FY2016 Proposed Budget Presented by: Michael Whitaker Director May 27, 2015 Adventure Camp
Presentation Outline • Guiding Documents • 2014 Department Awards • Department Overview • Agreements/Partnerships • 2013 Park Visitation Comparison • Department Trends • Major Accomplishments • Projects In Progress • Where does the money come from? • Where does the money go? • Supplemental Budget Request • General Fund Budget Request • Park Maintenance Districts’ Fund • FY2016 Proposed Park District #1 Projects • FY2016 Proposed Park District #1 Ongoing Maintenance • Current Challenges
Guiding Documents
2014 Department Awards Mark Jarvis, Park Planner Professional of the Year Chris Waite, Volunteer Coordinator New Professional of the Year
2014 Department Awards, cont. Citation of Merit for Agency Excellence
2014 Department Awards, cont. Citation of Merit for Agency Excellence
2014 Department Awards, cont. The City of Billings was awarded the Gold Leaf Award for the outstanding Arbor Day program
Department Overview, cont. Administration Recreation Parks Cemetery
Department Overview, cont. (2,580 acres of parks and open spaces)
Department Overview, cont. (Facilities) • Skate Park • 2 Outdoor Pools • 2 Wading Pools • 4 Spraygrounds • 40 Playgrounds • 24 Picnic Shelters • 32 Tennis Courts • Minor League Stadium • Par 3 Golf Course • 6 Neighborhood Centers • Senior Community Center • 26 Outdoor Basketball Courts • 2 Cemeteries
Department Overview, cont. (Recreation Programs)
Department Overview, cont. (Community Outreach - Volunteerism) 2,022 people volunteered at the Parks and Recreation Department • Total Hours: 8,146.75 • Value of Hours: $128,038
Department Overview, cont. (Community Outreach -Giving Opportunities)
Agreements/Partnerships • Agreements • Downtown Exchange Club - Par 3 Golf Course • Billings Mustangs • Billings Softball Association • Amend Park Development Council • Partnership Examples • Little League • School District 2 • Friends of Billing Dog Parks • Billings Tennis Association
2013 Park Visitation Comparison • Montana State Parks 1.57 million • City of Billings Major Parks 2.40 million • Grand Teton Nation Park 2.70 million • Yellowstone National Park 3.20 million Source: 2013 Needs Assessment Survey
Department Trends ( Continued Increase in demand for services) • Visits to major parks are increasing • We had over 2.4 million visits at our major parks in 2013. • The number of visits at our major parks increased 140% from 2009 (1 million visits) to 2013 (2.4 million visits). • Usage of parks and facilities continues to increase • The annual number of picnic shelter and neighborhood center rentals have increased 46% since 2011 • The number of park use permits issued annually have increased 120% since 2011.
Department Trends cont. (Continued Increase in demand for recreation programs) • Participation in recreation programs continue to increase • Annual recreation program revenue has increased by 42% ($95,839) from 2012 to 2014.
Department Trends cont. (Continued increase in use of technology) • Use of technology • In 2014, 44% of all transactions are done online. • Online transactions have increased 12% since 2011
Major Accomplishments • Swords Park Trail Extension at Aronson Bridge • Awarded a $75,000 LWCF grant to help upgrade the playground at South Park
Major Accomplishments, cont. • Implemented an online volunteer registration platform where citizens can view and sign up for volunteer opportunities. • Park Easement Policy • Implemented a monthly e-newsletter • Replaced pool heater at Rose Pool
Major Accomplishments, cont. • Awarded a $5,000 KAB/Lowe’s Community Improvement Grant to build a green house at the Amend Park Community Gardens.
Major Accomplishments, cont. • Upgraded Department Website • Created a Mobile/Responsive Department Website
Major Accomplishments, cont. • Resurfaced 10 Tennis Courts • 4 courts at Rose • 6 courts at Pioneer
Projects In Progress • South Park Playground • South Park Sprayground • Castle Rock Tennis Courts • Pioneer Park Tennis Courts • Pioneer Park Playground • Centennial Park Master Plan Update • High Sierra Disc Golf Course • Annexation of Phipps, Riverfront, Coulson & Wilson Parks
Projects In Progress, cont. • Yellowstone Kelly Interpretive Site • Swords Rimrock Park Trailhead Improvements • Work With Animal Control to update Animal Ordinances as it relates to parks • Parks and Recreation Comprehensive Plan • Mont Vista Park Master Plan • Ponderosa School Trail • Water Service Upgrades at Amend and Stewart Parks
Where does the money come from? ($8,142,140) Special Funds $577,930 General Fund City-Wide Park 7% Contribution District $3,494,180 $2,000,000 43% 25% 36 Individual PMDs $1,002,390 12% Fees & Charges, $1,067,600 13%
Where does the money go? ($9,544,602)
Supplemental Budget Requests (Funding Source: General Fund) • Uncontrollable Expenses • Seasonal Wage Increase $60,701 • Clothing Allowance for Bargaining Maintenance Employee $590 • Special Assessments $15,000 • Seasonal Industrial Accident (Workers Comp for Volunteers) $4,391 • Funded By Program Revenue • Self-Sustaining Recreation Programs expenditure budget increase $45,000
Supplemental Budget Requests, cont. (Funding Source: Cemetery Expansion Fund) • Safety • Cemetery – Mitigation of Hazardous Trees $10,000 • Cemetery Expansion • Cemetery – Section 12 & 15 Improvements $30,000
General Fund Budget
General Fund Budget, cont. Budget Proposed FY2015 FY2016 Change Personal Services $2,972,967 $3,103,099 $130,132 Operations & Maintenance $1,248,883 $1,285,230 $36,347 Capital $34,800 -0- -$34,800 Transfers $286,665 $276,378 -$10,287 Total Expenditures $4,543,315 $4,664,707 $121,392
Park Maintenance Districts’ Fund (Assessments & Expenditures) $1,100,000 $1,000,000 $900,000 $800,000 Assessments $700,000 Expenditures $600,000 $500,000
FY2016 Proposed Park District #1 Projects • Poly Vista Complex – Accessibility Compliant $75,000 • Restroom Remodel/Replacement $325,000 • 4 restrooms
FY2016 Proposed Park District #1 Projects, cont. • Playgrounds $150,000 • Upgrade Fall Protection • Eaton, Streeter, Trails End & Walsh • Replacement • Hawthorne Park
FY2016 Proposed Park District #1 Projects, cont. • Athletic Courts $109,964 • Resurface South Park tennis and basketball courts • Resurface North Park tennis and basketball courts • Park Irrigation Automation $400,000 • Poly Vista & Veterans Parks • Aquatics $50,000 • Rose and South Pools’ Operating Infrastructure • Replace Rose Pool’s main pump, chlorinator and gutter grates. • Install public address systems at South and Rose Pools
FY2016 Proposed Park District #1 Ongoing Maintenance • Current Staffing $221,823 • Volunteer Coordinator • Arborist • Park Maintenance Worker (Equipment Operator) • Seasonal Employee Costs • Operations and Maintenance $448,213 • Emergency maintenance and repairs • Heritage Trail maintenance • Vegetation management (Includes weed control) • Park amenities (picnic tables, benches, etc.) • Keep restroom open longer
Current Challenges • Aging infrastructure • Playgrounds • Some of our playgrounds are over 30 years old • 30% of our irrigation systems are manual systems • Manual systems uses 30 percent more water than automated systems • Manual systems requires more staff time to operate • Shelters and buildings • Park roads and parking lots • Pools • South Pool was built in the 1920s…Last renovated in 1993 • Rose Pool was built in the 1960s…Last renovated in 1995
Current Challenges, cont. • Not enough programmable park spaces to accommodate park use requests • The Centers for Disease Control’s New Model Aquatic Health Code (MAHC) • Many of our athletic fields are infested with Richardson Ground Squirrels
Current Challenges, cont. • Graffiti and vandalism • Increasing number of transients in parks • Recruiting enough seasonal employees • Lack of indoor recreation facilities • Lack of athletic field space, i.e., soccer, football, lacrosse, rugby
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