Introduction to the Introduction to the Proposed Revised APR Julie - PowerPoint PPT Presentation

Introduction to the Introduction to the Proposed Revised APR Julie Hovden SNAPs Office HUD Julie Hovden, SNAPs Office, HUD Alvaro Cortes, Abt Associates Inc. September 22, 2008

Presentation Topics 1. The Annual Progress Report (APR) and HUD’ b HUD’s broader data collection and reporting d d t ll ti d ti approach 2. Schedule for rolling out the proposed APR 3 3. The process for revising the APR The process for revising the APR 4. Overview of the proposed draft APR 2 2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development

The APR and HUD’s Broader Data Collection Approach pp HUD’s main sources of data include the Annual Progress Report (APR), Exhibit 1, and the Annual Homeless Assessment Report (AHAR) (AHAR) AHAR Local AHAR Report CoC Exhibit 1 APR Local Service Local Service Provider HUD’s HMIS Data Elements 3 2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development

Cornerstones of proposed APR Data Collection and Reporting Approach p g pp 1 1. Electronic submission of data via e-snaps Electronic submission of data via e-snaps 2. Momentum towards HMIS-based reporting 3. APR data should be useable at both the federal and local levels federal and local levels 4. Emphasis on data quality 4 2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development

Electronic Data Submission The revised APR will be submitted via e-snaps • The move towards an electronic APR is Th t d l t i APR i consistent with HUD’s recent transition to other electronic submission processes: other electronic submission processes: –CoC Application –AHAR AHAR 5 2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development

Momentum Toward HMIS-Based Reporting p g HMIS provides three important benefits to HMIS provides three important benefits to programs who complete APRs: • Streamlines the reporting process through “canned” (or pre-programmed) APR reports, which reduce the burden on communities. • Standardized data allow for “apples-to-apples” comparisons of APR data. • Creates new opportunities to develop more relevant data outputs and performance measures. p p 6 2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development

Use of APR Data Various stakeholders should be able to use the APR for their own purposes APR for their own purposes • HUD Headquarters: – Provide detailed information about homeless persons nationwide nationwide – Assess and report program performance to Congress and the Office of Management and Budget (OMB) • HUD Field Offices: • HUD Field Offices: – Monitor programs: are they doing what they said they would do? • CoCs and homeless service providers: • CoCs and homeless service providers: – Understand homelessness in their communities and programs – Assess program outcomes Assess program outcomes – Inform the CoC application process 7 2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development

Emphasis on Data Quality • Poor data quality Good quality Good quality li limits/prevents HUD, it / t HUD data… CoCs and providers from using APR data for their respective for their respective purposes. …lead to effective • More generally, More generally solutions solutions… accurate, complete and consistent data is fundamental to fundamental to preventing and ending …that produce the homelessness. intended results. 8 2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development

Schedule for Roll Out • October 2008 – Revised APR (and Draft HMIS Data and Technical Revised APR (and Draft HMIS Data and Technical Standards Notice) released for public comment December 2008 • – End of public comment period and review of comments – End of public comment period and review of comments • Spring 2009 – Final APR is published in the Federal Register • 12-months after publication of the final HMIS Data Standards – Deadline for compliance with the revised HMIS data standards • Beginning of first APR operating year after deadline for compliance with data standards – Transition to the revised APR as existing contracts expire 9 2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development

Does the current APR live up to all of Does the current APR live up to all of these cornerstones? …drum roll please… …it doesn t matter, the new APR will! it doesn’t matter the new APR will! 10 2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development

Redesigning the APR • 41 focus groups in 10 HUD Regions 41 focus groups in 10 HUD Regions – Over 500 participants—grantees, HUD Field Office staff, representatives from Continuums of , p Care • Survey of HUD Field Offices Su ey o U e d O ces • Conducted APR workshops at several national conferences national conferences 11 2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development

Process for Redesign (cont.) • APR Advisory Panel – Composed of local practioners, CoC representatives, researchers and federal representatives • Working group to align the proposed revisions to the APR with the HMIS Data and Technical Standards • HMIS software vendors – Focusing on the technical aspects of the revised APR 12 2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development

What Did We Learn? Lesson #1: The APR means different things to different people. For some, the APR can be… diff t l F th APR b � …an important report for documenting the performance of programs and reporting to performance of programs and reporting to OMB � …a useful tool to monitor program activities � …a routine way of understanding who is receiving services from a program � � …a tool for ranking projects on CoC funding t l f ki j t C C f di applications � …just a reporting requirement j g 13 2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development

What Did We Learn? (cont.) Lesson #2: The APR should “tell the story” of each program, for example: h f l � � H How many (total) people were served? (t t l) l d? � Who are they? � Are clients who exit different from clients who don’t? � What were clients’ outcomes? 14 2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development

What Did We Learn? (cont.) Lesson #3: Measuring program performance should account for the breadth of program h ld f h b d h f missions and types of clients. � HUD’s current performance measures are only part of the picture. � Programs accomplish many other laudable objectives that HUD needs to know about. 15 2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development

Overview of the Proposed Draft APR 1.Grantee Information • Basic information about the project • Basic information about the project—e.g., type e g type of grant, component type, target population codes • Information about the facility type • Bed inventory data and HMIS-bed coverage • Percent of data elements with missing values Percent of data elements with missing values 2.Program Outputs • Counts of persons and households Cou ts o pe so s a d ouse o ds • Bed and unit utilization rates • Number of client contacts (for street outreach programs) programs) 16 2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development

Overview of the Proposed Draft APR (cont.) (co t ) 3.Client Characteristics • Information about all clients served by household • Information about all clients served by household type—e.g., demographics, health conditions, DV experience, prior living situation, and veterans status t t • Information about all clients by exit status—i.e., leavers versus stayers y 4.Financial Information • Unchanged from previous APR g p 17 2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development

Overview of the Proposed Draft APR (cont.) ( ) 5. Performance Measurement • A list of required performance measures by program type, q p y p g yp , focusing on housing and economic stability • A comprehensive list of domains (often called “self- sufficiency” domains) that capture the breadth of program missions • A series a service linkage measures 6 Narrative 6. Narrative • Opportunity for programs to provide contextual information 7 7. HMIS Dedicated Projects HMIS-Dedicated Projects • Basic information about the scope of the HMIS implementation, HMIS functionalities, training, and data quality quality 18 2008 HMIS Training: Setting the Standard - U.S. Department of Housing and Urban Development