Grant Review & Preparation www.kitsapcaressmallbiz.com
Overview PORT ORCHARD CARES RENT RELIEF GRANTS The City of Port Orchard has committed up to $100,000 for small business assistance using Federal CARES funding. The intent of this grant is to reimburse business related commercial rent or lease. Successful applicants may receive up to $5,000 based upon eligible COVID-19 impacts. Application period is noon to noon, Monday, Aug 3 rd through Friday, Aug 10 th Funds must be fully distributed by October 31, 2020. www.kitsapcaressmallbiz.com www.kitsapcaressmallbiz.com
Eligibility Be active & licensed in Washington, with a physical business address in Port Orchard Active City of Port Orchard business license One per owner/business entity or franchise holder (not per location) Up to 15 employees FTE (not including owner) as of January 15, 2020 or date of application FTE defined as 32-40 hours or FT salaried Have been in business as of March 1, 2019 www.kitsapcaressmallbiz.com www.kitsapcaressmallbiz.com
Eligibility Demonstrate a min $5000 impact loss of income due to COVID-19 and/or the Governor’s related orders Gross revenues not to exceed $1.5 million per year Have NOT received WWSBEG No double dipping ! ▪ applicants can NOT seek rent reimbursement under this program AND the PPP program or EIDL for the same time period www.kitsapcaressmallbiz.com www.kitsapcaressmallbiz.com
Download a program overview & sample questionnaire www.kitsapcaressmallbiz.com
□ WA STATE UBI □ COPY OF PORT ORCHARD BUSINESS LICENSE (Scan & upload pdf) □ Completed IRS W9 FORM (Save & upload this document as a pdf) https://www.irs.gov/pub/irs-pdf/fw9.pdf Have this □ WA DEPT OF REVENUE 4-DIGIT LOCATION CODE https://webgis.dor.wa.gov/taxratelookup/SalesTax.aspx information (NONPROFITS will be reviewed based upon physical address of its main office) ready □ GROSS REVENUE Eligible businesses will have a gross revenue NOT exceeding $1.5 million per year □ DETERMINING ELIGIBLE COVID-19 IMPACTS: c omparison of gross revenue will be used to determine your COVID related impacts: 2019 Q2 Q2 GROSS RE REVEN VENUE $__________________ 2020 20 20 Q2 Q2 GROSS RE REVEN VENUE $_ $___ _____ _____ ______ _____ ____ www.kitsapcaressmallbiz.com
❑ BU BUSINESS STRUCT CTURE □ Sole Proprietorship □ General Partnership Have this □ Limited Liability Company (LLC) information □ Cooperative □ Close corporation ready □ Corporation ▪ C Corp ▪ S Corp ▪ B Corp □ Limited Partnership (LP) □ Limited Liability Partnership (LLP) □ General Partnership www.kitsapcaressmallbiz.com
□ DATE BU BUSIN INESS OP OPENED Eligible businesses will have been in business before March 1, 2019 □ NUMBER OR OR EM EMPLOYEES (F (FTE) Eligible businesses will have fewer than 15 employees (FTE) not including owner as of January 15, 2020 or date of application Have this Calcula Calc lations: Full Time Equivalent = FTE (Final numbers to be rounded up) information Fu Full-Ti Time Em Employees are employees (not volunteers) working 30-40 hours ready per week = 1 FTE Par art-Ti Time Em Emplo loyees are employees (not volunteers) working less than 30 hours per week. For multiple part time employees add their hours together and divide by 40. Example: 3 Employees working the following 11+29+20 hours = 60 Hours/40 hours = 1.5 FTE www.kitsapcaressmallbiz.com
□ RENT OR LE LEASE DO DOCUMENTATION You must provide your lease/rent agreement and documents supporting monthly rent payment. Applicable rent dates are March 1, 2020 to date of application . Have this □ commercial lease/rent agreement information □ monthly invoices equal to your COVID Impact up to $5000 (A memo from landlord can be accepted in lieu of invoice. ready ! NAME EACH DO DOCUMENT: ie ie; ; Bu Busin iness ABC BC Lea Lease; Bu Busin iness ABC Ren ent t Apr 2020, etc You will ill nee eed to uplo load th thes ese docu cuments as pdf f files files. Appli licati tions with ithout uplo loaded documentation will ill be consid idered in incomple lete and in inelig eligib ible. www.kitsapcaressmallbiz.com
1 Do your homework! Make sure you have the following information ready Tip! Enter all in a Word document for copy/paste into application ✓ UBI BE READY ✓ Port Orchard Business License TO APPLY - ✓ Look up your Sales Tax Location Code SUMMARY ✓ Business structure ✓ Date business opened ✓ Gross revenues for Q2 2019 and Q2 2020 ✓ Number of employees ✓ Number of potential jobs lost www.kitsapcaressmallbiz.com
2 Prepare your documents to upload Tip! Save pdf files to your desktop or other easy to find location ✓ Completed IRS W9 form ✓ City of Port Orchard Business License BE READY ✓ Lease TO APPLY - ✓ Lease invoices or memo from your landlord noting months paid and amount SUMMARY www.kitsapcaressmallbiz.com
3 Review sample application Tip! Prepare any narrative in a Word doc for easy copy/paste ✓ Company description. Briefly describe the company and products/services BE READY ✓ Comments about revenue impact TO APPLY - SUMMARY 4 Application Portal Portal will open at noon on August 3rd Tip! You can find portal link at www.kitsapcaressmallbiz.com www.kitsapcaressmallbiz.com
Summary ✓ Download & Review Program Overview & Application Copy ✓ Application portal will be open from noon to noon, August 3-10th Approved applications will enter into a contract with the City of Port Orchard. These funds must be fully distributed by October 31, 2020. www.kitsapcaressmallbiz.com
Other opportunities Also be looking for ✓ Incorporated Cities can also apply during Phase 3 of Kitsap County’s CARES grant information for new on Crit Criteria is s dif different! Washington State CARES Grants! ✓ Details will be posted to www.kitsapcaressmallbiz.com www.kitsapcaressmallbiz.com
EMAIL US! Be sure to include Kitsap CARES in the subject line Kathy Cocus cocus@kitsapeda.org Theresa Mangrum mangrum@kitsapeda.org www.kitsapcaressmallbiz.com
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