Responsibilities & Authorities of a Property Administrator IND 105 LESSON 4
Responsibilities and Authorities of a Property Administrator (PA) TLO 4: Given the need to administer Contract Government property under a contract, recognize the responsibilities and authorities of a Property Administrator. ELOs: 1. Identify the responsibilities of a Property Administrator. 2. Identify the authorities of a Property Administrator. 2
Responsibilities and Authorities of a PA ELO 1 IPMS – Performs a range of industrial property administration functions over an assigned contract or group of contracts involving property management by one or more contractors – Incumbents of these positions are not responsible for the overall property administration function Property Administrators – Designated as the Government representative in matters pertaining to the administration of the contractor’s management and control of Government property – Full responsibility for planning and executing overall property administration function for all assigned contracts
Responsibilities and Authorities of a PA ELO 1 Appointment of property administrators and plant clearance officers. (a) The appropriate agency authority shall appoint or terminate (in writing) property administrators and plant clearance officers. DFARS 201.670 (b) In appointing qualified property administrators and plant clearance officers, the appointing authority shall consider experience, training, education, business acumen, judgment, character, and ethics. – The Defense Acquisition Workforce Improvement Act (DAWIA) was signed into law in November 1990. It requires the Department of Defense to establish education and training standards, requirements, and courses for the civilian and military workforce. 4
Responsibilities and Authorities of a PA ELO 1 The PA’s function is to: • Administer the terms of contract provisions that specify the contractor's obligations to acquire, control, use, care for, report, and dispose of Government property • Advise contracting activities and other DoD officials of the known level of efficiency of the contractor's management of Government property 5
Responsibilities and Authorities of a PA ELO 1 • The responsibilities and authorities of a Government Property Administrator have been extracted from the various parts and subparts of the FAR, DFARS and the DoD Guidebook for Contract Government Property (2014). • The requirements for the performance of these duties will depend upon your environment. 6
Responsibilities of a PA ELO 1 • FAR 42.302 Contract Administration Functions requires the Contracting Officer to: – (27) Perform property administration – (28) Perform necessary screening, redistribution, and disposal of contractor inventory • FAR states that these contract administration functions are normally delegated to the Property Administrator & Plant Clearance Officer. 7
Responsibilities of a PA ELO 1 1. Administering contract clauses and provisions, requirements, and obligations relating to Government property in the possession of contractors. FAR 45.101 2. Participating in pre-award surveys. FAR 42.302(a)(32) 3. Participating in post award conferences. FAR 42.302(a)(3) 8
Responsibilities of a PA ELO 1 4. Review contracts for Government property and relevant clauses, assure that property is appropriately identified in the contract (GFP attachment), and that general and special contract provisions dealing with property are included, when applicable. DoD Guidebook for Contract Property Administration (Dec 2014) 9
Responsibilities of a PA ELO 1 5. Take assignment of contracts (in accordance with agency procedures) 6. Establish contract property control data files (either manual or automated). DoD Guidebook for Contract Property Administration (Dec 2014) 10
Responsibilities of a PA ELO 1 7. Reviewing and validate reported physical inventory results. FAR 52.245-1(f)(1)(iv) 8. Investigating occurrences of loss of Government property. FAR 52.245-1(f)(1)(vi) 9. Providing the CO with recommendations concerning contractor responsibility and liability for Loss of property on the basis of contract terms and conditions. FAR 45.104 11
Responsibilities of a PA ELO 1 11.Perform risk assessment of contractor’s property management system and internal controls. DoD Guidebook for Contract Property Administration (Dec 2014) 12.Planning, developing and performing a PMSA to assess and determine the effectiveness of the contractor’s property management system. FAR 45.105, 52.245-1(g), DFARS 245.105(C) 12
Responsibilities of a PA ELO 1 13. Shall notify the contractor in writing when the contractor's property management system does not comply with contractual requirements FAR 45.105(b) 14. Shall request prompt correction of deficiencies, and shall request from the contractor a corrective action plan, including a schedule for correction of the deficiencies. FAR 45.105(b) FAR 52.245-1(g)(3) 13
Responsibilities of a PA ELO 1 15. Advising the CO regarding the contractor's failure to perform in accordance with contractual requirements. FAR 45.105, DFARS 245.105(d) 16.Supporting and assisting contractor's personnel, COs, program managers, and other personnel in resolution of property administration matters. FAR 45.104, 45.105, & DFARS 252.245-7003 14
Responsibilities of a PA ELO 1 17.Request, assign and perform support property administration. 42.302(a)(57) & 45.502 DoD Guidebook for Contract Property Administration (Dec 2014) 18. Provide support to program, product and project offices when requested and approved by agency. FAR 42.302(a)(67) 15
Responsibilities and Authorities of a Property Administrator (PA) TLO 4: Given the need to administer Contract Government property under a contract, recognize the responsibilities and authorities of a Property Administrator. ELOs: 1. Identify the responsibilities of a Property Administrator. 2. Identify the authorities of a Property Administrator. 16
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