NEW SPECIAL EDUCATION DIRECTOR TRAINING SPONSORED BY ICASE - PowerPoint PPT Presentation

Indiana Resource Network (IRNs) 38 • IEP Resource Center • Indiana Center on Teacher Quality (ICTQ) • Project SUCCESS • PATINS Project (ICAM) • IN*SOURCE • PASS Project • Indiana Deaf-Blind Project • Indiana Secondary Transition Resource Center Additional Resources: • PBIS Indiana • Indiana Resource Center for Autism • HANDS in Autism • Center on Education and Lifelong Learning • Center for Deaf and Hard of Hearing Education

Indiana Resource Network 39 Indiana IEP Resource Center http://www.indianaieprc.org/  Support the use of Indiana IEP  Facilitate the development of compliant IEPs  Provide technical assistance (TA) and professional development (PD) for Indiana educators and staff who serve students with disabilities in order to assist them in developing compliant and effective IEPs and to foster inclusive practices.  Support local educational agencies (LEAs) in the development and use of procedures to ensure compliance and the development of high quality IEPs  Provide an array of professional development and coaching opportunities, develop resources and materials, facilitate statewide and regional collaborative networks, and advance the use of statewide technology during the case conference committee (CCC) process.

Indiana Resource Network 40 Indiana Center on Teacher Quality (website coming soon)  ICTQ intends to  1) increase the number of high quality teachers serving students with disabilities  2) increase the number of students with disabilities who have access to a high quality teacher by improving recruitment, support and retention of all teachers who teach students with disabilities across the LRE continuum ( general education and special education )  3) to improve school transitions and post-school outcomes for students with disabilities

Indiana Resource Network 41 Project Success http://www.projectsuccessindiana.com/  Assist schools and school districts in building local capacity to ensure that students with significant cognitive disabilities can successfully participate in standard curricula and make progress in their educational programs;  Assist educators with assessing and aligning grade-level content for students with disabilities and identifying instructional activities that relate to standard curricula while embedding communication, motor, and social skills; and  Enhance the knowledge, skills and abilities of school leaders and educators who teach and support students with significant cognitive disabilities.

Indiana Resource Network 42 PATINS Project http://patinsproject.com/  State-wide technical assistance network that provides assistive/accessible technology for assisting LEAs in the utilization and creation of accessible learning environments and instructional materials  Provides a range of support services:  Operation of the Indiana Center for Accessible Instructional Materials (ICAM) http://www.patinsproject.com/icam/icam • Regional Lending Libraries • Technical Assistance and Training • Monthly Featured Vendor/AT Products • PATINS Rapid Fire Blog • PATINS TV • PATINS Refurbished Computer Program • Family Resources

Indiana Resource Network 43 IN*SOURCE http://www.insource.org/  Provide to parents , educators, and other community service providers in Indiana, the information and training necessary to assure effective educational programs and appropriate services for children and young adults with disabilities  Set in place a statewide network of staff who serve as program specialists serving Indiana families  Focus on helping parents, educators and service providers to work together to address common interests or concerns and to support successful outcomes for all students  Provide support to all of the Resource Centers across all of the Performance and Compliance Indicators especially relating to parent involvement in improving services and results for students with disabilities

Indiana Resource Network 44 PASS Project http://indstate.edu/blumberg/pass/  Provide statewide support, technical assistance and professional development opportunities for educators that will improve instructional quality , promote academic achievement , and foster successful post-secondary transition outcomes for students with sensory loss  Connect materials to support educators: • provide updates on in-service training and distance education opportunities • listings of resources and other information Deaf-Blind Services Project https://www.indbservices.org/ Improve the quality of educational services available to Indiana's infants, toddlers, children, and youth who are deaf-blind

Indiana Resource Network 45 The Indiana Secondary Transition Resource Center https://www.iidc.indiana.edu//index.php?pageId=instrc  Build statewide and local capacity to improve post-school outcomes.  Driven by current transition research and effective practices.  Purpose is to develop and enhance professional development activities and resources for schools, families, students and community organizations.  Improving school and post-school outcomes will occur through our work centered on student-focused planning, student development, family involvement, interagency collaboration and program structures.

IRN Website Scavenger Hunt Questions 46 http://www.doe.in.gov/specialed/indiana-resource-network 1. Where would you go if you wanted more information about training materials and resources for the statewide electronic IEP program (Indiana IEP) ? 2. Where can you find the Indiana Transition IEP Rubric OR the Transition Assessment Matrix? 3. Where can you find the Curriculum Resource Guides on Project SUCCESS’s website? 4. Where can you find information about INSOURCE’s online trainings? 5. What services does the PATINS Project provide?

IRN Website Scavenger Hunt Answers 47 http://www.doe.in.gov/specialed/indiana-resource-network 1. Where would you go if you wanted more information about training materials and resources for the statewide electronic IEP program (Indiana IEP) ? https://indianaieprc.org/index.php/learning-center/indiana-iep 2. Where can you find the Indiana Transition IEP Rubric OR the Transition Assessment Matrix? http://www.iidc.indiana.edu/pages/INSTRC-Resource- Categories&lang_search=INSTRC and http://www.iidc.indiana.edu/styles/iidc/defiles/CCLC/transition_matrix/Transiti on_Matrix.html 3. Where can you find the Curriculum Resource Guides on Project SUCCESS’s website? http://projectsuccessindiana.com/index.php/ncsc-resources/32- curriculum-resource-guides 4. Where can you find information about INSOURCE’s online trainings? http://insource.org/training/online-courses/ 5. What services does the PATINS Project provide? http://www.patinsproject.com/home/about-us

Make a Plan/Develop a Checklist 48 • What resources will I investigate? • Which one will be first? • How will I make teachers and parents aware of resources?

Learning Connection www.learningconnection.doe.in.gov 49 IMPORTANT!!! IDOE – Part B Grants for Special Education  Location of Part B Grant Applications, Templates, Announcements, Reminders, etc.  Select “User Created” for Community Type

Funding for Special Education 50 Federal Funding State Funding Funding Source IDEA Part B Grants APC Funding Factors in Census, Free/Reduced December 1 SE (Special Lunch, & Base Payment Ed) & ME (Membership) Calculation December 1 Unduplicated Duplicated Count How Funding Is Student Exceptionality Federal Formula Codes Determined Where Grant is Office of Special Office of School Finance Education Managed

Terms to Know 51 1. LEA School corporation or district • 2. Fiscal Agency Entity that manages Part B funds • Must have a Corporation Number • Cannot be a person!!! • 3. MOE “Maintenance of Effort” • Requires LEAs budget and spend at least the same • amount of local or state & local funds on the education of students with disabilities on a yearly basis

Terms to Know 52 3. CEIS “Coordinated Early Intervening Services” • Provides academic/behavioral supports to students not • currently identified for special education services Maximum 15% of Part B total allocation (611 + 619) • Mandatory or Voluntary • 4. Proportionate Share Amount of Part B funds that must be spent on the • provision of special education and related services to parentally-placed private school students with disabilities located within the boundaries of the public LEA Mandatory requirement •

Part B Federal Funding 53 Purpose of Funds  To pay the excess costs of providing special education & related services  To supplement State, local, & other federal funds and not supplant those funds (supplant = replace, substitute)

Part B Federal Funding 54 Part B IDEA Grants: Two Possibilities 611 619 • Ages 3-21 • Ages 3-5 • “Regular” • “Preschool” • “Big Grant” • “Little Grant” • Can budget CEIS • Cannot budget CEIS • Include proportionate • Include proportionate share share

Part B Federal Funding 55 Three factors: 1. Base Payment December 1, 1998 count X 75% of pass-through amount for FFY 1999 2. Census 85% of remaining allocation after subtracting Base Amount 3. Poverty 15% of remaining allocation after subtracting Base Amount Current December 1 counts are not a part of the federal formula.

Part B Federal Funding 56 How Funds are Allocated (619 grant) 34 CFR § 300.816 Three factors: 1. Base Payment December 1, 1996 count X 75% of pass-through amount for FFY 1997 2. Census 85% of remaining allocation after subtracting Base Amount 3. Poverty 15% of remaining allocation after subtracting Base Amount Current December 1 counts are not a part of the federal formula.

Part B Federal Funding 57 Applications: 2 Submission Windows Submitted on/after July 1, 2016 (most LEAs have already submitted)  611, Part 1  619 Due on/before August 31, 2016  611, Part 2 (Includes MOE & Excess Costs)  CEIS (if applicable)

Part B Federal Funding 58 Proportionate Share…MANDATORY!  LEA must expend proportionate share of Part B funds on equitable services for parentally placed private school children with disabilities  Calculated in both 611 & 619 grants (templates will auto-calculate for you)  Includes: • LRE codes 38 or 56 on SE, • all homeschooled students, • Students in school 9999 and in nonpublic school locations (as noted on SE layout)

Part B Federal Funding 59 Proportionate Share  LEA with jurisdiction over the district where nonpublic school is located is responsible for implementing IDEA requirements for parentally placed students with disabilities (34 CFR 300.131- 300.132)  Public LEA must meet with Nonpublic LEA for consultation to decide on services and necessary supplies  Public LEA CANNOT “give” or allocate funds to Nonpublic schools; Public LEA is responsible for funds and services  Co-ops/Interlocals/Joint Services cannot comingle funds between corporations; LEAs must expend proportionate share on nonpublic schools within own jurisdictions

Part B Federal Funding 60 Proportionate Share Monitoring  Quarterly Report for LEAs with calculated proportionate share from 611 and/or 619 grant  Report expenditures & costs to date by LEA  Description of how proportionate share funds were expended during the given reporting period  Explanation detailing how students with ISPs will continue to receive services if proportionate share is expended before grant period ends

Part B Federal Funding 61 Application, Part 2  One per LEA  MOE  Exceptions’ documentation  Excess Costs  CEIS Budget (Mandatory/Voluntary)  Assurances’ document (signed by each LEA)  DUE ON/BEFORE AUGUST 31, 2016 NOTE : Conditional Approval of Part 1 and Approval of Part 2 must be given before reimbursement requests will be honored.

Part B Federal Funding 62 WebEx A WebEx will be held later this month with detailed instructions on completing the 611 (Part 2) Application. Topics will include MOE, CEIS and Excess Cost. Watch for the announcement from the Part B Grants for Special Education community for date and time.

Part B Federal Funding 63 Coordinated Early Intervening Services (CEIS)  Mandated use of CEIS is due to the determination of Significant Disproportionality  Significant Disproportionality=2.5 risk ratio or higher for 2 consecutive years for one or more of the following 15 categories:  Eligibility (6): Cognitive Disability   Discipline (5): Specific Learning Disability  Emotional Disability  ISS totaling more than 10 days  Autism Spectrum Disorder  OSS/expulsion totaling more than 10 days  Language or Speech Impairment  OSS/expulsion totaling 10 days or less  Other Health Impairment   Special Education Overall  Placement (3): Resource Room (LRE 51)  Separate Class (LRE 52)  Separate Schools and Residential Facilities  (LRE 53, 54)

Part B Federal Funding 64 Coordinated Early Intervening Services (CEIS)  Mandated LEAs must expend exactly 15% of 611 and 619 allocations on students who have not been identified as needing special education services; Can only budget from 611 grant  May budget UP TO 15% (does not have to be exact) voluntarily; Can only budget from 611 grant  CEIS Quarterly Reports completed by LEA

Part B Federal Funding 65 CEIS Monitoring  Collected quarterly for any LEA using Part B funds for CEIS (mandatory or voluntary)  Itemizes expenditures & costs to date (by LEA)  Reports number of students receiving CEIS services & number of students eligible for special education services after receiving CEIS services during reporting period  Allows LEAs to describe CEIS activities implemented and sustainability for the required two year time period  FY 15 and FY 16 quarterly reports due in October 2016 for time period of July 1, 2016-September 30, 2016

FY 2015 (July 1, 2014- 66 Last Day to September 30, Last Day for 2016) Encumber Reimbursement Funds December 15, FY 2015 September 30, 2018 FY 2017 2016 Final Report Final Report Due Due December 15, December 15, 2018 2016 Last Day to Last Day for Encumber Reimbursement Funds December 15, September 30, 2016 2018 FY 2017 FY 2016 (July 1, 2016- (July 1, 2015- September 30, September 30, 2018) 2017) Last Day to Last Day for Encumber FY 2016 Reimbursement Funds December 15, September 30, Final Reports 2017 2017 Due December 15, 2017

When is a modification needed?  If moving funds between budget categories that change the approved budget line +/-10%  When changing Scope of Funding Example: Moving funds from Special Education to Nonpublic • Proportionate Share  When purchasing equipment or technology that totals more than $500  Before attending a conference, workshop, professional development, etc.

Part B Federal Funding 69 Modifications o Use template on Learning Connection in “Part B Grant Templates & Information” folder for the appropriate grant year. o Cover page and grant number should be included to avoid delays. o Modification/Reimbursement WebEx posted on Learning Connection. o Submit to partbgrants@doe.in.gov.

Part B Federal Funding 70 Reimbursements o Use template on Learning Connection in “Part B Grant Templates & Information” folder for the appropriate grant year. o Reimbursement form is attached to the end of the modification. Many numbers will auto-fill. o Include copy of last approved modification email (if applicable). o Modification/Reimbursement WebEx posted on Learning Connection. o Submit to specialedpartb@doe.in.gov .

Part B Federal Funding 71 Contacts & Submission Information General Questions about Part B Grants:  Jen Thompson (317.234.1002) jthompson@doe.in.gov General Questions about Reimbursements/Finances:  Tamara Poteet (317.233.5435) tpoteet@doe.in.gov Application, Modification, Final Report Submissions:  partbgrants@doe.in.gov Reimbursement Submissions:  specialedpartb@doe.in.gov

Allowable Costs Activity 72 Use the Allowable Costs ’ Document to determine which costs are not allowed. (Hint: There are 15.)

Allowable Costs Activity Key 73 NOT Allowed Using Part B Funds : 1. ITunes cards for Purchasing Apps • (APPS may be purchased; ITunes cards may not) 2. Gift Cards • (Viewed as cash; Cash cannot be tracked) 3. Food/Drink for Special Ed Training • (Food/Drink never allowed with Part B funds) 4. % of Principal Salary (based on # of students with disabilities) • (Allowed only if Principal is also part-time special education teacher) 5. Travel Out-of-Country to Conference • (Never allowed) 6. Attorney Fees for Due Process Hearings • (Part B covers no legal expenses unless for PD or Policy Development) 7. Full-time School Nurse • (Only actual time providing related services required by IEPs or performing evaluations is allowed)

Allowable Costs Activity Key 74 NOT Allowed Using Part B Funds : 8. RTI Teachers • (Unless using CEIS dollars) 9. % of General Ed Teacher’s Salary (based on # of students with disabilities) • (This would be supplanting) 10. “Alert Now” or other system to alert parents of news, emergencies or announcements in the school • (This would be supplanting) 11.Universal Screening for RTI • (This would be supplanting) 12.Full-time School Psychologist • (Day-to-day costs of services provided to all students is not allowed) 13.Computer for Teacher who teaches ½ day special ed and ½ day general ed • (Computers are allowed only for individuals who work solely in special ed) 14.IPad for Student with Disability if all students are provided with IPads • (This would be supplanting) 15.Costs for Claiming Medicaid Funds (i.e., third-party administrators) • (Not necessary for performance of IDEA grant)

Time for Lunch! 75

Funding Through Medicaid 78 Medicaid Claiming for Covered IEP-Required Services  Pays Medicaid rate for IEP-required direct medical services, including therapies, psych, nursing & special transportation  In State Fiscal Year 2016: 160 districts claimed $12.1 million  In SFY 2016: total per district varied from $615 - $704,682 Learn more at http://www.doe.in.gov/specialed/school-based-medicaid & Medicaid in Schools Community, Learning Connection

Funding Through Medicaid 79 Medicaid Administrative Claiming (“IndianaMAC”)  Pays % of public schools’ local costs for admin activities to support gen & special ed students with unmet health needs  In Fed Fiscal Year 2015, 119 districts claimed $3.3 million  FFY2015 totals for districts participating in all 4 quarterly claims varied from $416 to $171,391 Visit http://www.doe.in.gov/specialed/school-based-medicaid

Funding Through Medicaid 80

Medicaid in Schools Community Info & Resources 81 Answers & tips for IN schools interested in Medicaid claiming

State Special Education Funding 80 State special education grant (“APC funding”)  Based on the December 1 child count (DOE-SE)  Three levels based on exceptionality area:  Level 1: $ 8,800  Level 2: $ 2,300  Level 3: $ 500  Preschool: Flat rate per student ($2,750)

State Special Education Funding 81 • Fiscal year is July 1-June 30 • July 2016 – January 2017 payments are initially based on 12/1/2015 child count • Will be reconciled based on December 1, 2016 child count

State Special Education Funding 82  If 2016 count < 2015 count: Overpaid  Smaller APC distributions February through May 2017  June 2017 APC distribution based on 2016 count  If 2016 count > 2015 count: Underpaid  Larger APC distribution in February 2017  Remaining APC distributions based on 2016 count

State Special Education Funding 83  511 IAC 7-47-1 Application from school corporation of legal settlement or charter school the IEP = an application an application = the IEP  Current application “form” merely lays out the vendor and financial information.

RULE 47 STATE FUNDING OF EXCESS COSTS 84  Nonresidential services necessary to enable the student to remain in the community without resorting to residential placement or to return to the local community from a residential placement.  Excel format began October 2014; going well; needs edits and shortening asap.

Make a Plan/Develop a Checklist 85 • What else do I need to know about funding? • How will I become more knowledgeable about special ed funding? • What do I need to investigate first?

Public School Responsibility to Nonpublic Schools 86  Each public agency shall, with regard to any nonpublic school or facility, including any religious school or home school, within its boundaries:  locate, identify, and evaluate all students with disabilities  Consult with nonpublic school representatives (and)  representatives of parents of nonpublic school students with disabilities ;  provide information  make available special education and related services to all students with disabilities . 511 IAC 7-34-1(d)

Services to Nonpublic Students 87  Article 7 exceeds the federal requirements  Must make some level of special education services available  Exception for students with disabilities who are awarded a choice scholarship that includes state special education funds  Federal proportionate share  State Special Education funds (APC)

Services to Nonpublic Students 88 Consultation  Timely and meaningful  5 topics must be discussed After the consultation  Final decision about services to be offered  Written explanation

Initial Evaluation of Nonpublic Students 89 Who conducts? • School corporation where nonpublic school is located But can also be conducted by . . . • School corporation of legal settlement if different than corporation where nonpublic school is located

Service Plan (SP) 90 • Present levels of educational performance • Measurable annual goals • Special education and related services to be provided (but limited to the services determined via consultation meeting with nonpublic school) • Supplementary aids/services to student or personnel • If applicable, the student’s participation in state or district assessments including testing accommodations • Initiation, length, frequency, location, and duration of services • How progress will be measured and reported to parents

Choice Scholarships for Students with Disabilities 91 If eligible for special education services: • Parent has choice of special education service provider (public school or private school) • Public schools notified by DOE if selected as provider

If the Choice School Provides Special Education 92 Request information from the public school Choice school education plan (CSEP) Developed by choice school and parents  Measurable goals  Progress reports   Accommodations Length, frequency, duration of services 

Public School Responsibilities 93 For students receiving special ed from choice school: Reevaluations Independent Educational Evaluations For students choosing public school as provider: Same as for any parentally placed nonpublic student with a disability

What happens if a student receiving special ed services from the choice school... 94 Leaves the choice school mid-year and enrolls in the public school? • Public school immediately requests records from choice school • Convene CCC and develop an IEP Revokes consent to the choice school providing special ed services? • Choice school immediately notifies public school • Public school convenes CCC and develops ISP within ten instructional days of notice

APC and Choice Scholarship Students 95 Who counts the choice scholarship students with disabilities? The school providing special education services to the student on count day counts the student.

Make a Plan/Develop a Checklist 96 • What do I need to know about nonpublic schools? • What will I do first?

Data Collection 97 • The STN Application Center https://ac.doe.in.gov/AppCenter/login.aspx This is where schools login and enter information • Secure site that requires usernames and passwords o Usernames and passwords are assigned by the local site administrator

Data Collection 98  How is data collection handled in your district/co- op/inter-local/joint-service?  Who is physically reporting your data?  Developing a set of rules and procedures to ensure data quality and accuracy  Using state guidelines  Understanding district systems  Working with data staff

Data Collection 99 Special Education data collections include:  DOE-SE (Dec 1 and April 1 child count)  DOE-EV (Evaluations and First Steps transitions)  DOE-TR (Termination – graduation, dropout, etc.)  DOE-HB (Homebound/Hospitalized)  DOE Layouts:  https://learningconnection.doe.in.gov  Data Collections Community\Files and Bookmarks

Data Collection 100  SE Collection utilizing Indiana IEP (Dec 1, 2016 and Apr 1, 2017)  Official SE Collection will still be through STN Application Center  Pilot for Indiana IEP will be statewide for SY 2016-2017  SE Report available to school district authorized users at any time  DOE and Indiana IEP Resource Center will be analyzing disparities between data  Teachers become direct part of the data reporting system

Make a Plan/Develop a Checklist 101 • How will I ensure accurate data reporting? • Who in my corporation(s) is responsible for reporting data to the IDOE? • What do I need to know first about the current system?