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Impact of Covid19 pandemic With the closure of Town Hall to the Public, the Town Clerk’s office has adapted to performing most duties electronically, by mail and courier. Protocol in all interactions (masks, gloves, hand sanitizer) Appointments are made for essential services: Marriage Licenses – Couple takes the oath and signs license in parking lot. Filing of Death & Cremation Certificates/ Burial Permits – Funeral Directors file town deaths and pick up permits and certified copies. Urgent Recordings for the Land Records – Limited exceptions, mail is the preferred method. Presidential Primary has been delayed twice; from April 28 to June 2 and now August 11. Weekly conference calls with S.O.S for current information.

Future impact of Covid19 Pandemic Staff is working alternate days and staggering hours. 2 members are in office most of the day. Method of services will continue and will be revised as needed. Future plans include: A secure drop box outside the entry door for documents to be delivered Laptops for staff to perform tasks at home while on call such as: Email responses Redacting SS#’s from digital records E-recording and indexing documents Reorganize electronic files Take online classes (laptops funded by TC Funds) 2 Temporary Employees, funded by Town Clerk Funds, will return to help with the August Primary & November Election when it is safe.

Federal, State and Local Organizations we work together with * Secretary of the State – State Statutes, Election m anagem ent, Regulations State Elections Enforcement Commission – Cam paign finance reports, issues * State Library & Public Records Administrator – Records m anagem ent, Recording * Department of Public Health – Vital records * Department of Revenue – Conveyance fees, Tax liens & releases * Department of Environmental Protection – Sports licensing * Department of Agriculture – Dog Licensing Department of Veterans Affairs – Military discharges * Freedom of Information – FOI requests * Liquor Control Commission – Liquor perm its * Notary Division – Notaries living and or em ployed in Cheshire, Notary Services * Funeral Homes – Death Certs ., Burial, Transit, Disinterm ent & Crem ation Perm its Cemetery Associations – Sextons Reports (m onthly) Boards and Commissions * Revenue related

FY 2013-2019 Town Clerk Revenue Totals Revenue Summary FY 2013 - 2020 Actual - as of March 2, 2020 FY 2020 FY 2019 FY 2018 FY 2017 FY 2016 FY 2015 FY 2014 FY 2013 OB- ORIGINAL 600,000 575,775 550,000 575,000 545,000 612,705 705,000 503,995 BUDGET RB -REVISED 600,000 575,775 550,000 575,000 545,000 612,705 705,000 503,995 BUDGET 482,083 575,130 608,948 550,701 598,203 537,462 526,322 671,410 ACTUAL 80.35 99.89 110.72 95.77 109.76 87.72 74.66 133.22 % USED 2020 projected: 692,500 (Revised due to Covid19 - 635,000 ) 2021 projected: 593,440 (Revised due to Covid19 - 545,000 )

Current FY Year Monthly Revenue (as of March 31, 2020) Recording Fees Vital Records Copies Total TOWN Notary STATE Revenue Conveyance Tax Copies Service/Cert. Conveyance Tax Month 67,703.48 49,281.98 12,761.00 2,480.00 1,461.00 420.00 156,940.93 JUL 60,932.97 43,368.32 12,904.00 1,720.00 1,789.15 265.00 139,604.92 AUG 60,190.45 45,132.70 11,294.00 2,340.00 475.75 220.00 171,648.09 SEP 127,716.48 106,411.70 14,904.00 1,600.00 3,542.78 315.00 462,735.08 OCT 41,735.20 25,768.78 11,796.00 2,180.00 807.80 310.00 77,306.34 NOV 43,842.75 30,543.75 10,440.00 1,740.00 163.00 295.00 102,956.25 DEC 39,795.82 21,903.92 11,620.00 2,195.00 3,217.40 230.00 69,136.77 JAN 38,056.97 23,196.22 10,449.00 1,700.00 1,672.75 315.00 69,588.66 FEB 42,952.16 26,769.61 11,463.00 1,995.00 1,687.55 235.00 83,683.84 MAR 522,926.28 372,376.98 107,631.00 17,950.00 14,817.18 2,605.00 1,333,600.88 TOTALS

Revenue: April 2019 ~ April 2020 Town Vitals State # Recording Conveyance Conveyance Town Clerk Fees Tax Copies Copies Tax Docs April FY19 39,802.67 8,826.00 25,005.83 2,324.84 2,500.00 82,374.08 230 FY20 32,251.13 11,192.00 16,540.13 2,442.00 1,060.00 46,097.88 145 through 4/27

Revised Town Clerk Budget Projections Expenses Original Budget - $259,000.00  Revised 1/ 2020 - $237,000.00  Revised (covid19) - $233,428.00 Savings $4350.00:  Printing – (Ballots) postponed Primary to August  Training-Town Clerk School cancelled  Conferences-Fall CTCA cancelled  Advertising-Legal Notices not necessary  Contracted Services-IQS savings

2019 Appropriated Town Clerk Fund Projects HISTORIC DOCUMENT 2019 TOWN CLERK FUNDS FUND COMM. INVEST. FUND MERS APPROPRIATION 2000 2005 2013 45040-580-00510 45040-5800-01015 45040-5800-01239 Resolution #043019-7 Vault Shelving, Map Cabinet, Outer Office OFFICE EQUIPMENT Supply Cabinets 15,000.00 7,000.00 EQUIPMENT Replace carpet in vault. MAINTENANCE Professionally clean vault carpet. 15,000.00 To be used for supplies not covered in the OFFICE SUPPLIES operating budget. 1,000.00 NEACTC (New England Town Clerks Assn.) CONFERENCES IIMC (International Inst. Of Municipal Clerks) MEETINGS Meetings and conferences not covered in regular budget 1,000.00 Seminars, Courses other than Town TRAINING Clerk's school 500.00 1780-1932 Grantor/Grantee Index convert to computer. CONTRACTUAL Ongoing project uploading land record images SERVICES to system. Moving Expense-Moving Map Cabinets out and returning to vault after floor installation. 10,000.00 To replace 15 hrs. lost in FY18-19. TEMP. PT POSITION Use of funds only if not restored with regular 17,000.00 budget. AMENDED 9/20/2019 40,000.00 17,000.00 9,500.00 TOTAL APPROPRIATED

2020 Vault Upgrades ~ Countertop, Rolling Shelves, End Cabinets, Flooring All funded by Special Town Clerk Funds BEFORE AFTER

State Library Historic Document Grant 2020 7,500.00 2019 6,500.00 2018 5,000.00 2017 5,000.00 2016 4,000.00 This year, over 40K images 2015 7,500.00 of land records were 2014 6,500.00 digitized and uploaded. 2013 6,500.00 Enabling citizens to view 2012 6,000.00 records online going back 2011 6,000.00 to 1989. We received over 2010 10,000.00 2009 12,000.00 $2500.00 for online copy 2008 12,000.00 fees for the first quarter of 2007 12,000.00 2020. 2006 12,000.00 2005 12,000.00 2004 12,000.00 2003 10,000.00 2002 5,000.00 total rcv’d 157,500.00 Cheshire has received $157,500.00 in Grant Funds from the CT State Library

Town Clerk’s office making masks

Staff helped Chesprocott by sewing safety gowns for Nursing Homes