Job Order Contracting RFP Process Summary August/Sept 2019 This presentation is provided for general guidance only. Proposers must review and follow RFP and Bulletin requirements in preparing their Proposals.
7 JOC Regions 2
Prime JOC Contract Selected JOC Contractor will enter a zero dollar Design Build Job Order Contract Agencies will issue Job Orders against the Contract Base term of the Job Order Contract is 2 years 3 one year bilateral extensions Job Order projects - $10,000 to $400,000 3
Proposal Generally RFP consists of 3 distinct parts: Technical Submission 1. Cost Submission 2. Small Diverse Business Participation 3. See RFP Parts 1, 2 and 3 for specific requirements of each part. Technical Submission has a 75% threshold for qualification Technical and Cost scores are combined for an overall Total Proposal Score (see formula in Part 4) SDB Participation Submittal is mandatory 4
Responsiveness Review Responsiveness Checklist - Appendix BB is the checklist used by DGS for responsiveness review - Pay attention to the Mandatory items - Listed as a Plan Holder in the Region - Signed Proposal Signature Page - Signed and Notarized Non-Collusion Affidavit - Small Diverse Business Participation Submittal 5
Technical Submittal The Technical Submittal Submit 4 electronic versions, labeled 5 Sections (Section 2-3) ▪ Company Profile ▪ Comparable Construction Experience ▪ Key Personnel ▪ Understanding of JOC Procurement System ▪ Mandatory Forms 6
Section 2-3.1: Company Profile Company Profile - Appendix C Company information Experience and services you provide Insurance company letter with your Experience Modification Rate (EMR) 7
Section 2-3.2: Comparable Construction Experience Detailed experience on projects: Less than $50,000 (Appendix D) Between $50,000 and $150,000 (Appendix E) Between $150,000 and $400,000 (Appendix F) Maximum of 4 projects for each dollar value range Submit a separate Appendix D, E, and F for each project 8
Section 2-3.3: Key Personnel Personnel assigned to the Contract Project Managers – provide 2 (App G) General Field Superintendents – provide 3 (App H) Staffing Plan Describe staffing plan for administering the projects 9
Section 2-3.4: Understanding JOC Procurement System Proposer’s Narrative of: Overview of JOC System JOC procedures used by Agencies Process for preparing designs and Job Orders Process for selecting and awarding subcontracts Keys to success Any other important information 10
Section 2-3.5: Mandatory Forms Signed Proposal Signature Page (App A) Non-Collusion Affidavit (App B) 11
Tech’ Submission – Scorers Scoring Committee Members Each Scorer uses Same Scoring Matrix 75% Threshold Technical Submission is 40% (400 points) of Proposal Score 12
Cost Submission Cost Submission Form (Appendix I ) 7 Adjustment Factors ▪ Normal Working Hours ▪ Other than Normal Working Hours ▪ Emergency ▪ Secured Facility ▪ Emergency in Secured Facility ▪ Non Pre-priced Tasks ▪ Design Work Cost is worth 60% (600 points) of Proposal Score. 13
Cost Form Adjustment Adjustment Factor Name X Multiplier =Total Factor Bid 1. X 0.30 Normal Working Hours __ . __ __ = __ . __ __ 2. = __ . __ __ OtherThan Normal Hours X 0.10 __ . __ __ 3. Emergency X 0.15 __ . __ __ = __ . __ __ 4. X 0.10 Secured Facility __ . __ __ = __ . __ __ 5. X 0.15 Emergency in Secured Facility __ . __ __ = __ . __ __ 6. Non Pre-priced Tasks X 0.10 __ . __ __ = __ . __ __ 7. X 0.10 Design Work __ . __ __ = __ . __ __ 8. Add all the Total amounts in the right column. The Sum of these Total amounts on line 8 is the Final = __ . __ __ Proposed Price for Cost Submittal scoring purposes only . 14
Small Diverse Business Participation Submission Bureau of Diversity, Inclusion and Small Business Opportunities Refer to the RFP for requirements Appendix J SDB Submission is Mandatory 15
Summary Review Responsive Checklist before submitting Proposal (Appendix BB) Include the Mandatory items with Proposal Use forms provided by DGS in the RFP Appendices Tech Forms, Cost Form, SDB Form, etc. 16
Request for Proposals Questions?? 17
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