Design Advisory Committee Meeting #3 November 15, 2017 1
Meeting Agenda 1. Agenda / Attendance Sheet – 5 minutes 2. Review Survey Results 3. Review SWOT – 10 minutes 4. Top assessment findings 5. Energy/MEP 6. Review Case Studies 7. Work Session: a. School District Goals b. School District Options Cheraw SD Master Plan
Meeting Norms • Attendance is expected at all scheduled meetings. • The meetings will start on time with duration of 1-1/2 hours (typical). Group members should be on time and expect to remain for the entire meeting if possible. • The purpose of each meeting will be defined; members are requested to come prepared to discuss the topic. • The students' interests come first. • Committee members will operate and work towards consensus on all issues. All agree to support the solutions and decisions of the group. • Committee members are requested to focus on solutions that address the needs of the School District as a whole. • Committee meetings will stay on task. • Discussion, evaluation, and decisions will be research and data based guided by district’s mission statement. • Minutes of each meeting will be distributed by email within one week of meeting date. • All members are to speak up in an open forum- all points of view will be heard and valued. • All participants will be treated with mutual respect. • Members of the committees will operate on a first name basis. • Snacks and Refreshments will be served at all meetings to give "energy boost." Cheraw SD Master Plan
Cheraw SD Master Plan Timeline • DAC MEETINGS: Phase 1 – MASTER PLAN • October 23 rd #1 • November 8 th #2 Step 1 – Assessment and Investigation • November 15 th #3 October 2017 • December 6 th #4 • December 19 th #5 Step 2 – Master Plan Meeting(s) - Options November-December 2017 • Community Meeting Step 3 – Draft Recommendations • Board of Education Late December 2017 Phase 2 MP/ BEST GRANT APPLICATION Report January-February 2018 Grant App January-February 2018 Phase 3 – PRE-BOND SUPPORT Cheraw SD Master Plan 19
▪ What are your impressions after touring the school?: • Reasonable – needs maintenance, separate items that are code vs grandfathered in • What was expected • HS science room hasn’t changed since the 60s – needs upgrading • Not as bad as the impressions from DAG 2 • Plumbing should be at the top of the needs maintenance list. • Standing water in the basement – haven’t seen this much water in 20 years. • School has been kept up well • Asbestos suspected in HS hallways (flooring / ceiling) – abatement required before replacing 6 Cheraw SD Master Plan
Review Draft Survey 7 Cheraw SD Master Plan
SURVEY RESULTS: Q1: My relationship to the school is: Q2: Please indicate your age bracket: 8 Cheraw SD Master Plan
Q3: The location of your primary residence is: Q4: I am or I have a child in the ______ at the Cheraw School District: 9 Cheraw SD Master Plan
Q5: If applicable, I attend or send my child to Cheraw School District primarily because: 10 Cheraw SD Master Plan
Q6: In general, classroom physical size and layout are adequate to meet the educational needs of students at Cheraw School District. ES MS HS None 11 Cheraw SD Master Plan
Q7: The Athletic facilities at Cheraw School District are adequate. ES MS HS None 12 Cheraw SD Master Plan
Q8: The cafeteria, serving and kitchen facilities are adequate. MS ES HS None 13 Cheraw SD Master Plan
Q9: The parking, bus drop-off and parent drop-off system is adequate for the school needs. ES MS HS None 14 Cheraw SD Master Plan
Q10: Do you feel that the Cheraw School facilities are safe and secure? ES MS HS None 15 Cheraw SD Master Plan
Q11: Indicate how urgently you feel the following potential facility needs addressing. ES MS 16 Cheraw SD Master Plan
Q11: Indicate how urgently you feel the following potential facility needs addressing. HS None 17 Cheraw SD Master Plan
Q12: Rate your overall satisfaction with the following facilities to perform their intended function. ES MS 18 Cheraw SD Master Plan
Q12: Rate your overall satisfaction with the following facilities to perform their intended function. HS None 19 Cheraw SD Master Plan
Q13: The general age and condition of the facilities at Cheraw School District limit academic opportunities and performance. ES MS HS None 20 Cheraw SD Master Plan
Q14: Industrial arts programs including woods, agriculture and applied technologies should be offered at the Cheraw School District? ES MS HS None 21 Cheraw SD Master Plan
Q15: If you are considering attending another school, what is the primary reason for this consideration? ES MS 22 Cheraw SD Master Plan
Q15: If you are considering attending another school, what is the primary reason for this consideration? HS None 23 Cheraw SD Master Plan
Q16: I am concerned that the buildings at the Cheraw School District do not provide a safe and healthy environment for students. ES MS HS None 24 Cheraw SD Master Plan
Q17: If the school district were to consider a tax measure to fund school improvements, I would support this measure? ES MS 25 Cheraw SD Master Plan
Q17: If the school district were to consider a tax measure to fund school improvements, I would support this measure? HS None 26 Cheraw SD Master Plan
Project Goals and Vision ▪ SWOT Analysis ▪ What are Cheraw School District’s Strengths?: _ _ _ ▪ What are Cheraw School District’s Weaknesses?: _ _ _ ▪ What Opportunities / Goals can be capitalized in the Cheraw School District?: _ _ _ ▪ What are the Threats / Fears to the Cheraw School District?: _ _ _ Cheraw SD Master Plan
▪ What are Cheraw School District’s Strengths?: • Kids – highly respectful, good natured • Parents – very involved (middle school + elementary) • Caring community – small, look out for each other, what’s best for the kids, involved in what’s going on • Small class sizes – one on one, low teacher student ratio (20 kids to a class) 22 largest, (7 th – 19) capped 25 • Teachers – all levels, time put in 28 Cheraw SD Master Plan
▪ What are Cheraw School District’s Weaknesses?: • No Industrial arts, drafting, catering towards career tech – lose students to pursue at other districts • 35% in-district students – loyalty, commitment level • Heating and cooling in classrooms are hard to regulate – controls, issue for several years • Electrical is inadequate • Plumbing – smells, don’t recommend showering here, visitor lockers bad, lack of use • Elementary classroom sizes are small • Technology • School doesn’t seem welcoming 29 Cheraw SD Master Plan
▪ What Opportunities / Goals can be capitalized in the Cheraw School District?: • Looking for more opportunities for non-college careers, good-varied skills / basic life skills, trades – career tech • Why are the students leaving? Target on the community survey? Don’t think they are leaving because of the conditions of the school. Seem to go somewhere else when not walked through 30 Cheraw SD Master Plan
▪ What are the Threats / Fears to the Cheraw School District?: • Lack of security – a lot of doors and entrances (maintain multiple exits – main is unlocked), main concern between middle school and high school / elementary, lighting, playground away from the football field, proximity to highway, grounds safety • Losing students, families, teachers – some lost to athletics (baseball, softball) close proximity to other schools • Health – quality of air, kitchen, water, stinky bathrooms, lighting • Structural wellness – long term, cracks in gym • Community acceptance of facility improvement project – maintenance for health, safety, welfare not just for aesthetics, communicating to the community about the big issues, making it right for the kids 31 Cheraw SD Master Plan
Energy Use Intentisty - Current Energy Cost - Current 120.00 $100,000 $87,067 $90,000 100.00 $80,000 Estimated Energy Cost ($) $70,000 80.00 EUI - kbtu/sf/yr $60,000 60.00 $50,000 $40,000 40.00 $30,000 $20,000 20.00 $4,998 $4,071 $10,000 0.00 $- Bus Barn Main School Pump House Bus Barn Main School Pump House Electricity Gas Electricity Cost Gas Cost Total Energy Consumption Estimates
Electrical Comments - Emergency Backup (Lighting) - Low Ambient Lighting Levels in Classrooms - Main Panelboards - Emergency Generator - Emergency Evacuation System - Power Supply to Classrooms - IT Racks located in Classrooms - Daylighting Controls
Mechanical Comments - Sanitary System Congestion - Signs of Corrosion and Test Results of Radon - Furnaces past end of life - Rooftop units past end of life - Efficiency of Systems (especially in cooling) - 2 pipe changeover system
Energy Cost - Current & Projection $120,000 $96,136 $100,000 Estimated Energy Cost ($) $75,183 $80,000 $60,000 $49,232 $40,000 $20,000 $0 District Total - Current District Total - Updates District Total - New School Gas Electricity Total Energy Projections
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