Local Public Agency Projects 2018 WV Local Technical Assistance - PowerPoint PPT Presentation

Local Public Agency Projects 2018 WV Local Technical Assistance Program Morgantown, WV April 19, 2018 West Virginia Division of Highways

Outline  History of LPA Process  Current and Future of LPA  Transportation Alternatives / Recreational Trails Program West Virginia Division of Highways

WVDOT / DOH  Own, operate, and maintain over 92% of roads  36,000 miles  7,000 bridges  Over $450 million federal-aid annually  Annual WVDOT budget is $1.2 billion Market Street Bridge  1 – Transportation Management Area West Virginia Division of Highways

Local Public Agency Federal Perspective 23 CFR 635.102 Local public agency means any city, county, township, municipality, or other political subdivision that may be empowered to cooperate with the State transportation department in highway matters. West Virginia Division of Highways

Local Public Agency Project Federal Perspective An LPA-administered project is a Federal-aid project that the STA has formally agreed to allow an LPA to administer in whole or part, including but not limited to project phases such as design, right-of-way, and construction. West Virginia Division of Highways

Local Public Agency Federal Perspective • 23 CFR 1.11 Engineering Services • 23 CFR 635.105 Supervising Agency – DOH is “responsible” for all federal-aid construction – Must have person in “responsible charge” – Contract or Force Account Work West Virginia Division of Highways

WVDOH LPA Projects  Off-system Bridges  CMAQ  50/50 Split Funding  FLAP  TMA – STBG  Non-traditional transportation grants Deckers Creek Rail Trail West Virginia Division of Highways

OIG Report • Post ARRA, FHWA review • Construction Management • Consultant Procurement • FHWA enhanced oversight West Virginia Division of Highways

WVDOH/FHWA Risk Assessment • Risk Areas – Planning – Environment – Design (PS&E) – ROW – Civil Rights – Responsible Charge – Materials Control – Contract Administration – Finance West Virginia Division of Highways

WVDOH/FHWA Risk Assessment • Risk Focus Areas – Procurement of Consulting Services – Procurement of Contractor / Force Account – Materials Certifications – Standard Contract Requirements West Virginia Division of Highways

WVDOH/FHWA Stewardship Agreement • Comprehensive Agreements with LPA • Assess Project Delivery and Accounting Controls • Assess LPA Staffing / Supervision • LPA Project CON Inspection • All other fed requirements are met West Virginia Division of Highways

DOH LPA Adjustments  Sponsor Agreements  Engineering Phase  Consultant Pre-agreement kick-off meeting  Consultant Agreements  PS&E Packages  Advertise, Let, and Award  Construction Inspection Fairmont Trail and Tunnel West Virginia Division of Highways

DOH LPA On-going Challenges  Consultant Engineering Services process  Education/Outreach  Sponsor certification  Organizational Readiness  Staffing  LPA Manual Morgantown Deckers Creek Pedestrian Bridge Location West Virginia Division of Highways

DOH LPA Manual Development Virginia’s LPA Manual – Bonaire Book Club’s Book of the Month  Literature Review  28 states have some form of manual in various formats.  State Comparison  Wide variability in involvement between STA and LPA  As-Is / To-Be Business Process  Coordination with LPAs, other sections, and districts West Virginia Division of Highways

Upcoming • Grant website. • Phase II of the Manual: – Program Criteria Selection – Standardization – Clarity and Accessibility West Virginia Division of Highways

dohgrants.wv.gov West Virginia Division of Highways

dohgrants.wv.gov West Virginia Division of Highways

dohgrants.wv.gov Call Melisa Green, Project Manager, at 304/558-9600 • Or Ken Given, Grants Unit Leader @ 304/558-9292 West Virginia • Division of Highways

Transportation Alternatives (TA)/ Recreational Trail Program (RTP)  2018 Grant Cycle Opening  Intent to Apply Deadline  November 17, 2017  Application Deadline  January 18, 2018  2019 Grant Cycle – expect relatively same schedule. West Virginia Division of Highways

TA / RT Application Suggestions  Clearly defined Scope of Work;  Previous Studies, Reports;  Map outlining work limits;  Quality photographs;  Detailed cost estimate;  Right-of-way secured or, at minimum, considered;  Ensure property match valid. West Virginia Division of Highways

TA / RT Less Competitive Applications  Anecdotal information  Utility relocation is major work item  Beautification  Inadequate documentation  Insufficient funds being requested West Virginia Division of Highways

TA Application Scoring  Diverse Scoring Committee  Base Scoring (100 points)  Accessibility and Mobility  Quality of Life/Health  Safety and Security  Economic Vitality  Partnership /Regional Significance Mountain Line, Westover  Incentive Points (40 points max)  Engineering Phase complete (sliding scale up to 20 points)  Overmatch (sliding scale up to 20 points) West Virginia Division of Highways

Appalachian Regional Commission Interactive Map (arc.gov) West Virginia Division of Highways

ARC Interactive Map West Virginia Division of Highways

QUESTIONS? Timothy B. Sedosky 304/558-9575 Timothy.b.sedosky@wv.gov West Virginia Division of Highways