence information, the NHVR is developing its concept of operations for NSW. Due It took longer than The due diligence stage originally anticipated. was a detailed and lengthy process. Diligence The focus was on gathering all the relevant information. Employee Information Session – July 2019 10

Why we we under derto took ok due e diligen ence e Purpose The due diligence project has provided a rich and detailed record of what we deliver and how. This information will: • inform both the NHVR’s future operating model in NSW • Provide input into how NSW can best continue to deliver retained services • Provide a smooth and seamless transition to the NHVR. We’ve also detailed non-HVNL activities where relevant, to provide a broader picture of the dependencies and synergies between HVNL and State programs. NHVR Transition – Employee Information Session 11

Due e diligen ence ce snapsh shot ot The Roads and Maritime NHVR Transition Team has spent a number of months working with a teams across CaRS and Business Services Divisions, gathering and analysing information to document HVNL activities and processes. Oct ‘18 Sep ‘18 Nov ‘18 Dec ‘18 Jan ‘19 Feb ‘19 Mar ‘19 Apr ‘19 May ‘19 Jun ‘19 Data collection Information gathering and discussion with SMEs Final preparation of information ahead of RMS Internal approvals RMS internal approvals Sent to NHVR Employee Information Session – July 2019 12

Valid idatio ion and approvals ls Melinda Bailey, Executive Director CaRS Roger Weeks – Director, Christine Lithgow, General Counsel Compliance Trish Grunert – Director, Service Trudi Mares – Director, People & Relationships Culture Brett Patterson – A/Director, Stuart Werner – Chief Information Insights & Education Officer Claudia Huertas – Director, John Swadling, Director, Property Program Management Procurement & Commercial Julie Morgan – A/Director, Sandra Roocke – A/Chief Enrolment Financial Officer NHVR Transition – Employee Information Session 13

Servi vice ce cate tegori ories SC01 On-road compliance SC02 Authorised Officer procedures / activities SC03 Compliance Investigations SC04 Prosecutions Service SC05 Intelligence categories covered by SC06 Approval and management of third-party service providers (Heavy vehicle defect clearance) due SC07 Approval and management of third-party service providers (Heavy vehicle modifications) diligence SC09 Agency managed HVNL vehicle inspections (defect clearance, modifications, exemptions) SC10 Regulatory Audits (NHVAS) SC12 Intelligent Access Program (IAP) SC16 Camera detected heavy vehicle offence monitoring SC19 Corporate and Support Services SC11 GIS: Enforceable Network Maps Already SC13 Customer Information and Education submitted to SC14 Written Work Diaries the NHVR SC15 Issue Access Permits

NHVR HVR templ mplates tes Information requested by the NHVR which explains how we conduct HVNL activities Service Definition Governance Funding models Process Information Technology People Service Performance Management Stakeholder Engagement (Relationships) NHVR Transition – Employee Information Session 15

Employee Information Session – July 2019 16

Employee Information Session – July 2019 17

Due e diligen ence ce – HVNL NL effor ort t by by position tion and d FTE Positions Full Time Equivalent (FTE) Insights & Program Program Insights & Education Management Management Education Branch Branch Branch Branch Office of the 3 positions Executive 0.22 FTE Service 30 positions 9.13 FTE Office of the Director Relationships Executive Service Branch Director 1.4 FTE Relationships Branch 4.45 FTE 14 positions 9 positions Enrolment Total: Branch Enrolment Total: 267.45 FTE 1.05 FTE Branch 445 delivering a 4 positions Positions component delivering a of HVNL Compliance Compliance component of activity Branch Branch HVNL activity 385 positions 251.15 FTE Employee Information Session – July 2019 18

Emplo ployee e locations ns 37 locations are headquarters for employees who deliver HVNL activities Location Number of Location Number of employees employees Albury 2 Mount White 24 Armidale 6 Mt Boyce 12 Batemans Bay 2 Newcastle 1 Bathurst 8 North Sydney 1 Bega 3 Nowra 3 Botany 27 Parkes 12 Carrington 19 Parramatta 131 Coffs Harbour 7 Penrith 21 Deniliquin 2 Queanbeyan 3 Dubbo 13 Singleton 4 Glen Innes 17 Tamworth 7 Goulburn 2 Taree 4 Grafton 5 Tweed Heads 7 Kankool 4 Unanderra 12 Kempsey 5 Wagga Wagga 11 Leeton 6 Wetherill Park 26 Lismore 4 Wollongong 5 Marulan 21 Young 3 Milsons Point 5 Total 445 NHVR Transition – Employee Information Session 19

Work k locati tion ons 326 locations around the State are currently used to deliver HVNL activities Roadside Enfor orcement nt HVIS 80 80 HVSS Office 230 230 5 11 11 NHVR Transition – Employee Information Session 20

Examp amples es of due e diligenc nce e docu cumen ments ts NHVR Transition – Employee Information Session 21

Due e diligen ence ce docu cume ments ts, by by bran anch h Service RMS, 6 IT, 6 Program Relationships Management Branch, 12 Branch, 5 Insights & Education Property, 2 Branch, 14 NHVR We have collected a total of 581 Transition, 15 documents relevant to HVNL Enrolment activities – owned by different Branch, 16 areas of the business People & Culture, 137 Compliance Branch, 368 NHVR Transition – Employee Information Session 22

Due e diligen ence ce docu cume ments ts, by by docu cume ment t type pe 82 581 28 100% 32 128 90% 80% 133 70% 60% 50% 178 40% 30% 20% 10% 0% Procedures Process Role Operational Policy Other* Total maps Descriptions templates documents *includes 2 documents which NHVR Transition – Employee Information Session summarises 78 property agreements 23 and 12 IT agreements

Examp ample e of due e diligenc nce e detai tail – equip uipmen ent t NHVR Transition – Employee Information Session 24