Housing Communications Scrutiny 4 September 2017 Regular channels - PDF document

Housing Communications Scrutiny 4 September 2017 Regular channels • There is plenty of communication using a mix of on and offline channels – and we build ‘OTS’ by co- ordinating across them • Some are ‘owned’ by the council, some are not • The main ‘universal’ channels include the quarterly IslingtonLife pages, annual service charge mailing and housing web pages • There is a lot of localised and targeted activity • Repetition is often the key to making messages stick 1

Making more of digital channels • Applications for council homes are now online • We have an online (non emergency) repairs reporting tool • We use Twitter and Facebook corporately – mainly for customer service and to promote more human interest/events information and are looking to extend this model to estates. • SMS? According to Ofcom in 2015 smartphones had overtaken laptops as no 1 device for internet usage Hot topics for residents • Our big picture housing messages focus on tacking the housing shortage in Islington; new build; reducing the numbers of homeless families; improving our repairs service • Tenants’ and leaseholders’ concerns are closer to home. Based on a mix of complaints and web data highlight the following transactional issues: – Repairs and maintenance – ASB (esp dog fouling and litter) – Value for money/rent statements/service charges – Estate management (including opportunities to have their views taken into account) • Could we be making more of these opportunities to drive engagement with the service? 2

Quality control and evaluation • The evaluation we do is mainly qualitative • We don’t do any quantitative tracking – and it is very difficult to prove a direct link between communications and behaviour • There are some issues that residents have fed back about consistently in other reviews on new build and the complaints process: – the need for simplicity – the need for a more empathetic tone of voice – use of feedback / resident experience (for example in new build) which is important for reflecting back to residents. Training and support • Not all communications goes through the communications team – though we tend to be involved in the higher profile/higher profile communications and campaigns and some bespoke projects • There is a practical toolkit on the intranet for colleagues to help them to ‘self serve’. This includes detailed advice on branding, plain English and accessibility • We have a range of templates and our online system Panacea to make it easy for staff to produce accessible and properly branded materials • Letter writing and customer service training is offered by our corporate Learning and Development team 3

Language translations • We provide language translations on request. We use a company called Big Word to provide telephone and face to face interpreting (and written where needed). Full details along with the council’s policy are available on the intranet • We include a prompt for requesting translations on the back of our publications and at the bottom of letters. Accessibilty • Our print and online brand guidelines follow RNIB’s clear print principles for: – font style (same as RNIB) – colour contrast – alignment • There are tips for making Word documents more accessible + using photosymbols and easy read • There is a plain English guide • We make information available in other reading formats on request and provide a BSL newsletter, video link and Facebook page for Deaf residents • Our website was tested with disabled staff and residents and meets industry standards for accessibility 4

Useful links • www.Islington.gov.uk/housing • https://www.islington.gov.uk/repairs • http://izzi/me/staff-essentials/communications-customer- service/Pages/default.aspx • https://app.panacea-software.com/islington/default.aspx Thank you. Any questions? 5