Have we had any Disasters lately? Whats Your Plan? 1 10/17/2017 - PDF document

10/17/2017 City of Los Angeles Emergency Management Department Emergency Planning Workshop for Los Angeles City Council Offices Welcome and Opening Remarks: Rob Freeman, Assistant General Manager, EMD - City of LA Emergency Management Program - City Department Emergency Plans (Exec. Directive 15) - Critical Roles and Responsibilities - Continiuity of Operations/Continuity of Government - “ Situational Status ” and “ Resource Status ” - Preparing Your Staff and Your Constituents - Council Role in Local Disasters - City Emergency Operations Center (EOC) Next Steps? Build your Council Office Plan! Have we had any Disasters lately? What’s Your Plan? 1

10/17/2017 Hurricane Harvey ▷ Category 4 hurricane during landfall ▷ Displaced more than 30,000 people ▷ Estimated damage cost up to $180 billion ▷ More than 300,000 people without electricity ▷ 73 fatalities ▷ States Impacted: Texas, Louisiana, Alabama, Tennessee Hurricane Irma ▷ Category 4 hurricane during landfall in Florida Keys ▷ Florida officials ordered 6.5 million to evacuate ▷ 77,000 people in shelters ▷ Estimated damage cost up to $50 billion ▷ Left catastrophic damage in Culebra, Puerto Rico Puerto Rico ▷ 2.6 millions homes were without power in Florida ▷ States Impacted: Florida, Georgia, South Carolina ▷ Carribean Islands were heavily Impacted Puerto Rico Hurricane Maria ▷ Category 4 hurricane during landfall ▷ The 10 th most intense Atlantic hurricane on record. ▷ Strongest Hurricane to make landfall in Puerto Rico since 1928. ▷ Approximately 80,000 remained without power. Puerto Rico ▷ Communications were largely lost across the island. ▷ High level of infrastructure damage ▷ 34 fatalities ▷ States Impacted: Puerto Rico, North Carolina ▷ Carribean Islands were heavily affected 2

10/17/2017 2017 Las Vegas Las Vegas Shooting ▷ A gunman opened fire on a country music festival in Las Vegas from the 32 nd Floor of Mandalay Bay Hotel ▷ 59 people died ▷ 500+ people were injured ▷ Motive: unknown ▷ Ongoing investigation 2017 La Tuna Canyon La Tuna Canyon Fire Fire ▷ Largest wildfire recorded in City of Los Angeles history ▷ 7,194 acres burned ▷ More than 1,000 firefighters responded from multiple La Tuna Canyon Fire jurisdictions ▷ Five homes were destroyed ▷ No fatalities (except one horse) ▷ People evacuated ▷ Shelters opened Northridge Earthquake, 1994 Is your district ready? 3

10/17/2017 Before an emergency strikes, it is important that all Council District staff be familiar with standing emergency response protocols and be prepared to assist with disaster relief. Council District Profile Data ▷ What to Include: ○ Demographics, Council District Boundaries, History of major disasters etc. ▷ Visit myhazards.caloes.ca.gov to check for potential hazards that your district could be facing. Page 3 in template 4

10/17/2017 Council District Map ▷ Page 4 in template ▷ Visit this website for your districts basic map: http://lacity.cityofla.acsitefactor y.com/city-government/elected- official-offices/city-council/map- districts Emergency Preparedness ▷ REMEMBER to include ALL your field office locations. ▷ ALL staff must be aware of evacuation procedures and emergency supplies in each council district office location. Page 5 in template Emergency Preparedness Page 5 in template continued ▷ Include the emergency evacuation map and location of fire extinguisher and first aid kit from your office in the City Hall and your district’s each field office location. ▷ Keep the map simple SAFE REFUGE ▷ Include an evacuation safe AREA refuge area (where you will meet) ▷ Contact General Services or Building Safety Personnel for existing evacuation map if you can not find yours. 5

10/17/2017 What is continuity of operations? Continuity of Operations Plan (COOP) is an effort to assure that the capabilities exist to continue essential functions across a wide range of potential emergencies. CSUN, 1994 Northridge Earthquake It is critical that the Council District Offices maintain continuity of government operations and support recovery efforts during an emergency. Page 6 in the template 6

10/17/2017 Emergency Response and Recovery If a disaster happens during working hours … • Staff should remain at work to make themselves available for disaster relief during normal working hours. Page 6 in template Emergency Response and Recovery If a disaster happens outside normal working hours... What is your office plan? Page 6 in template ▷ Council District Offices are encouraged to create a Phone Tree and/or use NotifyLA to communicate with all their staff What is your office communication plan Outside Normal Working Hours? 7

10/17/2017 Emergency Response and Recovery • In the event Council District Office(s) is/are physically affected by a disaster, continuity of operations will resume from an ALTERNATE work site. Where is your Alternate Work Site? Page 7 in the template Emergency Operations Center (EOC) Council District staff will NOT report to the EOC. The Office of the Chief Legislative Analyst (CLA) serves as the Council’s Liaison in the EOC. Office of the Chief Legislative Analyst (CLA) ▷ Contact the CLA Liaison for questions regarding EOC activations, disaster response and recovery information. ▷ Do NOT call the EOC. The EOC will be occupied allocating resources to support the field response operations. 8

10/17/2017 The CLA and EOC Activations ▷ EOC Level I Activation: CLA representative receives periodic situation reports from the EOC, and will forward relevant information to Council Offices as needed. ▷ EOC Level II Activation: CLA serves as the council liaison to the EOC, but may not be requested to report to the EOC. CLA will ensure Council Offices receive consistent situation reports. ▷ EOC Level III Activation : CLA will report and serves as the Council Liaison to the EOC. CLA will serve as a point of contact between the Council and the EOC. Public Information:Communicating with the Public Page 5 in template Public Information La Tuna Fire Communication Board using Social Media Page 8 in template ▷ Consider your district’s diversity. ▷ It is important to use multiple methods of communication such as ○ Person-to-person ○ Social media notifications ○ Television ○ Radio ○ Phone/Text ○ Email ○ Website ○ Facebook event groups etc. 9

10/17/2017 Public Information continuation Page 8 in template ▷ Use easy to understand language. ▷ Make any necessary accomodations for people with Disabilities and Others With Access and Functional Needs (DAFN) ▷ Provide accurate information and not to speculate. Public Information continuation ▷ Pre-draft “ canned ” messages that can be easily accessed and edited to be distributed to your constitients during a major disaster. ○ These can be posted on your website, social media, etc. Page 8 in template ▷ For example: ○ “ Police activity at (location). Reports of (quick description). Please avoid area until further notice. ” ○ NOTE: Stay in contact with your CLA representative to verify that the information relating to an emergency or disaster you are releasing is accurate and up-to-date. Staff Activation ▷ Complete a Phone Tree for your office and review it with all your staff. ▷ Council District Offices are encouraged to register and use NotifyLA to communicate with all their staff during a major disaster or emergency. Page 11 in template 10

10/17/2017 Council Offices personnel are encouraged to registered for NotifyLA. Contact Gary Singer for NotifyLA related inquiries gary.singer@lacity.org (213) 484-4803 City Emergency Contacts ▷ List Council District Fire and Police Stations. Include contact information for local Fire and Police Stations. Page 12 in template Council District Safety Assessment Resource Page 13-14 in template 11

10/17/2017 Attachment: CLA Memorandum Joshua Drake (213) 473-9765 Joshua.drake@lacity.org Handbook Thanks! Mona Curry Mona.curry@lacity.org 12

10/17/2017 Need help writing your plan? Contact Larry Meyerhofer EMD’s Planning Division Larry.meyerhofer@lacity.org 13