Experiencing War: A Project to Preserve and Make Accessible Oral - PowerPoint PPT Presentation

Experiencing War: A Project to Preserve and Make Accessible Oral Histories of World War I I Nick Pavlik and Michelle Sweetser Center for Archival Collections Interviewee Wilber Saneholtz with fellow Bowling Green State University Libraries servicemen during flight training Society of Ohio Archivists Conference June 17, 2020

P resentation Overview • Who we are • The collection • Ohio History Fund • Grant application process • Project workflow • Challenges and lessons learned • Publicity

About Us TECHNOLOGY STRENGTHS COLLECTIONS Omeka (finding aids, Civil War history, University Archives, digital collections/ women, labor, regional history exhibits), Avalon agriculture, religion collections, National (streaming media), (Christian churches) Student Affairs Z- DAM (DAM system), Archives, special Preservica (digital collections preservation), ArchivesSpace (finding aids, in - progress)

M S - 0871: HI STORY 303 WOR L D WAR II INTE RV IE WS • 108 audio/video recordings • Created 2000 - 2004 for a History of World War II course taught by Drs. Kathren Brown and Walter Grunden • "To give voice to individuals who experienced war and to produce a About the useable historical record" • Prior access to collection was Collection difficult to facilitate due to formats Interviewee Cathryn Hitchcox, nurse at Camp Chaffee, Arkansas

Income tax c he c k- offs , m a s tod on Ohio History lic e ns e p la te s , d e s ig na te d d ona tions Fund Bric ks & Morta r, O rg a niza tiona l De ve lop m e nt, Prog ra m s & C olle c tions O hio- b a s e d nonp rofit org a niza tions a nd p ub lic e ntitie s ; re q uire s m a tc hing

Grant One year to complete upon award Application P rocess C AC s ta ff ( Mic he lle a nd Nic k) ; De p t. of His tory g ra d ua te s tud e nt; ve nd ors for outs ourc e d p ortions Re c e ive d $ 6 ,70 0 from a n initia l re q ue s t for $ 10 ,70 0 ; De p t. of His tory fund ing for g ra d ua te s tud e nt p rovid e d m a jority of our m a tc h

P roject W orkflow COMP ONE NTS • Fall 2018 ⚬ Dig itiza tion ( O uts ourc e d ) • Sp ring 20 1 9 ⚬ Tra ns c rip tions a nd c los e d c a p tions ( O uts ourc e d ) ⚬ Me ta d a ta a nd q ua lity c ontrol ⚬ O nline d e live ry

Digitization V ENDOR S ELEC TION Obtained q uote s from four m e d ia d ig itiza tion ve nd ors ; s e le c te d Me m non b a s e d on e s tim a te d c os t a nd e s ta b lis he d work with Ind ia na Unive rs ity's Me d ia Dig itiza tion a nd Pre s e rva tion Initia tive

Digitization DELIV ERABLES (3 M ONTHS ) PRODUCTION PRESERVATION ACCESS COPIES MASTERS M A S T ER S • Audio: 192 kbps • Audio: 24/96 BWF • Audio: 24/96 BWF MPEG- 4 • Video: • Video: • Video: • Format: NTSC • Format: NTSC • Format: MPEG - 4 • Codec: MPEG - 2 • Codec: FFv1 • Codec: H.264 • Resolution: uncompressed • Resolution: 720x512px, 4:2: • Resolution: 720x486px, 4:2:0 2 720x486px, 4 :2 :2

Transcriptions and Closed Captions V ENDOR S E LEC TI ON • Selected Rev based on rates ($1 per minute) and recommendations on archival listservs • All other options were cost - prohibitive

Transcriptions and Closed Captions DELIV ER ABLES (5 MONTHS ) VIDEO AUDIO Microsoft Word document SRT plain text file SRT example

( 5 m onths ) Qua lity C ontrol Meta da ta a nd T R AINING AC CES S IBIL ITY R E V IE W G ra d ua te s tud e nt re vie we d Tra ine d De p a rtm e nt o f a ll re c o rd ing s a g a ins t His to ry g ra d ua te s tud e nt in tra ns c rip tio ns a nd c lo s e d Dub lin C o re m e ta d a ta a nd c a p tio ns ; c o rre c te d e rro rs a c c e s s ib ilty d o c um e nt s ta nd a rd s R EFOR MAT TI NG M E TADATA Graduate student G ra d ua te s tud e nt e nte re d re fo rm a tte d tra ns c rip tio ns Dub lin C o re m e ta d a ta fo r to a d he re to the Ba ylo r e a c h o ra l his to ry in a n Exc e l Ins titute o f O ra l His to ry s tyle XS L file g uid e ; s a ve d a s s e a rc ha b le PDFs

Online Delivery BR ING ING IT ALL TOGE THE R ( 2 M ONTHS ) Sc a nne d Host platform for Dub lin C ore XSL Hos t p la tform for s up p le m e nta l c onve rte d to C SV , a c c e s s c op ie s of d ig ita l e xhib it; m a te ria ls a nd up loa d e d to re c ord ing s re c ord ing s vid e o s tills us e d for O m e ka to b a tc h ( vid e os b und le d e m b e d d e d into e xhib it ic ons , c re a te ite m with SRT file s ) ite m re c ord s from up loa d e d to O m e ka re c ord s Ava lon

Public ity Elem ents • PRESS RELEASE • OVERSIZED POSTCARD • SOCIAL MEDIA • SLIDE ON CAMPUS SCREENS

Lessons Learned LEGAL BLANK SPACE ANTICIPATE K N O W T H E DONATIONS P A P ER W O R K C O N T EN T Ask vendor to To the degree As people learn remove O ra l his torie s m a y that you can, about your project, irrelevant and c onta in offe ns ive have all be prepared to blank or ha te ful parties that answer questions content from la ng ua g e m e riting will review your about recording access files; it is a n project do so new stories, time - consuming a c knowle d g e m e nt before grant donations of objects to do it yourself or a d vis ory submission s ta te m e nt

D IG ITAL E XHIBIT D E M O

NICK PAVLIK Contact Us npavlik@bgsu.edu (419)372 - 7914 WE WOULD LOV E TO HEAR F ROM YOU! MICHELLE SWEETSER msweets@bgsu.edu (419)372 - 8085