DBE UPDATES MEETING• OCTOBER 2, 2017
PURPOSE OF TODAY’S MEETING Kimberly Watson, Assistant Deputy Director Division of Opportunity, Diversity & Inclusion 2 | DBE Updates Meeting
DBE ROUNDTABLES Lauren Purdy, Deputy Director Division of Opportunity, Diversity & Inclusion & Terry Bolden, Administrator, Office of Outreach 3 | DBE Updates Meeting
PURPOSE OF THE DBE ROUNDTABLES o Held in each ODOT District between March and May 2017 o Forum for open discussion o Opportunity to connect o Opportunity for ODOT to improve 4 | DBE Updates Meeting
DBE ROUNDTABLE TOP FIVE THEMES o Prompt Payment/Return of Retainage o Education/Outreach o Unbundling/Smaller Contracts o Unions o Networking with Primes 5 | DBE Updates Meeting
THEME 1: PROMPT PAYMENT/RETURN OF RETAINAGE o Issue Presented: DBE’s not being paid timely and that retainage is held until o the end of the project even though work has been performed. o Proposed Solution: Monitoring: Payment affirmation in CRL and Red Flag o report Consistency: Implementation of internal standard o procedure Training: primes and subs re: rights and responsibilities o 6 | DBE Updates Meeting
THEME 2: EDUCATION/OUTREACH o Issue Presented: Little project specific information available, specifically o regarding project scheduling and prevailing wage requirements. o Proposed Solution Invite DBE’s identified on the contract to the o preconstruction meeting; attendance by DBE will be voluntary Preconstruction package will be distributed to all o identified DBE firms 7 | DBE Updates Meeting
THEME 2: EDUCATION/OUTREACH o Issue Presented: DBE’s lacked information of resources available to grow o their business. o Proposed Solution Develop a Trade Organization list o Workshops on How to Prime/How to Sub held at ODOT o Districts Web-Based Training o 8 | DBE Updates Meeting
THEME 3:UNBUNDLING/SMALLER CONTRACT OPPORTUNITIES o Issue Presented: Size of ODOT contracts and available opportunities are too o large for a small business to handle. o Proposed Solution: Create smaller opportunities of a size and scope that a o small business can handle and set-aside as an SBE set-aside contract Create Consultant SBE Set-Aside Contracts o 9 | DBE Updates Meeting
THEME 4:UNIONS o Issue Presented: Not being signatory to the union prevents DBE’s from o obtaining work; DBE firms that also perform private sector work cannot afford to join the union. o Proposed Solution: Provide education to DBE’s on the pros and cons of union o membership and provide them with the contact information and process for requesting a project-specific waiver 10 | DBE Updates Meeting
THEME 5: NETWORKING WITH PRIMES o Issue Presented: DBE’s requested more opportunities to have open o discussions and receive feedback from Prime contractors. o Proposed Solution: Host DBE-Prime Roundtables by District or Regionally o Host annual ODOT partnership matchmaker event focusing o on Consulting/Contracting with ACEC and OCA 11 | DBE Updates Meeting
NEXT STEPS o Finalize Action Plan & Completion Schedule o Establish internal working groups o Implement & Update o Final Report- Out at next year’s roundtables 12 | DBE Updates Meeting
DBE GOAL ATTAINMENT Deborah Green, Administrator, OSDBE & David Walker, DBE Certification Manager 13 | DBE Updates Meeting
RACE-CONSCIOUS PARTICIPATION Met through use of subcontract goal on federally-assisted contracts 14 | DBE Updates Meeting
RACE-NEUTRAL PARTICIPATION o Awards to DBE primes o DBE subcontracts without goals o Contracts that receive more than the awarded amount; resulting in increased DBE participation beyond the original DBE subcontract goal 15 | DBE Updates Meeting
OVERALL DBE GOAL FFY 2017 – 2019 10.8% 4.8% 15.6% Race- Race- Overall DBE Conscious Neutral Goal 16 | DBE Updates Meeting
PAST 4 YEARS DBE GOAL ATTAINMENT FY 14 FY 15 FY 16 FY 17 8.9% 8.9% 8.9% 15.6% Race Conscious 7.6% 8.1% 7.5% 7.5%* Race Neutral 2.8% 3.4% 3.9% 4.5%* Overall Goal 10.4% 11.5% 11.4% 12.0%* Attainment +/- +1.5% +2.6% +2.5% -3.6%* * Projected 17 | DBE Updates Meeting
PROJECTED INCREASE R/N PARTICIPATION FY 16 FY 17 +/- Race 7.5% 7.5%* 0.0%* Conscious Race Neutral 3.9% 4.5%* +0.6%* * Projected 18 | DBE Updates Meeting
PROJECTED INCREASE IN OVERALL PARTICIPATION Overall Goal Overall Goal Attainment 8.9% FY 16 11.4% FY 17 15.6% 12.0%* +0.6%* * Projected 19 | DBE Updates Meeting
RACE NEUTRAL MEASURES FOR INCREASED UTILIZATION o Outreach o DBE Orientation Sessions o Providing Timely Info o Educational Workshops o Business Development o Reimbursements Program o SBE Program o Mentor Protégé Program 20 | DBE Updates Meeting
QUESTIONS ? Last updated 10/2/2017 21 | DBE Updates Meeting
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