IMC 2013 C OMMUNITY A CTION P LANNING MCDP I NTER -M UNICIPAL C ONFERENCE W HAT IS A C OMMUNITY A CTION P LAN ? • Strategic Planning that focuses on developing a framework for a group of municipalities to meet the Challenges & Vision & goals of the region and Opportunities Mission create sustainability • An action plan identifies the Regional Assets & Attributes procedures and operations that will achieve the priorities of the region Action on T HE P ROCESS 1. Defining the Focus 2. Assessing the Situation 3. Planning for the Future 4. Monitoring and Measuring Success 1
IMC 2013 D EFINING THE F OCUS D EVELOPING A V ISION , M ISSION AND V ALUES • What are these? • Why are these Important? WHAT’S YOUR VISION? T HE OVERARCHING PICTURE FOR YOUR REGION • Your organization operating at its most effective level • Your ideal purpose and outcome (s) • A future ideal to strive for • Provides a “big picture” view • What do you hope the region will look like in 10 years? 25 years? 50 years? W RITING A V ISION S TATEMENT One statement that sums up what the group is and why it exists • We are _________ that_____ • Our vision is to be _________ • Our vision is for a region where ______ 2
IMC 2013 E XAMPLE : “ North of Divide Community Association is a progressive and cooperative partnership of Rural, Urban and First Nations communities promoting positive growth and common goals for a thriving, safe, stable and sustainable region.” W HAT ’ S YOUR M ISSION ? Your Mission Statement answers: • “What are you doing as a group?” • “Why are you doing it?” • “Who benefits?” HOW WILL YOU ACHIEVE YOUR VISION? W RITING A M ISSION S TATEMENT • What are you doing to achieve your vision? • Why are you trying to achieve your vision? • Who are you trying to achieve your vision for? 3
IMC 2013 E XAMPLE : “The North Valley Inter -Municipal Organization is engaged in group initiatives for improving local services and opportunities. We do this through cost sharing and capacity building strategies in order to build regional efficiencies for the benefit of our collective residents.” W HAT A RE Y OUR V ALUES ? • Values reflect the core ideology of a group • Value statements ensure there is no disagreement or question about the way people should act or how the work should be carried out How will you carry out your mission? W RITING V ALUE S TATEMENTS • Think of the golden rules set up in a classroom or on the playground • How would you like to be treated? What values will guide our activities and intentions? • Value statements are more than single words, they are meaningful sentences 4
IMC 2013 E XAMPLE : • Be respectful of other member’s opinions, actions and needs • We listen well to each others’ concerns in order to develop a shared understanding and to find solutions • Create Transparency by conducting open, honest and respectful communication and listening to others shared ideas and goals A SSESSING THE S ITUATION • Envisioning Assets and Attributes • Identifying Challenges and Opportunities • Prioritization A SSETS AND A TTRIBUTES • List any and all assets and attributes you wish to see remain in the community over the next 15 to 20 years. • What brought you to the community? • Why do you stay? • What do you enjoy most about your community? • What would you miss? • What are the best features of your area? 5
IMC 2013 C HALLENGES AND O PPORTUNITIES Challenges Opportunities • Roads and maintenance • Promote the region • Housing shortage and affordability • Share equipment and services • Bylaw Enforcement • Create consistency in planning • Aging Population • Share emergency measures • Old or no planning documents • Potential to benefit from potash • Lack of developers development in the region • Landfill non-compliant P RIORITIZATION • The goal is to take a long list of challenges and opportunities and channel them into more focused priorities for the group • Priorities should be fairly broad and general • Start by clustering the challenges and opportunities into categories that identify the issue • Helpful questions: • Is this issue within the scope of this group? How much time and resources can we dedicate to the priorities being developed? P LANNING FOR THE F UTURE • Goal Development • Objective Development • Action Plan Worksheets 6
IMC 2013 G OAL D EVELOPMENT – T URNING P RIORITIES INTO G OALS • A goal is a focus on why a specific issue or opportunity is a priority • Finding the basic reason for your priority gives it purpose and directs you to your objective D EVELOP A GOAL Priority Area – Planning and Development Helpful question: Why do you need to focus on planning and development? The basic reason is to coordinate planning and development to limit confusion between municipalities and among citizens. So then your goal could be: “Encourage consistent and regulated planning and development for continuity and predictability.” O BJECTIVE D EVELOPMENT – T URNING G OALS INTO O BJECTIVES • An objective identifies a solution to your goal • Objectives should suggest tangible actions that the group is willing to commit to • Must be attainable for the group • Should be measureable 7
IMC 2013 D EVELOP AN O BJECTIVE To Recap: Goal = Overall Reason for addressing priority Objective = the Solution to address the goal Example Goal: Encourage consistent and regulated planning and development for continuity and predictability Objective: Harmonize municipal bylaws in the region A CTION P LAN W ORKSHEETS – A CTING ON O BJECTIVES Activity Resources Lead(s) Timeline • What needs to be • How long will it Physical assets • Who will monitor done? needed for the take? completing the project/objective as • Are there sub- • When will this activity a whole? activities that need activity need to be to be completed to • Human? • Who will be completed? do activity? responsible to • What other • Financial? complete the activities are activity? connected to this activity? E XAMPLE Prio iorit ity: Planning and Development Goal: Encourage consistent and regulated planning and development for continuity and predictability Objective 1 Actions Lead Resources Timeline Each Each municipality submit bylaws Administrators July/2013 Member Group bylaws by type Bob & Jane Aug/2013 Harmonize Review and amend bylaws for Jack Smith Bob & Jane Oct/2013 Municipal consistency (lawyer) Bylaws in Determine a standard for each type of Committee Oct/2013 the region bylaw Update Bylaws Bob Nov/2013 Each Approve bylaws at councils Jan/2014 Council 8
IMC 2013 A CTION P LAN O VERVIEW M EASURING S UCCESS AND P ROGRESS • It may take months or years to see the effects that your actions are having on the goal that has been set out. • Measures allow you to track the progress so that your plan is on schedule. • Being able to see the progress helps to keep people motivated and allows you to show your accountability to outside stakeholders M EASURES Indicators • The tangible measure of success or the physical thing you will keep track of • The indicator has to be something that is measurable – often it is a number or percentage Baseline, Benchmarks, and targets • Baseline – the starting point or the current situation of the indicator • Benchmarks – checkpoints in your timeline • Target – the end result you are aiming for; where you want the indicator to be 9
IMC 2013 Prio iorit ity: Planning and Development Goal: Encourage consistent and regulated planning and development for continuity and predictability Objective 1 Actions Lead Resources Timeline Each municipality submit bylaws Each Member Administrators July/2013 Group bylaws by type Bob & Jane Aug/2013 P UTTING IT Harmonize Jack Smith Review and amend bylaws for consistency Bob & Jane Oct/2013 Municipal (lawyer) ALL Bylaws in the Determine a standard for each type of bylaw Committee Oct/2013 region T OGETHER Update Bylaws Bob Nov/2013 Approve bylaws at councils Each Council Jan/2014 Me Measu sures Indicators • % of consistent bylaws Benchmark • Have bylaws reviewed by September 2013, Bylaws updated by December 2013 Target • 100% of bylaws consistent and approved by January 2014 USING THE COMMUNITY ACTION PLAN The CAP is a Living Document Can be used to: • Maintain accountability • Set agendas • Monitor progress • Record additional actions 10
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