Guidelines for the Preparation of TPAC Dossiers Kevin McLaughlin - PowerPoint PPT Presentation

Guidelines for the Preparation of TPAC Dossiers Kevin McLaughlin Dean of the Faculty September 9, 2019

Online Resources • Tenure and Promotion page on the DoF website includes – Detailed guidance on the preparation of dossiers – Useful forms and templates (e.g. solicitation letter, waiver of right to appear at department meeting) – TPAC deadlines – Link to the current version of the Handbook for Academic Administration

New this year • The Cover Memo is now a form (found on the DoF’s Tenure and Promotion page) • Departments are required to inform their candidates for reappointment or tenure of the department recommendation in writing. That communication will be included in the dossier.

DRAFT ***do not circulate*** TPAC cover memo Date completed _______________ Candidate name: _________________________ Department: _______________________________ Faculty Action Appointment as: Professor _____ Associate Professor _____ with tenure _____ without tenure _____ Senior Lecturer _____ Promotion to: Professor _____ Associate Professor _____ with tenure _____ without tenure _____ Senior Lecturer _____ Distinguished Senior Lecturer _____ Reappointment as: Assistant Professor _____ Distinguished Senior Lecturer _____ Senior Lecturer _____ Lecturer _____ Is this a Professor of the Practice _____ or (Research) _____ title? (leave blank if neither) Recommended start date _________ End date (for term appointments only) __________ Department Meeting Date of meeting ______ Number of eligible voting faculty ______ Department quorum: ______ Vote* on recommendation: # in favor _____ # opposed _____ #abstentions _____ (provide reason for abstentions, if known, in the Department Chair’s summary) * Be clear about the voting procedures and the relevant electorate: • Retired faculty are not eligible to vote, and should not participate in department meeting. • The quorum and official vote tally include those present and/or participating in the discussion of the case via teleconference, Skype, etc. • Votes received by proxy or e-mail should be reported separately (as an attachment to this document) • Voting by secret ballot is preferred. Did the candidate attend the meeting? ______

DRAFT ***do not circulate*** Department Meeting (continued) Names of attending eligible voting faculty: _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ Names of eligible voting faculty not in attendance (please provide reason for absence in parenthesis): _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ Department chair’s summary (attach separate document) Please provide a full and candid discussion of the issues raised in the meeting relative to this candidacy and of the strengths and weaknesses of the case. Summarize the reasons for any abstentions or minority opinions. Briefly describe the academic unit’s view of the importance and impact of the candidate’s academic specialty within the larger field or discipline. A draft of this memo should be circulated to all participants for their comments; the chair should inform all members that if any of them has a serious objection which cannot be resolved, they may communicate their views to TPAC in a separate memo. Any such minority communications must be made available to all members who participated in the consideration of the case. Additional space for any further information _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________ _____________________________________________________________________________________________________________

TPAC composition and work cycle • The Tenure, Promotions, and Appointments Committee (TPAC) is made up of 12 senior faculty members drawn from each division of the university. • The committee meets every Wednesday afternoon throughout the academic year, with a break from early December until late January. The last meeting of the year is usually in late April/early May.

Steps in the Preparation of the Dossier Submission of Chair prepares Creation of referee list to material for the departmental appropriate Dean, dossier, with input committee for review from candidate Dossier approved by Dossier is sent to Department’s DoF, final version DoF for a meeting and vote submitted, case preliminary review scheduled

Preparing the TPAC dossier • Reappointments, Promotions, Tenure Reviews and Senior Searches culminate with the preparation of a dossier to present the evidence on which the department’s recommendation is based. The materials should also describe and document the process and procedures by which the dossier was assembled. [The following steps in the process are numbered according to the TPAC Dossier Preparation Guide]