Louisiana Community Development Block Grant Program FY 2018/2019 Application Cycle
Application Rating Program Applications Applications # of Average # Year Received Rated Rating Applications Teams Rated 2008 258 173 8 22 2009 52 6 9 2010 250 146 8 18 2011 72 8 9 2012 249 143 8 18 2013 56 7 8 2014 254 193 6 32 2015 37 4 9 2016 205 141 4 35 2017 23 3 8
Proposed FY 2018 Method of Distribution Total Estimated Allocation - $19,736,218 Admin/TA - Economic $100,000 + Development 3% - $3,000,000 Demonstrated LaSTEP - Needs - $500,000 $1,200,000 Public Facilities - $14,344,131
PF Application Process – Phase I • Phase I – For FY 2018 and FY 2019 LCDBG Public Facilities Program • Project Severity packages will be accepted by the OCD until June 9, 2017. OCD will score the project severity packages. These project severity packages will be reviewed for funding under the FY 2018 – FY 2019 program years.
PF Application Process – Phase II FY 2018 Program FY 2019 Program • Threshold determination – July 14, • Threshold determination – July 13, 2017 2018 • • Rank project severity scores meeting Rank project severity scores meeting past performance threshold past performance threshold requirements requirements • • Top 60% invited to apply around July Top 60% invited to apply around July 28, 2017 27, 2018 • Application Workshops – August 7 • Application Workshops – August 6 (BR) and 8 (Pineville) (BR) and 7 (TBD) • Full applications due – October 27, • Full applications due – October 26, 2017 2018
Items to Note • Monitoring must be completed • Closeout documents must be 45 days prior to threshold received at least one week determination date of July 14, prior, or by July 7, 2017 2017. Therefore open grants (except for clear lien) in order with monitoring visits to be reviewed and considered completed after May 30, 2017 for closeout. will not be eligible to closeout. • All documents must be approved and clear lien received by July 14, 2017 in order to meet threshold requirement.
Citizen Participation and Procurement Procedures • No administrative consulting • A local government can only or engineering firm can hire the same firm to do both participate or assist a local administration and government in these engineering if procurement processes until after the firm occurs at the same time. has been procured by the local government in accordance with our procedures if LCDBG funds will be used for these services.
Citizen Participation and Procurement Procedures • Information is located on OCD’s website at http://www.doa.la.gov/Pages/ocd/CDBG/ab out_lcdbg.aspx
PF Priorities for 2018/2019 • Sewer – new sewer – sewer rehab – sewer treatment • Potable Water • Streets
Grant Ceilings • $1,200,000 – Sewer Treatment • $1,000,000 – New Sewer Collection • $1,000,000 – Existing Sewer Collection Rehab • $1,000,000 – Potable Water • $800,000 – Streets • $300,000 – Demonstrated Needs • $500,000 – La STEP
Minimum Construction Requirement • All requests must contain $200,000 of construction activities in order to be considered. • Any project severity package and/or full application submitted to OCD that does not have an estimate that includes $200,000 of construction activities will not be scored.
General Information Regarding Public Facilities Projects According to federal regulations, the general rule is that any expense associated with repairing, operating, or maintaining public facilities and/or services is ineligible. • Street project work must have a useful life of at least eight years. • Filling of pot holes and the use of asphaltic surface treatment (two or three shot) is not eligible.
General Information Regarding Public Facilities Projects • Street projects are limited to two target areas. Each target area must have a minimum of 51% low to moderate income persons benefiting, be a minimum of 75% residential, and not more than 50% exempt. • State roads are not eligible for improvement with LCDBG funds.
General Information Regarding Public Facilities Projects • To be considered and rated as a community/system-wide project, at least 35% of the total construction cost (including contingencies) must be utilized in a community/system-wide activity. • This determination affects the number of beneficiaries that are used in the calculation of the cost effectiveness for rating purposes.
General Information Regarding Public Facilities Projects • Only one utility system can be included in each application. • “There may also be instances whereby a municipality wishes to extend its utility system to an adjacent, unincorporated neighborhood or street(s); this type of instance will require annexation of the unincorporated area prior to the closeout of the grant (if the main purpose or majority of the project’s scope of work is to extend the system ).” Annual Action Plan, Section II.B.1.
General Information Regarding Public Facilities Projects Sewer or Water projects involving new connections • LCDBG funds, local funds, or other state or federal funds must be used to pay for connection to residential structures that are occupied by low and moderate income persons. • Local government must require higher income residents to connect to the system at their own expense. • LCDBG funds cannot be used to pay for connection to non residential structures. • If invited to submit a full application, all income verifications for connections will be required to be included with the submittal of the application.
Noted Changes to PF Application Package • If 25% of the persons survey during the household survey process do not want a new system or extension of existing system, the application will not be considered. • Low/mod income verifications will be required with the application for new connections. • No new household surveys can be conducted with customer list. A map identifying structures is required.
Severity Workshop 2018-2019 LCDBG Applications Jeff Tessier Engineer – Office of Community Development All applications are rated for severity on a 50 point scale. Water, Sewer, & Streets
The maximum points available for all PF categories (sewer, water and streets) is 63. Severity is 50 points. Severity is 79% of your total points.
Streets We have teams (at least 2 people) that ride the streets. What do we look for? CRACKING: transverse, longitudinal, shrinkage, fatigue, reflection, edge DISTORTION: rutting, corrugations, shoving, depressions, upheaval DISINTEGRATION: potholes, patch deterioration, raveling Overall Ride Quality Total Field Score 100 (the divided by 2 to get Severity) Light: 1 - 5; Moderately light: 6 - 10; Moderate: 11 - 15; Moderately severe: 16 - 20; Severe: 21 - 25
Water and Sewer Severity
Project Severity Criteria for Wastewater Applications POINT PROPOSED ACTION RANGE COLLECTION Replace or rehabilitate collection system components. 10-50 EXISTING TREATMENT FACILITY Replace or upgrade existing facility to meet capacity and or discharge 15-50 requirements. SYSTEM New collection system to provide service for un-served areas. 35-50 Replace or rehabilitate various components when minimum requirements 0-50 have been met.
Project Severity Criteria for Potable Water Applications POINT PROPOSED ACTION RANGE SOURCE and SUPPLY 15-50 Replace or Rehabilitate source to meet existing demands. DISTRIBUTION Replace or Rehabilitate Distribution due to pressure or MCL violations. 20-50 STORAGE New or Rehabilitate facility when existing capacity is not capable of meeting 15-50 current requirements. TREATMENT Replace or upgrade facility due to existing demand to meet primary drinking 20-50 water standards. SYSTEM New water system or extension of existing system to un-served areas. 35-50 Replace or rehabilitate various components when minimum requirements have 0-50 been met.
If existing conditions as stated in the severity package are unsubstantiated or not in violation of any state or federal standard, the OCD reserves the right to assign severity scores below the minimum score given in the point range.
Severity Rating What does everybody want? 50
50 Water and Sewer Severity How to get to 50? Media – Back Up Data Newspaper, TV or Social Media Lawsuits Citizen Complaints Work and or Purchase Orders DMRs or other Monitoring Reports Admin or Compliance Order
Relevance Relevance - bearing upon or connected with the matter in hand; pertinent • Administrative Orders or Compliance Orders • DMRs or other Monitoring Reports • Work and or Purchase Orders • Citizen Complaints • Lawsuits • Media - Newspaper TV or Social Media Make sure they relate to the application & they are fairly recent and widespread.
DHH & DEQ Buy In I contact the regional engineer for DHH and the Compliance Engineer for DEQ and get their opinion.
• Before you submit the Severity Package • Make sure all parts of the package is included. Descriptions Cost Estimates Attachments After I start my review, I will not have time to call or email for clarifications or get additional or missing data.
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