DC Department of Human Services Family Services Administration FY18 Daytime Services for Individuals Experiencing Homelessness Pre-Application Conference May 18, 2018 Carter Hewgley, Senior Advisor to the Administrator
Agenda • Background • Request For Applications – Overview – Target population – Application format • Selection Criteria • Application Deadline – Submission methods • Q & A ⚫ 2
Homeward DC - Strategy 1 • Develop a more effective crisis response system, including creating a day-time service center for single adults • “Front Porch Services” provided to residents before they reach the front door of the homeless shelter system ⚫ 3
RFA Overview • Name: Daytime Services for Individuals Experiencing Homelessness • Purpose: Support the operation of year-round daytime services for 100 to 426 single adults experiencing homelessness • Funding: Up to $2m for up to two providers • Award period: Sep. 1, 2018 to Aug. 31, 2019 – Up to four additional option years ⚫ 4
Target Population • Adults, age 18 or older, who are experiencing homelessness including – Individuals living in emergency shelter, transitional housing, or who are unsheltered • Those who would voluntarily access more robust daytime services if those services were available, well marketed, and conveniently located ⚫ 5
Source: DC Interagency Council on Homelessness Homeward DC Strategic Plan 2015-2020 https://ich.dc.gov/sites/default/files/dc/sites/ich/page_content/attachments/ICH-StratPlan2.11%20web.pdf ⚫ 6
Updated Assumptions % FY 17 % FY 18 Individuals living in emergency shelters 56% 1,988 66% 2,467 Individuals living unsheltered 25% 897 16% 599 Individuals living in transitional housing 19% 693 18% 695 Sub-Total: Individuals Experiencing Homelessness 100% 3,578 100% 3,761 Uninterested in Day Services (41.3%) (1,307) (41.3%) (1,553) Employed During the Daytime (16.7%) (555) (16.7%) (628) Already Engaged in Day Services (14.9%) (470) (14.9%) (560) Shelter Vacancy Rate (7.1%) (227) (7.1%) (267) Busy on a given day (e.g. appointments, interviews) (2.8%) (89) (2.8%) (105) Medical/Reasonable Accommodation (2.8%) (89) (2.8%) (105) Total: Target Market for Day Services 426 543 ⚫ 7
Adams Place Drop-In Center Utilization ⚫ 8
Target Location: Downtown ⚫ 9
Target Location: Anacostia/Congress Heights ⚫ 10
Program Overview • Expand daytime services to serve more clients and into accessible business districts in underserved areas of the District • Provide high-value services to clients: – Creating a positive and protective environment – Facilitating coordinated entry into the CoC – Linking to services through case management – Ensuring access to therapeutic programming ⚫ 11
Program Overview Con’t . • Offer services at scale while maintaining safety, security, and neighborhood integration • Leverage NGO assets and coordinate with other organizations in the homeless COC • Measure and achieve desired performance outcomes on behalf of clients served ⚫ 12
Important Standards & Definitions Case Management Standards & Standards for Client Connection to • Supportive Services Attachment H: Definitions: • – Case Management, Case Manager, and Caseload – Central Business Corridors, Downtown, & Underserved Parts of the District – Daytime Hours – Employment Training Providers – Harm Reduction, Naloxone, PrEP, and STIs – Light-touch medical services – Meal Program – Meaningful Engagement – Safe Environment, Secure Environment, Welcoming Environment – Shelter Diversion – Therapeutic Programming ⚫ 13
Application Package • Applicant Profile (Attachment A) • Table of Contents • Application Summary (not to exceed 3 pages) that highlights the major aspects of the objectives discussed in depth in other sections ⚫ 14
Project Narrative • Not to exceed 12 pages • Specific, measurable program objectives • Specific services to be provided • Detailed work plans for activities • Impact of Day Services due to your organization’s involvement • History and experience with the homeless individuals and services for homeless individuals – Including your organization and your leadership/staff ⚫ 15
Application Package Attachments • Attachments B: Certifications • Attachment C: Assurances • Attachment E: Work Plan • Attachment F: Staffing Plan • Attachment G: Budget • Attachment I: Collaboration Commitment Form • Attachment J: Confidentiality Statement ⚫ 16
Program Budget & Narrative • Proposed salaries and wages for project staff • Proposed benefits comparable to those paid to the other staff (show fringe rate) • Proposed supplies and materials • Rental or leasing of space for Day Services – Rents must not exceed prevailing rates – Include utilities, telephone, maintenance services directly related to project activities – Include insurances, subscriptions and postage. • Indirect: Show calculation and indirect rate. ⚫ 17
Application Package Appendices • Resumes, position descriptions, organizational chart, Articles of Incorporation, Bylaws, list of current Board of Directors, MOUs • Most recent annual audit • IRS Letter of Non-Profit Status, Form 990, DC Business License, Certificate of Good Standing, Certificate of Occupancy, Fire Inspection, etc. ⚫ 18
Application Format • Not to exceed 60 pages • 8½ by 11-inch paper • Margins must be no less than 1 inch • 12-point font (Times New Roman recommended) • 1.5 inch spacing • Pages sequentially numbered • Review panel will not review applications that do not conform to these requirements ⚫ 19
Executive Summary (2 points) • Overview: Describe the Applicant organization and its proposed methodology for implementing the Program. (2 points) ⚫ 20
Info about the Org (8 points) Mission & Vision: Mission and vision statement, core programs, • and relevance of prior experience to the requirements of the grant. (2 points) Organizational Capability & Relevant Experience: Past and • current experience performing similar size and scope of services. Address lessons learned/barriers overcame and applying this to perform the required services. (2 points) Staff Qualifications: Qualifications of the team members, • including the team leader/principal (resumes, certifications, and credentials for primary staff and project manager) (2 points) Performance Orientation: Applicant’s commitment to • measuring and achieving positive outcomes for participating clients. (2 points) ⚫ 21
Services, Scale, & Location (45 points) • Services: Describe the approach to meeting the requirements of the SOW demonstrating the ability to provide required high-value services to clients. Describe how will you work with the District to meet the project goals. (15 points) • Scale: Describe your intent and ability to serve at least 100 clients per day. (15 points) • Location: Describe your intent and ability to expand daytime services to accessible business districts in underserved areas of the District, particularly Downtown. (15 points) ⚫ 22
Service Delivery Model (25 points) Safety & Security: Describe your ability to create/maintain a secure • environment for clients and staff while providing services. (6 points) Neighborhood Integration: Describe your ability to deliver services • to clients that achieves safe and harmonious integration with the neighborhood and community. (6 points) Leveraging Strategy: Describe your approach to securing goods or • services that brings additional resources to this program. If securing matching funds/donations, identify the dollar amount and explain how funds will be applied to services. (7 points) CoC Coordination: Describe your ability to deliver services by • leverage strategic partnerships with other providers in the homeless services CoC. (6 points) ⚫ 23
Fin. Mgmt. and Budget (20 points) • Financial Management: Describe the financial and accounting procedures used to ensure proper financial management, including the fiscal controls designed for accountability. Applicant must agree to maintain financial records in accordance with GAAP. (10 points) • Proposed Budget & Cost Effectiveness: Provide a cost effective proposed budget and narrative description of the use of grant funds. (10 points) ⚫ 24
Application Deadline • To be considered for funding, Applications must be received no later than 4:00 p.m. on June 4, 2018 . • Supplements, deletions or changes to the application will not be accepted after submission ⚫ 25
Application Submission • Requirements for paper submission – One stamped original and four copies in a sealed envelope or package – Two copies of the Applicant Profile must be affixed to the outside of each envelope or package ⚫ 26
Application Submission Con’t . • Location The District of Columbia Department of Human Services Family Services Administration Attn: Carter Hewgley 64 New York Ave. NE, 6 th Fl. Washington, DC 20002 • Electronic Submission carter.hewgley2@dc.gov ⚫ 27
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