Local District South Title I Designee Meeting Robert Oye Lorraine Torres robert.oye@lausd.net lorraine.torres@lausd.net (310) 354-3452 (310) 354-3531
Agenda • Opening & Title I Updates • 2017-2018 Online Single Plan for Student Achievement • Exception Report • SPSA Evaluation • Goods Receipt for Title I Purchase Orders • Categorical Equipment Inventory • Time Reporting Documentation
SPSA Evaluation • School Site Council (SSC) annually evaluates the SPSA • The SPSA Evaluation will be for the 2016-2017 services provided • This year this process will be done after the 2016-2017 school year ends when data is available to see if the School’s Measurable Objective was met • Required documentation will be SSC Agenda, Sign-ins, minutes indicating SPSA evaluation was discussed, motion was made, and evaluation was approved • SPSA Evaluation Due no later than September 29, 2017
Goods Receipt • In order for goods and/or services to be charged to Fiscal Year 2016-2017 the Goods Receipt must be done by June 30, 2017. • As a reminder Title I 7S046, 7E046, Core Waiver 7V744, QEIA 14310, EIA-LEP 7S536, and TSP do not carryover and if the Goods Receipt is done completed by June 30, 2017 you will have to use your General Fund to pay for those good/services.
Documentation for Employees Paid from Federal and State Categorical Programs BUL-2643.6 Federal and State regulations require supporting documentation, in addition to time cards , for all personnel who receive any payment (compensation) from federal funds or from state categorical funds.
ADMINISTRATOR ASSURANCES ATTACHMENT I • This certification is completed by the principal as assurances that all employees paid from federal and state program funds have supporting time reporting documents on file. • This certification is completed twice a year -July-Dec -Jan-June • Complete all Information -Period Ending -Fiscal Year -School Office -Administrator Name -Administrator Signature, Date • Administrator Assurances (Attachment I) is due to Local District South Operations by June 12, 2017. • Please email it to lynette.cortinas@lausd.net OR • Fax it to (310)527-7763
SEMI ANNUAL CERTIFICATION ATTACHMENT B • Time Reporting Certification for a single position funded 100% from the same funding source • This certification is completed twice a year -July-Dec -Jan-June • Complete all Information -Period Covered -Fiscal Year -Name -Position -School -Program (SWP) -Program Code • Signatures -Employee Signature and Date OR -Responsible Supervisor Signature (Principal) and Date
BLANKET SEMI ANNUAL CERTIFICATION ATTACHMENT C • Time Reporting Certification for multiple positions funded 100% from the same funding source • This certification is completed twice a year -July-Dec -Jan-June • Complete all Information -Period Covered -Fiscal Year -School Name -Program Code -Cost Objective (SWP) • Name and Positions that are funded from the same single funding source • Signatures -Supervising Official (Principal) -Name, Title
MULTI-FUNDED TIME REPORTING ATTACHMENT F1 • This certification is completed for positions that are multi-funded from Title I and other funds. • Time reporting documentation must reflect the same proportionality to the percentage that is funded by both program funds. • Form is on Excel and it contains tabs for each month for 2016-2017 (it is available on the Local District South Title I Webpage) • Complete all sections (Name, Class Code, Month, Employee Name, Position, School) • Document the Hours and Activity Codes spent working for each program • For Title I funded portion, all activities must be selected from the Direct Activities List • Save document, print, sign and obtain Signature of Administrator
Certificated Documentation for Occasional Assignment or Training Attachment H Training or Occasional Assignment • Teacher Release Day • Teacher X-Time • Professional Development Teacher X-Time • Tutor Teacher X-Time • Categorical Program Advisor X-Time • Instructional Coach X-Time • Intervention/Prevention Coordinator X-Time • Problem Solving Data Coordinator X-Time • Administrator X-Time • Staff Training Rate Depending on the nature of the assignment, attachment H is completed individually or as a blanket certification.
Accessing Reports on Personnel paid from State and Categorical funds • Go to: Inside LAUSD • Enter your Single Sign-on • Go to: Home • Click: What’s New • Look for: LD South-Listing of Categorical Positions Jan-April 2017
Thank you!! Robert Oye Lorraine Torres (310) 354 5452 (310) 354 3531 robert.oye @lausd.net lorraine.torres@lausd.net
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